ASNAU SENATE MEETING #2
TWENTY-SIXTH SESSION
OFFICIAL MINUTES
Date: September 13, 2013
Number on council: 12
Date of Senate Meeting: September 12, 2013
Number present: 12
Prepared by Amy Edgerton
Senate Chairwoman Shayla Woodhouse called the Senate meeting of the 2013-2014
Associated Students of Northern Arizona University Senate to order at 5:07 P.M. in the
Havasupai Room A & B of the University Union.
Roll Call
The following Senators were not present at the meeting:
-All Present
Approval of Minutes
Motion: Senator Boruch move to approve the minutes from last week’s Senate
meeting
Second: Senator Cook
Discussion: None
Vote: Unanimous, last week’s minutes have now been approved.
Call to the Audience
Unfinished Business
New Action Business
Motion: Senator Gorshe move to vote on Item A: Adoption of Bylaws
Second: Senator Cabral
Discussion: Senator Gorshe discusses the two Bylaw changes. They are regarding how
many hours prior to the Senate meeting the Appropriations chair has to submit minutes,
changed from 48 hours to 24 hours. The second is a change to the duties of the senate clerk,
whose office hours were changed from 5 hours a week to 6 hours a week. Found on pages
eight and nine, Article 7 Section 11 Subsection C Subsection II Subsection 5, and Article 7
Section 13 Subsection F.
Vote: Unanimous, Item A: Adoption of Bylaws has been approved
Motion: Senator Smart move to table on Item B: Approval of Election’s Commission
Though President Mastrud is not currently present, Oregon McDiarmid states that she is on
her way and Item B should be brought back to discussion when she arrives.
Rescind: Senator Smart rescinds previous motion
Discussion: President Mastrud apologizes for being late. Angel Arzola will head the
Election’s Commission, upon approval, and members will consist of Greg Meron, Amy
Oinback, and Nikkiana Dukellis. These people were selected because they are believed to be
very organized and President Mastrud thinks they will do well.
Questions: Senator Boruch asks what specifically will be approved through this vote.
Chairwoman Woodhouse replies that the senate intends to approve of the people chosen
for these positions. The Election’s Commission will meet with homecoming royalty and
oversee that process as well as go over election and campaign details. VP Cooper asks if this
Election’s Commission will stay on for elections in Spring 2014, yes.
Motion: Senator Simon move to vote on Item B: Approval of Election’s Commission
Second: Senator Gorshe
Vote: Unanimous, Item B: Approval of Election’s Commission has been approved
Motion: Senator Libby move to vote on Item C: Club Recognition: Printmakers Society of
Northern Arizona University
Second: Senator Cabral
Motion: Senator Tillinghaust move to table Item C: Club Recognition: Printmakers Society
of Northern Arizona University
Second: Senator Cook
Discussion: None
Vote: Unanimous, Item C: Printmakers Society of Northern Arizona University has been
tabled
Motion: Senator Smart move to vote on Item D: Club Recognition: Project GIVE Alternative
Spring Break
Second: Senator Simon
Discussion: Project GIVE is currently an organization on campus that coordinates activities
for students. They would like to start this club to engage students in the alternative break
program, and there are multiple schools across the nation who already have these
alternative break programs that hold over sixty trips for students. This club would be
formed for the purpose of allowing students to attend and fundraise for these trips. These
trips are student lead, and give students leadership experience. They are not only spring
break centered, but are focusing on all alternative breaks. Such will include three-day
weekends, spring break, and as the club gets bigger trips will extend to winter and spring
as well.
Questions: Senator Gorshe asks about dues. Club representative says since right now the
will be small and they will be travelling only driving distances, they have not yet finalized
dues and will be relying on fundraising. Senator Cabral asks for details about their
constitution. She passes out an updated constitution with some changes she has brought.
Senator Cabral says the new version answers the questions he had.
Vote: Unanimous, Item D: Club Recognition: Project GIVE Alternative Spring Break has been
approved
Chairwoman Woodhouse suggests suspending the bylaws for Items E and F, as these clubs
did not follow the 48-hour rule that is currently in place without the bylaw changes that are
waiting to be approved.
Motion: Senator Tillinghaust move to suspend the bylaws
Second: Senator Cabral
Chairwoman Woodhouse asks that the motion be made specific to the bylaws that are to be
suspended.
