ASNAU SENATE MEETING #5
TWENTY FIFTH SESSION
OFFICIAL MINUTES
Date: October 5, 2012
Number on council: 12
Date of Senate Meeting: October 4th, 2012
Number present: 12
Prepared by Shelby Burton
Senate Chair Ryan Lee called the Senate meeting of the 2012-2013 Senate to order
at 4:00 P.M. in the Havasupai Room A & B of the University Union.
Roll Call
The following Senators were not present at the meeting:
-All Present
Approval of Minutes
Motion: Senator Woodhouse move to approve the minutes from last week’s
Senate meeting
Second: Senator Creaser
Discussion: None
Vote: Unanimous, last week’s minutes have now been approved.
Call to the Audience
None
Unfinished Business
None
New Action Business
Item a: Mayor Jerry Neighbors, mayor of Flagstaff for approximately four months,
reports that the last few months have been very busy. He has been working on the
relationships between the school and the city. There are two groups that meet
regularly. “One Community” brings both representatives from the city and from
NAU to work on common issues; “Good Neighbor Committee” works on immediate
concerns between the two. For example, in the last meeting, the homecoming
parade was discussed. It has been decided that the location will be changed, so as to
help with city complaints (ie: drunken students from tequila sunrise, trash, etc). In
addition, Mayor Neighbors reports about a fairly large problem with parking;
residents of Flagstaff constantly have blocked driveways and cars on their streets,
much of which are student’s cars. Mayor Neighbors points out his concern for
pedestrian traffic, as well, explaining that it is a safety concern to have pedestrians
walking around the on/off ramp of a freeway because there are no sidewalks. He
reminds the citizens to “not throw rocks at each other.” For example, while Flagstaff
does spend lots of money on police for downtown, the students help give back
money to the bars in return. He says that his goal is to increase the school spirit
throughout the city by putting flags up around the city and linking downtown to
many NAU events. Mayor Neighbors was a 1971 graduate of NAU, so this school has
a special place in his heart.
Motion: Senator Woodhouse move to vote on item b, Club Recognition: American
Red Cross Club
Second: Senator Creaser
Discussion: The focus of this club is to hold events like blood drives, provide
volunteer opportunities, and educate the general public about disaster
preparedness. They plan on holding CPR demonstrations and participating in MakeA-Difference Day by putting a booth in the mall and handing out an ad to scan onto
smart phones that provides an app for emergency situations. Senator Fox asks why
there is a cap on the number of students allowed. Nicole, the co-president, explains
that forty people is the perfect number to become a close knit group of students
with more volunteer opportunities. However, they would consider expanding once
they gain more notoriety.
Vote: Unanimous, item b (Club Recognition: American Red Cross Club) has been
approved
Motion: Senator Boruch move to vote on item c, Club Recognition: Art Through All
Mediums
Second: Senator Creaser
Discussion: The focus of this club is to make art a social event. Their first event will
be next Friday from 5 to 8 P.M. and will include open mic as well as open canvas. All
students are welcome. Senator Woodhouse asks where the meetings will be held;
the representative responds that she has gotten approval for the Green Scene Café
Vote: Unanimous, item c (Club Recognition: Art Through All Mediums) has been
approved
Motion: Senator Lopez move to vote on item d, Club Recognition: Mixed Martial Arts
Club
Second: Senator Chan
Discussion: The two people in charge of this club have had twenty years of
experience in martial arts, in a variety of different techniques. The purpose of this
club is to bring everyone together with a common love for martial arts in a safe
environment and learn from each other’s experiences. Senator Fox asks where the
meetings will be held; the representatives reply that this is the only detail that has
not been officially decided yet.
Vote: Unanimous, item d (Club Recognition: Mixed Martial Arts Club) has been
approved
Motion: Senator Fox move to vote on item e, Club Recognition: Native American
Cultural Enrichment
Second: Senator Creaser
Discussion: The goal of this club is to bring Native American culture onto the
campus, especially for people who are students and miss their cultural experiences.
They plan on taking trips to ancient ruins like Montezuma’s Castle, as well as
participate in traditional activities like basket-weaving and making fry-bread.
