ASNAU SENATE MEETING #5
TWENTY-SEVENTH SESSION
OFFICIAL MINUTES
Date: October 3, 2014
Date of Senate Meeting: October 2, 2014
Number on council: 12
Number present: 11
Prepared by Lara Kritz
Chairman Nicholas Startt called the Senate meeting of the 2014-2015 Associated
Students of Northern Arizona University Senate to order at 5:00 P.M. in the
Havasupai Room A & B of the University Union.
Roll Call
Senator Emerson was not present.
Approval of Minutes
Motion: Senator Hightower moves to approve the minutes from last week’s
Senate meeting
Second: Senator Startt
Discussion: None
Vote: Unanimous, last week’s minutes have been approved.
Call to the Audience
Unfinished Business
Item A
Motion to Untable: Senator Tilling hast moves to untable Item A: SB
27-14: Chabad NAU - $3,500
Second: Senator Soto
Vote to Untable: Unanimous, Item A: SB 27-14: Chabad NAU - $3,500
has been untabled
Motion: Senator Tillinghast moves to vote on Item A: SB 27-14: Chabad NAU $3,500
Second: Senator Pomeroy
Discussion: Chabad NAU is asking for funding for a trip to New York to meet
with other colleges. They would like to experience New York, listen to
presenters, and be able to learn about different colleges. They will not be able
to attend without funding.
Questions: Senator Munhall asks if they have attended this event before. Yes,
their members have attended for the last few years in varied numbers.
Vote: Unanimous, Item A: SB 27-14: Chabad NAU - $3,500 has been approved.
Item B
Motion: Senator Soto moves to vote on Item B: Minutes For 9/25/14
Second: Senator Silva
Vote: Unanimous, Item B: Minutes For 9/25/14
Item C
Motion to Add: Senator Tillinghast moves to add Item C: Tau Sigma $1,220
Second: Senator Startt
Vote to Add: Unanimous, Item C: Tau Sigma - $1,220 has been added.
Motion: Senator Hightower moves to vote on Item C: Tau Sigma - $1,220
Second: Senator Nobis
Vote: Unanimous, Item C: Tau Sigma - $1,220 been approved.
Item D
Motion to Add: Senator Tillinghast moves to untable Item D: SB 27-21:
Partners in Health - $1,889.29
Second: Senator Startt
Vote to Add: Unanimous, Item D: SB 27-21: Partners in Health $1,889.29 has been untabled
Motion: Senator Tillinghast moves to vote on Item D: SB 27-21: Partners in
Health - $1,889.29
Second: Senator Munhall
Discussion: Britney is presenting as the president with partners in health at
NAU. They are a non profit that works to build health care systems around
the world. 3 members attending an event in Boston in the beginning of
September. They went to Harvard medical school to train and do fund
raising. They received tool kits to better help local people. They are now
working on training their members. They are seeking funds for travel and
lodging reimbursement.
Vote: Unanimous, Item D: SB 27-21: Partners in Health - $1,889.29 has been
approved.
New Action Business
Item A
Motion: Senator Munhall moves to vote on Item A: SB 27-30: Sigma Chi $3,223.20
Second: Senator Soto
Discussion: The presenter is an emerging leader from Sigma Kia and has
come to present a bill. He is requesting funding for a Greek life event. This
event occurred in the summer in Indiana. Sigma Kai has attended this event
for the last 4 years.
Questions: Senator Soto asks what he gained from attending. He relied that
meeting over 2,000 of his brothers from different universities and witnessing
the ceremonies for new members was a very touching and gave him pride as
a member.
Vote: Item A: SB 27-30: Sigma Chi - $3,223.20 has been approved.