Rescind: Senator Tillinghaust rescinds previous motion.
Motion: Senator Tillinghaust move to suspend bylaws Article 7 Section 11 Subsection C
Subsection II Subsection 5 for Items E and F.
Second: Senator Cabral
Vote: Unanimous, Bylaws suspended for Items E and F
Motion: Senator Smart move to vote on Item E: IA: Jackson Morris, $400
Second: Senator Libby
Discussion: Jackson Morris is here to ask for an IA to cover his attendance to the National
Poetry Slam in Boston. The event took place August 13th-17th, 2013. It is a competitive
poetry reading event that was very enjoyable for him. Here in Flagstaff, there are weekly
poetry slams at Firecreek Coffee, and each April there is a grand slam with the top 12
students from the year, the top 5 of which go to the national competition in Boston. This
poetry slam is a well-attended event with well over 100 attendees each week and they
mostly consist of NAU students. Jackson Morris is asking for the funds to cover the
expenses for the national competition in support of the weekly poetry slam in Flagstaff,
because most of the participants and attendees are NAU students and it is a fun event for all
students and a great way to get involved.
Questions: Senator Cabral asks how his experiences have helped out the student
population. Jackson Morris explains that as it is a competition and there are 76 teams at
nationals, it is a great accomplishment that Northern Arizona University gets to go even
though Flagstaff is not a particularly large city. He feels as if being able to go to something
like this provides learning experiences in things such as structure and performance. The
students are benefited through those who attend and bring back these experiences.
Vote: Unanimous, Item E: IA: Jackson Morris, $400 has been approved
Motion: Senator Libby move to vote on Item F: SB 26-7: Open Budget Line 111 (The
Lumberyard)
Second: Senator Boruch
Discussion: CJ asks ASNAU to open the budget for the Lumberyard, Lumberyard shirts have
been ordered and he will have an invoice to come. Kept it just under 10,000 and athletics
will cover a third of a cost.
Questions: Senator Boruch asks how many shirts are to be made; CJ says 2000 with the
potential of more for homecoming depending on carry over.
Vote: Unanimous, Item F: SB 26-7: Open Budget Line 111 (The Lumberyard) has been
approved
Motion: Senator Gorshe move to vote on Item G: Resolution 26-1
Second: Senator Libby
Discussion: (Initial): Jillian says that early this week the Executive team, Advisors and
Special Events met to propose this resolution. ASNAU would like to ensure that students
see a variety of musical genres in their four years at the university. The students will have
an opportunity to see four different genres in four years at the ASNAU ‘23’ Fee concert.
They will vote each year on a variety of musical genres and the ASNAU team will use the
results from the top genre to move forward in contracting with a musical artist, while
recognizing past musical genres. The concert artist will be approved by SUN Entertainment,
the Dean of Students, and the Associate Vice President of Enrollment Management and
Student Affairs. The 2013-2014 year will be the 4th year of the ‘23’ Fee concert. This year
will begin a new block of genres, which will give a different genre for the next four years.
Chyna and Jillian will cover this process more in their report next week. Chairwoman
Woodhouse says they met with other administration on campus and they approved
resolution as well.
Questions: Senator Cabral asks about the changes to the resolution made during legislative
meeting. The changes referred to were the switch from the process commencing with the
2014-2015 year to the current year, 2013-2014. Also the section entitled ‘Be It Resolved
That’ changed to say: The Associated Students of Northern Arizona University approves the
new artists selection process and understands that every four years, students will see four
different musical genres provided by the ASNAU ‘23’ Fee. Everything President Mastrud
said would change had changed. Met earlier this week to discuss the voting process which
will begin on Monday and the genre Hip-Hop will be left off of the eight options due to last
year’s concert.
Vote: Unanimous, Item G: Resolution 26-1 has been adopted.
Executive Reports
a. President- Makenzie Mastrud
-President Mastrud reports that the Election’s Commission has been approved.
She is working on approving the Supreme Court, had a meeting earlier in the
week to discuss the change in transportation fee and other parking services
matters. She would like to host a forum to educate the students (October 9th at
3P.M., tentatively) on these matters and will email the date when it is made final.