Vote: Unanimous, item e (Club Recognition: Native American Cultural Enrichment)
has been approved
Motion: Senator Woodhouse move to vote on item f, Club Recognition: Northern
Arizona University Pre-Dental Club
Second: Senator Lake
Discussion: The purpose of this club is to prepare students interested in this field by
providing leadership opportunities, volunteer information, and practice for their
aptitude test. They wish to plan events that will increase oral health awareness
through reaching out to dental schools and health centers, especially North Country
Dental Clinic. They will be making their own website because they do not wish to
rely on social media to plan events. Senator Chan inquires about their dues; he
explains that their dues are $1. Senator Lake asks why there are only five people
anticipated to participate; he responds that they are expanding once approved.
Vote: Unanimous, item f (Club Recognition: Northern Arizona University Pre-Dental
Club) has been approved
Motion: Senator Creaser move to vote on item g, Club Recognition: Poi Club of NAU
Second: Senator McDiarmid
Discussion: The goal of this club is to be a creative outlet for students who have
unique interests and want to channel their creativity in a healthy and meditative
way. Senator Lake asks what the requirements to join the club are; he responds that
you just need socks, tennis balls, and an interest in poi.
Vote: Unanimous, item g (Club Recognition: Poi Club of NAU) has been approved
Motion: Senator Creaser move to vote on item h, Club Recognition: Pokemon IntraCollegiate Authorized Trainer’s Union
Second: Senator McDiarmid
Discussion: The purpose of this club is to bring individuals together who enjoy
pokemon. They plan on watching episodes, doing monthly movie nights,
participating in tournaments (video and card), and learning about the culture
behind pokemon. Senator Woodhouse inquires whether there are other clubs like
this at other universities; he replies that he does not know.
Vote: Unanimous, item h (Club Recognition: Pokemon Intra-Collegiate Authorized
Trainer’s Union) has been approved
Motion: Senator Fox move to vote on item i, Club Recognition: Society of Student
Sociologists
Second: Senator Lopez
Discussion: The purpose of this club is to branch community service and educating
peers together through participating in projects like food drives while handing out
pamphlets to educate the public on poverty and homelessness. This club used to be
on NAU, but died out, so they are trying to revive it.
Vote: Unanimous, item i (Club Recognition: Society of Student Sociologists) has been
approved
Motion: Senator Woodhouse move to vote on item j, IA: Krystal Jaeger, $50
Second: Senator Boruch
Discussion: This money will fund a CCJ480 capstone project on civil dialogue. It will
bring facilitators from ASU to help facilitate a debate on public policy in a
professional manner. The money will pay for their gas to drive to Flagstaff. Senator
Woodhouse asks what other funding they received will go toward; she responds
that it will go toward possible hotel and event fees. She also explains that the event
will be open to the public and will be advertised through facebook, flyers, and word
of mouth.
Vote: 11 in favor, 1 abstains, item j (IA: Krystal Jaeger, $500) has been
approved
Motion: Senator Chan move to vote on item k, OA: Flagstaff Derby Fury, $170
Second: Senator Boruch
Discussion: The money will go toward a roller derby event. Roller derby is a new
sport to NAU and has 20 students. They believe it positively impacts society and
promotes healthy living. The team has been invited to be referees or simply
audience members. Senator Woodhouse asks if there are dues; she says that it is
$11 per month or $30 per semester. The money will cover gas.
Vote: Unanimous, item k (OA: Flagstaff Derby Fury, $170) has been approved
Motion: Senator McDiarmid move to vote on item l, OA: Student Environmental
Caucus, $500
Second: Senator Fox
Discussion: The organization is asking for money to attend a conference in L.A. for a
week. This will sponsor five students who will be presenting on sustainability and
social justice. It is a great opportunity to network for grad schools and jobs.
Vote: Unanimous, item l (OA: Student Environmental Caucus, $500) has now been
approved
Motion: Senator Tenney move to vote on item m, SB 25-17: ASNAU Budget Line 125
(Student Environmental Caucus), $1654.34
Second: Senator Creaser
Discussion: Senator Lake asks how many students will be in attendance; there will
be five. The money will pay for hotel and gas, so Senator Lake asks what the
organization will be paying for; Senator Woodhouse replies with food. Senator
Woodhouse also points out that this is what was funded last year. Senator Fox
explains that it averages to be about $400 per person. Senator Lake says that
ASNAU cannot fund every club’s events 100%. Senator McDiarmid says that, on the
other hand, the money would be helping NAU’s green reputation. Senator Creaser
suggests that we take the gas money out of the bill because that means each student
will only have to pay $24 for gas. Senator Woodhouse and Senator Fox agree that
this is a good compromise.
