MGA 311 Accounting Information Systems
Spring 2016
Point Value: 50 points
Assignment Type: Individual
Professor Metzger
Project #3
IDEA
You will be utilizing IDEA to complete a review of the attached data files. You will be importing the data files into a new
project in IDEA, merging the data sets, and answering questions on the data set.
Attached are the following data files:
1. Payroll Master Records
2. July Pay Records
You will need to select the attached files that corresponds to the last number in your UB student ID number. You should
be importing both the ‘Payroll Master Records’ file and the ‘July Pay Records’ file with the last number of your UB
student ID number.
Payroll Master
July Pay
Records_V7.xlsx Records_V7.xlsx
Steps:
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Open IDEA and create a new IDEA Project, named: Project3_Last Name_First Name
Import the data files provided above into the project you just created
Verify that you have successfully imported the above data files by verifying the following:
o Payroll Master Records – 280 records, Total Salary Amount $33,152,257.00
o July Pay Records – 263 records, Total Gross Amount $1,604,236.87
Summarize the July Pay Records to obtain totals for each employee who received pay in the time period
Then create a comprehensive database by using a ‘Join’ of the Summarized July Pay Records and the Payroll
Master Records file. Be sure to not duplicate field names on the comprehensive database.
Required:
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Based upon the comprehensive database you prepared above, you will need to answer the following questions
about the data through use of IDEA functions and features:
1. What is the total of the ‘Salary’ field for employees within the ‘Operations’ department?
2. Which department has the highest average salary?
3. Are there any duplicate employee numbers (EMPNO)? If so, please include all employees that match in
the exported file.
4. Extract all records that meet the following criteria: Sum of Taxes is $0 and Sum of Gross is greater than
$0.
5. What employees received pay in July that were not included in the Payroll Master file?
6. What employees received ‘gross’ pay in excess of $5,000?
7. Recalculate ‘Net pay’ by taking ‘Gross’ minus ‘Taxes’, ‘Insurance’, ‘Credit Union’, and ‘Overtime’. Then
calculate if any differences occurred based upon your recalculated ‘Net pay’ vs. the one included in the
original data file. Extract all employees with an inaccurate net pay per your recalculation.
MGA 311 Accounting Information Systems
Professor Metzger
Spring 2016
Project #3
8. From the employees extracted in Q7, perform another extraction of employees that had a net pay
difference of greater than $1.00.
9. For each grade level, what is the maximum ‘Salary’ amount?
10. What employees have the same value in the ‘Name’ field?
For all of the questions listed above, you will prepare an ‘export’ (Home, Export, Microsoft Excel 2007-2010) of the
answer you obtained. You will need to support all of the questions above with an exported data file. Once you have
completed all 10 questions above and exported the databases into Excel, you will then merge all of the Excel files into
one workbook for submission to me via UBlearns. Please label each worksheet with the corresponding question
number.
By default, IDEA will save exports to the C drive of the computer you are working on:
Libraries\Documents\MY IDEA Documents\IDEA Projects\Assign 2_Last Name_First Name\Exports
This is what my path looks like: C:\Users\metzgerl\Documents\My IDEA Documents\IDEA
Projects\MGA311_Project3\Exports.ILB
You will need to find the path described above and copy the exports you created onto your flash drive and/or email the
files to yourself. Please do so before logging off of the computer, especially if you are working on a computer in one of
the SOM labs. The SOM lab computers (in the ARC, CoLab (Jacobs 345), and Jacobs 214) will not allow things to be saved
to the C drive.
NOTE: In IDEA there may be more than one way to obtain the same answer: this assignment is meant for you to
become comfortable with the various ways to manipulate, summarize, and extract the data.
Things to note:
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Please use the IDEA lab lessons as a reference. The lessons provide you with step by step instructions on how to
do such things as: import data, how to create a new project, how to summarize the data, how to create an
extraction, etc.
To save your IDEA project if working in a computer lab:
o By default, the project will save itself to the C drive under the following path
Libraries\Documents\MY IDEA Documents\IDEA Projects – whatever you named the project
This is what my path looked like: C:\Users\metzgerl\Documents\My IDEA Documents\IDEA Projects
o Find your project and copy it to your Flash drive or email it to yourself (I am not sure about the size of
the file so please DO NOT log off of the computer until you receive it in email if that is the option you
select)
o When you want to work on the project again, you will go to Home/Select/External Projects and then
browse to find your project.
MGA 311 Accounting Information Systems
Spring 2016
Required Deliverables to be submitted:
Professor Metzger
Project #3
1. UBlearns Submission:
a. Excel worksheet (Excel file) of your exported IDEA files, merged into one workbook. Please make sure
that you have labeled your worksheets with the corresponding question number as defined above. You
will upload this file to UBlearns by the start of your assigned class time. Be sure to complete the correct
version of the project based upon the last digit of your UBIT number.
This project is worth 50 points and is to be performed individually. As there are 10 questions included in the project,
each question will be worth 5 points. Since you are submitting Excel files, please review your work prior to submission
to ensure that the exported file is sufficient to answer the question as listed above. Additionally, it includes enough field
names so that I know who or what you are referring to.
The deliverables should be high-quality and professional in nature, similar to what would be presented to your
Management team.
This is an individual assignment, therefore it is expected that you will submit your own, original work product.
Students who submit identical or partially identical work products will receive a grade of zero.
Please note: assignments MUST be submitted by the start of your assigned class time on the due date. Late
assignments will not be accepted.