There will be snacks and hopefully everyone can come. President Mastrud also
met for the resolution, which was passed and thanks to who presented. This is a
big change and students will react so be positive and send students to Executive
members with questions. She met with Dr. Campos and Tanya from athletics and
they are excited for the year and want to get involved with ASNAU. She also
helped Dr. Brandel with interviews for the administrative position. Executive
members will do interviews for club headquarters and senate parliamentarian
tomorrow. President Haeger says we should be involved with ABOR about the
tuition changes, more info to come. ASNAU has had a couple students come in
wanting to extend the hours for the shuttles on campus, we don’t pay for it but
students believe we should extend shuttle for off campus and to the library since
it is open late. President Mastrud poses the question to the senate about turning
library into 24 hours during reading week and finals week, wondering if the
students will utilize this resource if established. Senator Simon says it’s a great
idea and she herself has utilized the library up until she had been asked to leave.
Senator Cabral asks if any polls have been made to find out student opinion.
President Mastrud believes that a poll would be time consuming and not provide
sufficient information and that is the reason behind posing this question to the
elected officials in the ASNAU Senate. Senator Gorshe approves because of the
lack of study options in residence halls. It has cost less this year to extend library
hours. President Mastrud has found out carry over budget information and will
meet on Monday to discuss. She and Jeremy Chan will create the weekly video
tomorrow to inform the students of the Resolution and other matters.
b. Vice President of Student affairs- CJ Cooper
- VP Cooper reports that Colleen and Spencer have painstakingly worked on the
Lumberyard shirt and extends his thanks to them. He was told they would have
the shirts by first tailgate. He believes the shirt cost came out to about $9976.00
and Athletics will be covering a third of that cost. Their logo and the ASNAU logo
are on the shirt, no royalty costs. Met with Roxy, throwing around ideas for
family weekend. They are thinking of placing 1500 foam axes under the seats at
the game for students and families to find. VP Cooper has also been talking about
homecoming and throwing around the idea of placing a second order of the
lumberyard shirts maybe a few thousand more since they are very popular.
These shirts may also be better purchased for the November game since studies
have shown less people come to the later games. Tailgate is his main focus but
once he gets the ball rolling he wants to advertise club headquarters more. He
would like to have a steady flow of clubs utilizing this resource. He is currently
trying to blow up tailgate and once the first game is out of the way he will focus
on family weekend and other games and big events. VP Cooper asks if the next
week’s senate meeting provides enough time to sign up for first tailgate. The sign
up will be passed out at next meeting, and he would like four to six senators to
help. Senator Simon asks if the senators can help with more than one tailgate,
Cooper says yes but he doesn’t expect anyone to do back-to-back games. Senator
Simon also asks if six is the maximum amount of senators that can help with
tailgate. He replies the more the merrier. Tailgate will have two volunteers at the
entrance for permits, two underneath the ASNAU canopy, where students 21 and
over can scan in and get wristbands, which have been ordered. He will definitely
need help and sign up will be passed around next week.
c. Vice President of Academic Affairs- Shayla Woodhouse
-VP Woodhouse reports that on Monday she sat in on the Faculty senate
meeting, Oregon and Ben were there to talk about textbooks and so was parking
services. She also sat on the Tobacco Task Force Committee with… and they are
working on meeting with president about making campus tobacco free. VP
Woodhouse asks that the senators please give written bills to either her or
Senator Boruch in a timely manner. She asks also that senators please wear their
polo’s during office hours. Interviews for club headquarters and senate
parliamentarian are to be finished up tomorrow. President Mastrud asks if the
moving towards a tobacco free campus will remove things such as E-Cigarettes
and related products, VP Woodhouse says they are working with the big picture
and working out details later. Senator Cabral says he believes those things will
be banned as well. Lastly, each of the senators one-on-ones went well.
d. Chief of Staff- Sammy Smart
-Chief of Staff Smart reports that she would like to make sure that staff has hours
turned in on time, Thursday at 5P.M. and if hours have not yet been turned in
please give them to President Mastrud at the end of the meeting for her
approval. The carnival is coming along, staff is waiting on an invoice from the
company. Once it is received the budget will be updated. Special Events is
working on family weekend activities, please sign up to volunteer to work. Smart
is wondering if there is interest for an open house during family weekend and if
so please let Special Events know. They need to know how many breakfast
pastries and fruit to order. She will be in contact with the election’s commission
after they have been approved. Packets will go out Monday and will be ready at
the front desk for pick up with instructions on distribution. Joey will put pictures
up on the website next week.