Motion: Senator Lake move to amend the bill (SB 25-17: ASNAU Budget Line
125- Student Environmental Caucus) to allocate up to $1534
Second: Senator Boruch
Discussion: None
Vote: Unanimous, the bill (SB 25-17: ASNAU Budget Line 125- Student
Environmental Caucus) is now amended to allocate up to $1534
Discussion: None
Vote: Unanimous, item m (SB 25-17: ASNAU Budget Line 125 (Student
Environmental Caucus), $1534) has been approved
Motion: Senator Creaser move to vote on item n, SB 25-18: ASNAU Budget Line 156
(Sigma Nu Philanthropy), $466
Second: Senator Lake
Discussion: The Sigma Nu representative announces that the bill will help fund an
event where the proceeds go to charity. The fraternity’s goal is to raise $2,000 for
St. Mary’s Food Bank. The event is based off of “Hunger Games” and will include
field day activities and eating competitions. Chairman Lee reminds everyone that
there is a conflicting bylaw that does not fund philanthrophies, so the senate will
have to discuss it more. Senator Smart points out that she interpreted the bylaw as
stating that as long as the funding goes toward funding the event and not the charity
itself, then the action can be approved. She also states that is unfair for a club to get
this far into the process and then be denied the money.
Motion: Senator Smart move to amend the bill (SB 25-18) to read “line 125,”
not “line 156”
Second: Senator Lake
Discussion: None
Vote: Unanimous, the bill (SB 25-18) now reads “line 125,” not “line 156”
Disc: fox: we can fund tables, chairs, trash cans? Yes; lake: his interpretation
was that he could not help with event, but would like to discuss with leg
committee but could ratify document like materials to fund; lee: by laws in
front of you because as senate if it something we want to support we need to
change bilaws; cross: suspend bylaw today pending review not fair to present
and then say we cannot vote, we must take it upon ourselves, we have done
similar acts; lake: if we pass it pending that if we have to go back on it, then it
would put us in a difficult spot committee should discuss, would like to see
table; Kristi: bylaws it says what phil event is defined as: event that is raising
funds to give to another cause; mcdiarmid: if we tabled this, would they have
to represent? No; lee: caution that the senate needs to consider but to pass it
pending would leave them in the dark; cross: informal poll that this should
still be in the bylaws, then there should not have long disc; if not in bylaws,
who would support it? Majority; pres: if chosen not to vote now, could there be
a special session? Lee: event in three weeks, so I think we should vote now;
Kristi: approve like cross, approve it pending the review approve it pending
changes in the bylaws will be binded to commitment; lake: suspend it for
today? Suspend it now and then abide by what the bylaws say; woodhouse:
agree with Kristi; fox: agree with lake, get it out of the way, wont make them
wait; if we do it the other way around though, suspend it now, then discuss;
lake we should check on suspending bylaws, do it in motion so that it only
applies to that motion; Kristi: either way, but can attach; in OAs cannot pay for
materials, Sammy dodgeball situation would have to give it back to us cannot
fund equipment or jerseys for athletic club on campus; cross: we did fund for
equip for sports club, hockey team; mcdiarmid: outside opinion, if we wil fund
to have things, asnau could be involved for since it is for the students; fox:
estab big precedent in what an item and material can be, I fear that we will
have this disc every time, suggest taking it out so we can have more clarity;
lake: I know we have approved similar things, why was it put in the bylaws
and OAs? Dr b: local revenue instead of fee dollars, state laws and regs where
money could be directed, has been happening for years if there is event
planning costs for activity this has prob already been funded, religious group
ex we can fund social or travel but not actual charity; creaser: circles, we are
agreeing that this IS happening, the disc is for how to go around the bylaws;
cross: did fund at least one event last year; lee: first make motion to suspend
article 8, section 6, subsection A of bylaws; then move to amend bill to take out
dodgeball; then, if leg wants to disc it, then they can; woodhouse: with
dodgeball, what about rope?
Chairman Lee entertains to suspend article 8, section 6, subsection a of the
bylaws regarding philanthropic events for SB 25-18.
Motion: Senator Lake move to suspend article 8, section 6, subsection a of the
bylaws regarding philanthropic events for SB 25-18.
