ASNAU SENATE MEETING #3
TWENTY FIFTH SESSION
OFFICIAL MINUTES
Date: September 14, 2012
Number on council: 12
Date of Senate Meeting: September 13th, 2012
Number present: 11
Prepared by Shelby Burton
Senate Chair Ryan Lee called the Senate meeting of the 2012-2013 Senate to order
at 4:01 P.M. in the Havasupai Room A & B of the University Union.
Roll Call
The following Senators were not present at the meeting:
-Jeremy Chan
Approval of Minutes
Motion: Senator Woodhouse move to approve the minutes from last week’s
Senate meeting
Second: Senator Creaser
Discussion: None
Vote: Unanimous, last week’s minutes have now been approved.
Call to the Audience
President Smart: President Smart proposes a resolution for Prop 204 to be
supported by the ASNAU. If the student senate and student body support the act,
then the school as a whole will be more likely to support it. Prop 204 will extend
the one cent sales tax that was enacted two years ago to help fund education.
However, the money was not sufficiently used and was redistributed to other
areas. Prop 204 will not only extend the tax, but ensure the bill’s purpose to help
education of all levels and types. The state of Arizona has collected roughly
290,000 signatures to get the proposition on the ballot.
Motion: Senator McDiarmid move to name Senator Fox’s resolution Resolution
25-1: Prop 204- Quality Education and Jobs Act and put it on the agenda as item
h
Second: Senator Lake
Discussion: None
Vote: Unanimous, Senator Fox’s resolution is now titled Resolution 25-1: Prop
204- Quality Education and Jobs Act and item h is now on the agenda
Unfinished Business
None
New Action Business
Motion: Senator Smart move to vote on item a, Club Recognition: Lumberjack
Inline Hockey
Second: Senator Lopez
Discussion: Lumberjack Inline Hockey will collect dues and require a GPA of at
least 2.5. The purpose of the club is to give an opportunity for hockey-lovers to
play without being on the school team. Senator Woodhouse asks if it is coed; the
representative says that anyone is welcome, no matter the gender. Senator
McDiarmid asks where they plan on practicing; the representative says they are
looking at a location in Cochina. Senator Lake asks if there will be multiple
teams; the representative says that he would love the opportunity to expand into
more than one team.
Vote: Unanimous, item a (Club Recognition: Lumberjack Inline Hockey) has been
approved
Motion: Senator Woodhouse move to vote on item b, IA: Jackson Morris, $389.10
Second: Senator Boruch
Discussion: Jackson Morris represented NAU in a national poetry slam this past
August and is very excited to participate in a similar event. He is asking for
money to cover his registration fee and flight. Senator Lake asks if a winner is
declared; Mr. Morris responds that it is a competition in which the audience
decides the winner. Senator McDiarmid asks how many students are involved;
Mr. Morris responds by saying that approximately 76 teams made up of four to
five students each participated in the last event. At NAU, there are nearly 30
students interested in participating in the poetry slam; about 100 people attend
the local performances. Senator Creaser asks whether this will benefit his future
occupation or if it is solely a passion; Mr. Morris says that although it is mainly
his passion, he could see how it could benefit his career in education. Senator
Woodhouse asks what he will take back to the NAU community; Mr. Morris says
that he will help the poetry community here because, in his opinion, it is the
most genuine hobby a person can have. Senator Lake asks how the team ranked
in the last event; Mr. Morris responds that the team ranked at around 50th and
that he himself placed into the semi-finals for the rookie slam. Senator Fox asks
how he fundraised; Mr. Morris explains that they held an event and charged an
entry fee of $5.
Vote: Unanimous, item b (IA: Jackson Morris, $389.10) has been approved
Motion: Senator Smart move to vote on item c, IA: Gabriel Borden, $323
Second: Senator Lopez
Discussion: Gabriel Borden is asking for $323 to pay for his registration fee for
the Net Impact Conference, a national organization that combines sustainability
and business held in Baltimore, Maryland. It is a great opportunity to network
with similar individuals, and he assures ASNAU that he will bring back what he
learns to NAU. Senator Woodhouse asks how many participants from NAU will
be attending; as far as he knows, only one undergrad will be attending. He also
points out that he has been awarded $250 from the dean’s office. Senator Fox
asks what ASNAU will be covering; Senator Woodhouse responds that the money
will be covering the conference registration fee, and that Mr. Borden will still
have to pay approximately $618.