Staff Reports
A. Student State Affairs- Ben Silva, Dylan Lefler, Oregon McDiarmid
- Oregon reports that as far as the Greek issues, ABOR has let everyone know
today that they have no plans to remove Greek from campuses. It will be
moved to higher discussion, but they are still working to get speakers and
supporters in the Greek community.
- Ben reports that he and Oregon were at the textbook meeting to discuss
textbook editions and trends with faculty, and they aim to have faculty turn
in books for next semester by deadline on October 15th to increase buy back
for students.
- Dylan says they will not meet with Greek life presidents but will have
speakers and will be helping them to prepare to speak to ABOR. Working on
the intern process with more information to come.
- In the future, Oregon states that Student State Affairs will be sending out an
email prior to meeting so they do not spend as much time going over all the
small details.
B. Public Relations- Colleen Flynn, Spencer Carlton
- PR has finished Homecoming royalty flyers, and carnival flyers are being
worked on but aren’t finished due to a problem with Photoshop. Colleen and
Spencer are working to create an ASNAU logo once trademark issues have been
worked out. They are also still planning on giving new clubs on campus a card or
balloon to let them know about club headquarters, which had been discussed at
the retreat.
C. ITS- Joey Smoll
- Homepage banner is in the making. Joey is looking to put pictures up. He asks
ASNAU if anyone sees any cool pictures on campus please send them to him so
they can be used in the website. High quality pictures only please. Starting next
week he will be getting documents up and pictures which will be taken after the
meeting.
D. Special events- Chyna Gade, Jillian Zuniga
-Thank you for voting on the resolution. Chyna says thank you in advance for
helping out with cohesion between staff and senate to make events possible.
Asks that everyone please volunteer to help when you can. They are working to
have a family weekend event for ASNAU, if anyone would be willing on Saturday
morning to come to ASNAU for some treats and a gathering, just to show family
what goes on here, please let Special Events know. They pass around a sheet to
establish interest with a column for name and number of individuals ASNAU
member would be bringing. Senator Cabral asks if he can still come without
family, Chyna says yes of course. Chairwoman Woodhouse asks about time of
this event, Chyna says they don’t know yet but they are looking at Saturday
morning and wanted to establish how many members would be interested in
order to determine refreshments needed. Jillian says they will be tabling next
week to promote students to vote on genre for the concert. Will open Sunday at
midnight and close on Wednesday at midnight. She will be tabling Monday
Tuesday and Wednesday, and would like help 11A.M.-2P.M. Members don’t have
to stay for the whole time but please help whenever you can. Chyna says they
need four individuals to help volunteer to run family game night during family
weekend. The event will be Saturday night from 7:30P.M. to 10:00P.M. The
football game will not be over yet but please help if you can. Jillian says they will
attend the homecoming committee meeting tomorrow at 1:30 to discuss royalty.
Packets will be available with instructions to distribute. They will also be
meeting with Rachel, the SUN Entertainment Contract, to discuss further details
of the concert after the vote. Thank you to PR for working on the posters and
flyers even though it was last minute.
E. NSG- Annsley Niemann, Derek Lopez, Jeremy Chan
- Derek reports that there were 46 students at the first NSG meeting last night.
Jeremy says they brainstormed ideas for homecoming float and the September
social. They also established the mission statement. Jeremy says in the next two
weeks students of NSG will be matched up in the mentor program based on
interests. Senator Boruch and Senator Tillinghaust ask if they will get to input
their interests aside from major. Senator Smart says yes.
Committee Reports
A. Appropriations: Senator Boruch asks that senators please make sure to email
her any bills being writing, and please email her during the day if they cannot
make it to appropriations.
B. Legislative: Senator Gorshe says that they worked on the bylaws and the
resolution, thank you for passing and for showing up.