Item B
Motion: Senator Silva moves to vote on Item B: SB 27-31: NAU Ceramics
Students: Louie Albertson, Lalana Fedorscak, Tolley Rippon, Samantha
Young, Coleman Anderson, Tommy Connery, and Katherine Timmons $1,100
Second: Senator Hightower
Discussion: The NAU Ceramics Students are asking for funding for the pit fire
festival in Bisbee, Arizona. Some of the members will be staying for the full 5
days while others will be there for a shorter period in time. The students will
be involved in a workshop and an exhibition. They will also be giving
demonstrations to the local colleges to promote NAU's art program. Some of
the cost is being paid for by the local college were the demonstrations will be
held. This will be a great opportunity to show of NAU as an option from
students to transfer to.
Questions: Senator Aguilar asks why a number amount for food appears on
the bill. The students state that it was stated for their records.
Vote: Unanimous, Item B: SB 27-31: NAU Ceramics Students: Louie Albertson,
Lalana Fedorscak, Tolley Rippon, Samantha Young, Coleman Anderson,
Tommy Connery, and Katherine Timmons - $1,100 has been approved.
Item C
Motion: Senator Startt moves to vote on Item C: SB 27-32: University
Merchandising Association - $1,004
Second: Senator Pomeroy
Discussion: University Merchandising is requesting funds to go to Phoenix
Fashion week. They would be helping designers and stylists. They are asking
for hotel expenses and gas. They are taking students to volunteer and make
connections to help them receive jobs when they graduate.
Questions: Senator Ben asks if they have attended before. Yes, they have
attended the spring session of Phoenix fashion week. They also state that
they will be attending seminars teaching about whole sales and different
carrier paths.
Vote: Unanimous, Item C: SB 27-32: University Merchandising Association $1,004
Item D
Motion: Senator Buchta moves to vote on Item D: Club Recognition: RolePlaying Game Club
Second: Senator Soto
Discussion: The Role Play and Game club is seeking recognition in order to
foster an environment on campus to build creativity. Their club would bring
together like-minded peers in large numbers to socialize and interact. There
would be a mixture of board games and online games like War of World
Craft.
Questions: Senator Soto asks how many people are members so far. There
are 6 official members, but 11 have joined. They also stated that there has
been an interest among students on campus.
Vote: Unanimous, Item D: Club Recognition: Role-Playing Game Club
Item E
Motion: Senator Pomeroy moves to vote on Item E: Club Recognition:
Northern Arizona University Lions Club
Second: Senator Aguilar
Discussion: The Lions club is a group of students that help out in the
community through charities and community service. NAU currently has
over 20 lion members and are hoping to recruit more. Lions club
international has 1.2 million members spanning generations. They would like
to raise awareness to the current generation about the organization and
what they do. They currently have 20 members that have paid their dues.
Questions: Senator Munhall asks what kind of activities they participate in.
They participate in the Special Olympics, with different clubs around the
campus, and on a global scale. They aren't interested in traveling, but it may
be an option in the future. They also participate in local fundraisers like the
demolition derby, which raised $10,000. Senator Aguilar asks were do the
club dues go. They fund events and go to charitable organizations.
Vote: Unanimous, Item E: Club Recognition: Northern Arizona University
Lions Club has been approved
Item F
Motion to Add: Senator Tillinghast moves to add Item F: Approval of
the Parliamentarian
Second: Senator Soto
Vote to Add: Unanimous, Item F: Approval of the Parliamentarian has
been added
Motion: Senator Tillinghast moves to vote on Item F: Approval of the
Parliamentarian
Second: Senator Nobis
Discussion: Senator Soto sates that she sat in on the interview process and
believes that she is the best candidate for the job.
Questions: Senator Tillinghast asks the senate parliamentarian to introduce
her self. Alyssa sates that she is a sophomore seeking a degree in Physiology
and a bachelor in science. She has had a fantastic experience with ASNAU and
wanted to be a part of it.
Vote: Unanimous, Item F: Approval of the Parliamentarian has been
approved.
Item G
Motion to Add: Senator Buchta moves to add Item G: Adaptions to the
By-Laws.
Second: Senator Silva
Vote to Add: Unanimous, Item G: Adaptions to the By-Laws has been
added.