Vote: Unanimous, item c (IA: Gabriel Borden, $323) has been approved
Motion: Senator Woodhouse move to vote on item d, SB 25-12: NAU Quidditch
Team, $1995.10
Senator: Senator Fox
Discussion: Last semester, the Quidditch Team represented NAU at a
tournament; the captain and coach personally funded the expenses and they are
asking for the money from the rollover from last year. Senator Cross asks why
the money will be coming out of rollover; Senator McDiarmid responds that after
discussing the issue, it seemed most fair for it to come out of rollover. The
money will be going on the captain’s credit card and only affecting one person; in
addition, the team is now requiring $40 dues per semester to pay for similar
events. The team will be hosting a tournament in October and giving NAU great
PR. Senator Lake asks why they did not return emails or phone calls from the
summer; Senator McDiarmid responds that the team is very apologetic. Senator
Lake asks why ASNAU can touch rollover funds; President Smart explains that
the money is to help students and organizations, so this should not be an issue.
She continues to expound on the issue by providing several cases in the past
years that similar actions were taken. She also emphasizes that ASNAU is not
here to punish clubs, but to help them. Chairman Lee reminds the senate that
the team will still be able to receive the full lines of their OA/SB. Senator Lopez,
Senator Lake, and Senator Cross are in support. Chief of Staff Mastrud reminds
the senate that we are all students and we have all been in similar situations, so
try to relate to the issue. No one is perfect.
Vote: Unanimous, item d (SB 25-12: NAU Quidditch Team, $1995.10) has been
approved
Motion: Senator McDiarmid move to vote on item e, SB 25-13: NAU Pershing
Rifles, $905
Second: Senator Boruch
Discussion: Over this past spring break, NAU Pershing Rifles attended a
renowned military conference to retain their charter on the NAU campus. The
amount was paid strictly out of pocket, so they are asking to be reimbursed for
the flight. Senator Fox asks if they turned their receipts in on time; Chairman
Lee explains that the receipts were washed away in a flood that occurred in his
office, but he will be resolving the issue. Senator McDiarmid asks if they would
like to amend the bill so that the money can comes out of rollover funds.
Because it is similar to the NAU Quidditch Team’s situation, he does not believe it
is fair. Senator Creaser and Senator Woodhouse agree. Senator Woodhouse
suggests that the bill also state that it will not affect their FY13 OA/SB line.
Motion: Senator Lake move to amend SB 25-13: NAU Pershing Rifles to come
from line 5 of the ASNAU budget
Second: Senator McDiarmid
Discussion: None
Vote: Unanimous, SB 25-13: NAU Pershing Rifles will now come from line 5 of
the ASNAU budget upon approval
Motion: Senator Fox move to amend the bill to say “This bill will not affect the
SB/OA budget for this club for the FY13.”
Second: Senator Lake
Discussion: None
Vote: Unanimous, a clause for SB 25-13: NAU Pershing Rifles will now read that
“This bill will not affect the SB/OA budget for this club for the FY13.”
Motion: Senator Lake move to vote on SB 25-13: NAU Pershing Rifles
Second: Senator Fox
Discussion: None
Vote: Unanimous, item e (SB 25-13: NAU Pershing Rifles) has been approved
Motion: Senator Smart move to vote on item f, SB 25-14: ASNAU Budget Line 113
Vote Campaign, $12000
Second: Senator Boruch
Discussion: The bill is asking for line 113 of the ASNAU budget to be open to
purchase t-shirts, sunglasses, hot chocolate, water bottles, stickers, etc for
anything related to the vote campaign. Senator Tenney asks if President Smart
could expound on what else the line will be open to; President Smarts explains
that ASA could hold forums and need to provide food/giveaways. Chelsea Byers
explains that it also covers the cost of each county’s postage fee for the out-ofstate voter absentee forms.