Senator Reports
College of Arts and Letters
a. Shannon Boruch- Deans meeting on the 20th. She sat on the tobacco
task force yesterday. Haven’t heard from any of the clubs thus far.
b. Scott Tillinghaust- Office hours this week and attended legislative
meeting and emergency senate meeting
College of Social and Behavioral Sciences
a. Ernan Cabral- Office hours a few people asked to print and wrote SB
26-7. Met with one of his clubs.
b. Brittany Simon- Waiting to hear from Dean’s assistant. Emailed her
clubs and she will be writing a bill for one of them meeting on
Monday. Learned how to use, break, and fix the copier during office
hours.
College of Health and Human Services
a. Zachary Howard- Deans meeting on the 18th. Office hours met with
clubs Up till Dawn and Northern Arizona University Tennis Club.
b. Nicolas Startt- Office hours in morning didn’t see anyone. Emailing
clubs tomorrow morning.
College of Education
a. Kelsey Smart- Setting up appointment with Dean. Trying to get
mentor program going with NSG, more in the next couple of weeks,
the senators and NSG members will be paired by interests and please
take initiative with person you are matched up with. Make them
comfortable and familiar with office and ASNAU.
b. Jared Gorshe- Office hours and communicating with someone from
the green fund. Attended RHA meeting, interesting and nice group of
people. Congratulations to Ernan on the senate bill.
College of Business
a. Ryan Cook- Emailed all clubs and heard back from 2 of them. Meeting
on Tuesday.
b. Alexandria Buchta- Office hours but haven’t heard from clubs.
College of Forestry, Engineering, and Natural Sciences
a. Nicole Ortega- Haven’t heard from clubs. Approached about starting a
club.
b. Savannah Libby- Meet with Dean on the 27th. Heard back from a few
clubs with questions about funding and such.
Advisor Reports (Rick Brandel and Art Farmer)
Rick Brandel— First he would like to say congratulations to everyone for wearing
their True Blue attire. Please let seniors know (those graduating this semester) Gold
Axe Award applications are due October 1st. This award is very prestigious and
encouraged. They would like to honor all of the outstanding seniors so please
encourage people to apply. Please pay attention to your schoolwork, as that is the
most important thing here on campus. The Executive team still continues to do a
wonderful job.
Art Farmer— He asks if the things on the agenda under unfinished business were
accomplished, and discovers that they were not because the clubs did not attend the
meeting, continue to be tabled. The Student Legal position has been posted. He has
questions pertaining to the survey for Monday; he would like to see what Special
Events wants to see on the ballot and the order they will be in. The survey will be
open on Sunday at midnight and close Wednesday at midnight. Results will be
available on Thursday. He next discussed how we used to put out information to
families during family weekend and recognize various families during the football
game and give away blankets. ASNAU used to present this award but the past few
years it has gotten confusing. Now they are doing a drawing with the blanket
giveaways at the game, it will be Saturday morning of family weekend. Art needs
volunteers to present these rewards during halftime. He will be working with
President Mastrud to determine who will do this.
Discussion Items
-None
Announcements
Golden Pine Cone Award: To Oregon for being attentive to in the office and for keeping up
to date on the Greek life issues in ABOR.
President Mastrud says to make sure when you are working in the office please do not
wear headphones and acknowledge people who walk in the office. Especially those who are
working front desk, make an effort to provide excellent customer service.
Dr. Brandel suggests taking a picture or video to forward to Derek Hanson of True Blue to
show university efforts. Chyna will take the photo.
Ernan Cabral says he received an email from a Ms. Kelly and was wondering if anyone
replied to her. Shannon Boruch has responded to her. President Mastrud says that Kelly
would like to stand in on the meeting for her journalism class.
Delta Epsilon Iota asked for a list of the most active clubs on campus and he wants to know
who the senators think would be included. Senators mention ASNAU, Greek Life, Club
Sports such as Ice Jacks, Blue Key Honor Society, RHA, and Intervarsity Christian. He met
with the advisor and she wants a variety of clubs, religious and sports based. If anyone
thinks of any more please email Ernan.
Jared Gorshe says the 9/11 event went really well, thank you.
Chyna says it has been our goal as ASNAU to go to as many events as possible, two
upcoming are poetry slam by the literature club tonight, and the Can I Kiss You event,
which takes place on the 18th. Please keep these in mind to get out there.
Adjournment
Motion: Senator Tillinghaust
Second: Senator Startt
Unanimous, Meeting was adjourned at 6:17 P.M.