Second: Senator Fox
Discussion: None
Vote: Unanimous, article 8, section 6, subsection a of the bylaws regarding
philanthropic events for SB 25-18 has been suspended
Motion: Senator Woodhouse move to amend the bill in the third whereas to
read “event supplies include those such as pie pans, water balloons, spoons,
paper plates, toys, first aid and survival supplies”
Creaser: what will they do with rope? Keep it consistent
Motion: woodhouse move to amend in the third whereas to omit dodgeballs
ropes and toys; woodhouse; boruch
vote (10 yes v 2 no) no abstain
no disc
unan vote
Vote: Unanimous, item n (SB 25-18: ) has been approved
Executive report
a. President- Sammy Smart
-President Smart is working on paying the early move-in fee and keeping
in touch with Erin Burtelsen to design polos that follow the logo policy.
She will be meeting with supreme court soon; in addition, she points out
that there have been three homecoming ads in the paper so far! Tickets
are now on sale to attend the Homecoming Dedicatee Banquet, which will
be honoring Gretchen Westbrock as well as past dedicatees. Tickets are
$9.50. President Smart announces that Senator Chan’s video emails went
over well, and is hoping that they will get funnier each week. In addition,
there will be a highlight section on each of the senators. She will be
working on closed captioning, as well as providing a manuscript that can
be translated for exchange students. ABOR went well this past week and
the FY14 budget proposal was passed along with the other schools. NAU
had the opportunity to highlight a project (documentary) about
cottonwood tree research. Since the townhall meeting, she has been
working with administration to fix the policy for students.
-As far as ASA goes, a lot has happened since our last meeting two weeks
ago. Essentially, President Smart just urges us to take a committed stance
for or against the matter. Here is a quick summary: the Polytechnic
Campus President resigned from the ASA Board of Directors. Then, on
Tuesday, the Tempe campus took the ASA responsibilities out of their
bylaws. The Downtown Campus President and Vice President resigned.
Tempe then resigned. ASU now only has four representatives, as the
West Campus President never took an official oath of office. On Friday,
ASA social media blew up. ASU argues that the fee is ineffective. Note
that ASA has helped kill off the “guns on campus” law in addition to
keeping tuition at a reasonable price. However, ASU views ASA as an
outdated organization that is not running as it should. The presidents say
that they were against using some of the reserve money from ASA to
support Prop 204 (which funds higher education), yet when the vote was
taken in June there was a unanimous vote by every board member to help
fund the proposition. Senator Smart inquires why they believe ASA is
ineffective. President Smart responds that, after talking to one of the
presidents on the phone for an hour, he explained that our technological
advancements allow students to communicate better through cell phones,
email, and social media. By that logic, they do not need to come together
anymore. The Tempe President notes that he believes all other student
governments should adopt a similar policy. President Smart reminded
him that we are not near the capital, so it would become even more
difficult for NAU to lobby. ASU suggested that they could lobby for us;
however, NAU wants to represent themselves. Senator Creaser asks ifthe
four who are still representing ASU are likely to pull out; President Smart
says no. Senator Lake asks if they polled the university; President Smart
responds that they will begin a campaign for a referendum, asking
students to be against ASA. If the referendum passes, then it will be taken
to the ABOR’s December meeting. ABOR will look over it and see if it is
beneficial and if they do agree then the fee will be lost. Senator Fox asks
why they would not poll NAU/U of A campuses; ASU says that since they
represent 54% of students in Arizona, that it is the majority. Senator
Cross asks how we funded the money for Prop 204; Ms. Byers informs her
that it originated from the ASA reserves money. Senator Cross asks why
we still pay the fee if there is such a large sum of money; Ms. Byers
explains that almost every large organization has reserves as a form of
back-up money for cases like this that need large funding. If the fee is
waived, there will be many effects; staff will be cute and there will be no
internship program. Senator McDiarmid notes that when ASA was
formed, the three university organizations were very separate but now
with technology we can communicate much better. Senator Creaser asks
if ASU supports what ASA does; they do not. Senator Woodhouse asks if
there is a similar program in other states; Ms. Byers says there are 29
other states with similar programs, in addition to a national organization
that oversees it. In conclusion, there are many students on this campus
who have no idea what is going on and it is ASNAU/ASA’s job as student
leaders to educate ourselves, take a stance, and educate the public. This
has been a very difficult, sleepless, and emotional fight to fight for ASA
these past two weeks. Remember that when we are on social media sites,
always remain professional. President Smart simply urges ASNAU to
read articles and facts and know the information because this will effect
so much more than one school; it will affect the state.
b. Vice President of Student Affairs- Annsley Niemann
-VP Niemann announces that club headquarters will officially be getting a
location on its own. This will allow a much bigger space to work with so
more clubs can utilize it. Make-A-Difference Day is also coming up on
October 27th and she would love to recruit as many people as possible.