Vote: Unanimous, item f (SB 25-14: ASNAU Budget Line 113 Vote Campaign,
$12000) has been approved
Motion: Senator Reddig move to vote on item g, SB 25-15: ASNAU Budget Line
95 Public Relations Advertisements, $6800
Second: Senator Smart
Discussion: President Smart explains that the $6800 will cover the cost of 18
advertisements (16 half-page, full color; 2 full-page, full-color), in addition to an
online advertisement with a link to ASNAU, and four to six weeks of free
commercials on KJAK radio. She explains that with our discount, ASNAU will be
saving money. It will cover events like Homecoming, the spring concert,
tailgating, the vote campaign, and the undie run. Senator Woodhouse asks if the
six weeks of commercials will be consecutive; President Smart responds that
they will be in one week increments.
Vote: Unanimous, item g (SB 25-15: ASNAU Budget Line 95 Public Relations
Advertisements, $6800) has been approved
Motion: Senator Woodhouse move to vote on item h, Resolution 25-1: Prop 204Quality Education and Jobs Act
Second: Senator Creaser
Discussion: President Smart asks for the resolution to be amended because the
Pell Grant is federal-based, not state-based.
Motion: Senator Lake move to amend the resolution to strike out “like the pell
grant” on line 27
Second: Senator Fox
Discussion: None
Vote: Unanimous, the amendment has been approved. Lines 27 through 28 now
read “State based funding for financial-aid in Arizona only accounts for 1% of the
total financial aid awarded to students, forcing many of themt o turn to student
loan.”
Motion: Senator Lake, move to adopt Resolution 25-1: Prop 204- Quality
Education and Jobs Act
Second: Senator McDiarmid
Discussion: None
Vote: Unanimous, Resolution 25-1: Prop 204- Quality Education and Jobs Act has
now been approved
Executive report
a. President- Sammy Smart
-President Smart says that she will have an update next Thursday whether NAU
as a university will be supporting Prop 204. In the financial aid task force
meeting, President Smart discussed that students who do not meet criteria for
scholarships/grants will have a reduced amount of money and a set of criteria to
gain the original amount back (as opposed to losing the money entirely).
Tomorrow afternoon, she will be promoting the tailgate and football game by
passing out flyers. There will be a student athlete giving reports on teams for
each week so that senators can properly promote athletics. When emailing
clubs, President Smart reminds the senators to encourage using the legal
services. She also announces that the homecoming theme is “YOLO: You’re Only
A Lumberjack Once.” She is working on the polos and will be substituting her
weekly emails for YouTube videos. Wednesday at 6:00, people can help with
phone banking for out-of-state students voter registrations.
b. Vice President of Student affairs- Annsley Niemann
-VP Niemann reminds the senate that there are club headquarters guidelines in
their binders, as well as a copy on the window by the front computer. She thanks
everyone for handing out tailgating packets, and reminds the senators who work
on Friday that clubs have to come back for a packet that includes a parking
permit, location, and rules for the tailgate on Saturday. On that note, she
encourages everyone to attend the tailgate and first football game this Saturday!
The game starts at 4:00. Lumberyard shirts will be handed out. The banner that
she ordered will be up tomorrow.
c. Vice President of Academic Affairs- Ryan Lee
-VP Lee will be sending an email to committee chairs and senators so that they
can connect. He reminds the senate that in two weeks the ABOR will be going on
so the meeting will be cancelled. He encourages both appropriations and
legislative committees to still meet so that they will not become overwhelmed.
Next week, he will begin one-on-one conferences with each senator.
d. Chief of Staff- Makenzie Mastrud
-Chief of Staff Mastrud explains that she has a meeting with the elections
commission concerning royalty packets, which can be picked up starting on
Monday. Tomorrow, she will be attending a homecoming meeting to finalize
plans.
Staff Reports
a. ASA- Jack Sawyer, Danielle, Shayna
-Jack would like to thank the senate for passing the Prop 204 resolution.