Motion: Senator Nobis moves to vote on Item G: Adaptions to the By-Laws
Second: Senator Aguilar
Discussion: Article II Section 30 shall be changed to “Hire and terminate all
staff in conjunction with the chief of staff”. Article VI Section 13, after
discussion with the senate, shall read “Prepare and submit an annual fiscal
budget to the executive council and the senate appropriations committee for
review prior to submitting it to the senate for approval”. An addition of
“Attending all regular and special sessions of the senate” and “Submitting a
report of activities and accomplishments of the past week tot he senate” shall
be added to Articles XIV, XV, XVI, XVII, and XVIII sections 11, 6, 7, 9, 4, and 7.
Article VIII Section 14.C shall now read that the Senate clerk has “two”
working days to distribute the minuets.
Vote: Unanimous, Item G: Adaptions to the By-Laws has been approved.
Executive Reports
a. President- Jillian Zuniga
- Jillian asks the senate if they are well. A few quick reminds, the welcome
agenda and congrats. We do have a new staff member ITS and she is
excited that the team is all put together. On the topic of Website Bios,
Reed won first place while Ryan was a close second. Marketing has been
doing an great job so far on all the posters for future events. The western
undergraduate state program that you come to NAU on a discounted rate.
There is also talk of the topics that will be discussed each year. There is a
motion for only discussing tuition prices every 3 years so that other
topics may be addressed.
The next topic is to try and contact all the different resident halls in order
for fliers to be distributed by the RAs. They are a really great outlet that
ASNAU needs to use more often, so keep that in mind. The computer locks
in the office will hopefully be installed soon and had to be delayed
because of a lack of the necessary power tools. Tomorrow, she is going to
meet with parking and shuttle services and there is a spot open to join
her. There is also one next semester so if your entrusted get back to her.
Other than that, hopefully by next Monday there will be progress with the
go fund scholarship to study aboard. Last year ASNAU funded 50 students
a semester through that fund.
She also passed around a very rough draft of the 23 fee and genre voting.
Jillian and Jared meet and revised the surveys. The voting for the 23 fee
survey will be launched on Monday for a time span of 48 hours. The
survey will be titled as genre voting but will include the 23 fee survey.
Only 1,800 voted last year so encourage students to vote. The top eight
genres are listed with the 23 fee with options to choose what the students
did and did not like. Some of the services listed are new while others are
reoccurring. The senator argues that some of the events will need a short
description in order for the student to know what they are. The best idea
that was presented was for a drop down bar beneath each that could be
opened in closed to make the survey appear more condensed. Another
idea that was presented was that there be required fields in order for the
survey to be submitted so that students actually fill out the entire survey.
And Lastly, it would be a good idea to included a comment box at the
bottom for students to make suggestions or submit new event ideas.
b. Vice President of Student Affairs- Savannah Libby
- First week of October so yeah. Thanks for coming to the tail gate and a
thanks to josh breaking wrist to save the easy up. She hopes that parents
enjoyed. Homecoming meeting will be with athletics tomorrow. She is
trying to pair with an event on November 22nd and getting ASNAU
involved with the food drive. She is looking at doing a thunder stick
giveaways for homecoming. Just so you guys know, you guys will be
working on homecoming on tailgating. There will be no ASNAU
intoxicated members at the tailgates. Also, start thinking if ASNAU would
like to do anything else with athletics.