This is a schoolwide service opportunity to give back to the community.
The homecoming game will be held on Octover 20th, so please sign up for
the tailgate.
c. Vice President of Academic Affairs- Ryan Lee
-VP Lee reminds the senators to keep their bings clean. He also thanks
them for coming together to serve the student body. He expounds on an
issue that occurred this past week with a former senator. He apologizes
for making unprofessional remarks and will be sending a letter to him
soon.
d. Chief of Staff- Makenzie Mastrud
-Please sign up to work the carnival; the sheet will be on Chief of Staff
Mastrud’s white board. Please put the posters up, as well, and take down
the concert ones. The elections commission meeting will be held in
regards to the royalty campaign which begins Monday.
Staff Reports
A. ASA- Jack Sawyer, Danielle, Shayna
-Danielle reminds everyone that it is blitz week and that we only need 337
voter registration forms to meet our goal of 1800! Shayna says to support
the interns and wear red, white, and blue tomorrow. Jack reminds
everyone that CASL is next weekend and anyone who is interested can
sign up; the program is free! Wes attended ABOR last week as well as
many other ASA meetings throughout the state. He urges the senate to
look at the articles and get informed about ASA. Chairman Lee commends
ASA on doing such a great job this past week and being so dedicated.
B. Public Relations- Matt Villa
-Mr. Villa is working on the “Kiss My Axe” t-shirts.
C. ITS- Jonathan Tessmar-Bell
-If you have not taken a picture, please email a picture of yourself to
Jonathan.
D. Special events- Tony Buchta, Sara Martin
-The homecoming carnival is on October 18th. Please sign up to work it!
There will be no senate meeting that day.
E. NSG- Representatives
- NSG has worked on their homecoming float, brainstormed an ASNAU
social, talked about community service ideas, and gotten to know each
other.
Committee Reports
A.
Appropriations: Senator Woodhouse thanks everyone for dealing with
SB 25-18. Also, please call/text/email her if you cannot make it to the
meeting. Four must be in attendance.
B.
Legislative: Senator Lake and his committee will be meeting today
after the meeting in the ASNAU office.
Senator Reports
College of Arts and Letters
a. Shannon Boruch- Senator Boruch finalized a bill this week and is
helping ASA.
b. Anthony Lake- Senator Lake wrote a bill for NAU women’s soccer for a
tournament. Many others enquired about bills.
College of Social and Behavioral Sciences
a. Samantha Cross-Senator Cross went to their deans meeting. She
talked about how to get students more involved in the college. She wil
be sitting on the university assessment board, as well.
b. Jeremy Reddig- Senator Reddig made copies this week.
College of Health and Human Services
a. Lara Creaser-Senator Creaser has a deans meeting and lunch midOctober. She has also emailed her clubs, who seem to be charmed by
Senator Creaser.
b. Derek Lopez-Senator Lopez wrote a bill this week, despite being sick,
and he is also growing a mustache.
College of Education
a. Kelsey Smart-Senator Smart is in contact with her dean to schedule a
meeting for the end of the month. She also thanks everyone for
dealing with SB 25-18.
b. Adam Fox- Senator Fox is in contact with some clubs that want
money.
College of Business
a. Jeremy Chan- Senator Chan and Senator Tenney are scheduling a
meeting with their dean. He also thanks everyone for watching the
videos, which he worked on.
b. Derrell Tenney-Senator Tenney is writing a bill for a dental program,
and has helped proctor for another club.
College of Forestry, Engineering, and Natural Sciences
a. Oregon McDiarmid-Senator McDiarmid and Senator Woodhouse will
be meeting with their dean tomorrow. He is also working on a bill, IA,
and resolution, and has been helping with ASA.
b. Shayla Woodhouse-Senator Woodhouse attended the ABOR, emailed
her clubs about important dates, and is helping forestry with a bill.
Advisor Reports (Rick Brandel and Art Farmer)
Rick Brandel – Dr. Brandel thanks Ryan for bringing the mayor to the
meeting and for handling all obstacles in a respectful manner. He also
gives his opinion about the ASA issue and explains that it saddens him
that students are now battling other students. He also emphasizes that
ASA helps represent our beliefs regarding tuition and fees, and uniting
our student voice.
Art Farmer – No Report
Discussion Items
None
Announcements
This week’s trophy goes to C.J.! He is highly respected by everyone in the office and
is always personable!
Adjournment
Motion: Senator Lopez
Second: Senator Tenney
Unanimous
6:04 P.M.