Danielle reports that there are 679 voter registrations in (plus out-of-state
absentee ballots which need checking). Shayna reminds everyone to make the
new interns feel welcome. The interns learned about tabling and voter
registration this week. Wes encourages everyone in ASNAU to be registering
students to vote. If everyone does ten people a week, ASA could surpass their
goal of 1800 voter registration forms! President Smart tells everyone that they
should be attending the ABOR meeting in two weeks. She also encourages
everyone to fill out the survey attached in the school wide email sent on Monday
for the top issues that ASA should focus on.
b. Public Relations- Matt Villa
- If anyone has a request for Matt Villa, there are PR request slips that need to be
filled out two weeks in advance.
c. ITS- Jonathan Tessmar-Bell
- People who still have not submitted pictures for the website to do so. Last
week’s minutes have been uploaded to the site.
d. Special events- Tony Buchta, Sara Martin
- The spring concert survey will begin at the end of September. Anyone who
would like to help with tabling in the union, contact her! The goal is to get at
least 5,000 submissions.
e. NSG- CJ Cooper, Sally Barnes
-Sally reports that the first meeting was exciting and that they already have a
good idea to rekindle an old tradition of “ice carving” in the north quad. CJ
announces that elections will be on Tuesday, but packets are due Friday at 5:00.
Committee Reports
A. Appropriations: There will still be an appropriations meeting during the week
that the senate meeting is cancelled.
B. Legislative: The first legislative meeting will be held on Sunday; fill out the
whenisgood.com survey to figure out what time to meet.
Senator Reports
College of Arts and Letters
a. Shannon Boruch-Senator Boruch is happy that the Prop 204
resolution got passed; she has a meeting tomorrow with her
dean, she has emailed all of her clubs, and she is looking
forward to meeting with them.
b. Anthony Lake-Senator Lake is excited for the opening of
Ardrey Auditorium; the tickets are free and it starts at 7:30
P.M. He also emailed his clubs to support the football team and
go to the athletic events.
College of Social and Behavioral Sciences
a. Samantha Cross-Senator Cross will be contacting her dean; she
heard back from three of her clubs interested in opportunities
that ASNAU could potentially help with.
b. Jeremy Reddig-Senator Reddig has been communicating with
his clubs, and will be attending one of the club meetings on
Monday.
College of Health and Human Services
a. Lara Creaser-Senator Creaser will be meeting with her dean
tomorrow; she has also contacted her clubs.
b. Derek Lopez-Senator Lopez emailed his clubs; the Chess Club
may be interested in an OA.
College of Education
a. Kelsey Smart-Senator Smart met with one club about a bill and
will be attending meetings to introduce herself.
b. Adam Fox-Senator Fox may have trouble attending meetings in
the next few weeks and he appreciates the support from other
senators.
College of Business
a. Jeremy Chan- Not present
b. Derrell Tenney-Senator Tenney provided the IA opportunity to
Gabriel Borden; he also contacted his clubs and will be in
contact with his dean.
College of Forestry, Engineering, and Natural Sciences
a. Oregon McDiarmid-contacted dean, schedule monthly
meetings, sitting on grade appeals; emailed clubs, possible bills
and resolution email to follow
b. Shayla Woodhouse-yay for football, club list needs to be
updated
Advisor Reports (Rick Brandel and Art Farmer)
Rick Brandel – If you’re feeling sick, go to the health center, eat healthy, and
get sleep! Next Tuesday is the safety and lighting walk, which ensures that our
campus has safe lighting. Also, keep Jordan Mahoney’s family in your thoughts;
Jordan passed away on Sunday when a car hit her while she was riding her bike.
Art Farmer – He is sorry for missing last week, but good luck with the dean
meetings!
Discussion Items
Senator Cross: Can we order a bouquet of flowers for the family of Jordan (who lost
her life this past weekend) to send our condolences? The advisors are going to look
into what account we can pull money to do so.
Announcements
VP Lee: With the weather changing, please keep your health in mind. Last night was
the first time that VP Lee slept without a fan on. He also bought a lot of vitamins, so
you all should, too.
Chelsea Byers: Be prepared for students to come to you with concerns/questions in
reference to Prop 204; there will be a training session on how to answer those
questions, which is highly suggested. You should all become experts on this topic
because we are all affected by it!
Chief of Staff Mastrud: The trophy goes to Oregon McDiarmid this week for his hard
work! He is constantly writing bills, helping with ASNAU, NSG, and ASA.
Congratulations, Oregon!
Adjournment
Motion: Senator Fox
Second: Senator Lopez
Unanimous
5:42 P.M.