C. Vice
President of
Academic
AffairsNicholas
Startt
- He reports that all the senators have complete their meetings. He is also
working on Exal.doc with all the senate bills and if they were approved or
denied.
d. Vice President of Government Affairs – Brittney Simon
- She made a thousand fliers last Thursday and ordered buttons. The idea
is to pin the buttons to the paper with the info. Last week was ABOR and
thank you for the people that went. There will be other events. She had an
executive meeting with the president in which she had kind words about
ASNAU. The #1 is the concern at ABOR was that tuition is discussed
yearly. A new plan is that we would discuss it once every three years in
this February which leaves spots for other prominent issues to be
addressed. The buttons will be here on Monday. She asks that each
person takes the time to pin buttons to the papers so that one person
doesn't have to do them all.
e. Chief of Staff- Jared Gorshe
- Homecoming royalty packets are so please have them returned by the
due date. The elections for genre voting start on the 6th. Thanks to all the
people that tabled. We reached a lot of people so that is good. Discussed
the carnival, we plan to decorate the 19th during traditions week. There
are the new carnival ads so please put them up. If you cannot out them
up, place them on Jared's desk. Family weekend was great with family
game night being a success. Also, welcome to the new staff at ASNAU.
Also, Special events have ordered crowns and robes for NAU king and
queen.
Staff Reports
A. Student State Affairs- Tia Yap, Nicole Ortega, Corey Permann
- They report that the buttons will be here soon and so please at least
attach 50 buttons to 50 fliers. They are looking forward to working on the
tabling schedule through out the whole month. Last year they gave out
water bottles. If you see the new interns say hello and be friendly. Also
Corey is working on a project to present next week.
A. Public Relations- Richard Trunzo, Kayla Boxberger
- They finished the carnival posters so hang them up. They are working
on getting a genre voting add in the Lumberjack. They are working on
getting access to the electronic screens in the union to advertise up and
coming events.
C. Special Events- Spencer Carlton, Jeremy Chan
- See Jared's Report
D. NSG- Ryan Cook, Sara McCaffrey
- They report that their past meeting wasn't eventful and they discussed
the budget. They are planning a pumpkin garden social.
Committee Reports
A. Appropriations: Senator Soto
- They meet electronically. They are working on the elections code that
will be presented next week. They are also made the changes in the
bylaws. They are drafting an ideal election code document that will be
reviewed in the future.
A. Legislative: Senator Buchta
- They meet and approved some bills. Please be consistant in email her.
Senator Reports
College of Arts and Letters
a. Reed Emerson- Not Present
b. Scott Tillinghast- Attended the SHAC forum. He worked with men's ultimate
frisbee to write a bill. He received an email from the dean regarding last
weeks china Jazz choir funding. He did not know that they did not know that
they would get funding. They ended up in a bad situations so maybe the
senate should reconsider funding them. Also, it is sated in the email that they
did receive credit.
College of Social and Behavioral Sciences
a. Benjamin Silva- He went to appropriations and meet with clubs and worked office
hours.
b. Alyssa Soto- She is waiting for a email from her dean. She is meeting with athletics
tomorrow at the sky-dome.
College of Health and Human Services
a. Libby Munhall- She tabled and manged to get rid of all the fliers. The student
advisory committee called and was wondering if anyone would like to sit on
committee. They have space for 2 senators and meet 3 times a term. If you
are entrusted email her. She also worked her office hours
b. Ryan Startt- He did his office hours and attended a RHA meeting and approved the
budget for the fliers to hand out in the dorms. He is hoping his dean contacts
him on Tuesday or Friday.
College of Education
a. Cesar Aguilar- He meet with two clubs and wrote a bill. He has no been contacted
back from some of his clubs and has a meeting with is dean on the tenth.
b. Vanessa Pomeroy- She meet with clubs to write bills, made copies, and worked
her office hours.
College of Business
a. Alexandria Buchta- She meet with their dean for evaluations and how that it is a
problem with participation. She suggested that if you fill out the form, you
don't have to wait another week to get their grades at the end of the term.
She completed her office hours and she is up to date with the bylaws.
b. Alwi Alkhuzami- He meet with his dean and worked his office hours.
College of Engineering, Forestry, and Natural Sciences
a. Joshua Nobis- He had a great time at family weekend and a smashing good time at
the tail gate. He worked his office hours. He also educated his clubs on what
they can and cannot seek funding for. He is waiting on a reply from his dean
for a meeting.
b. Brett Hightower- He completed his office hours. He is proud to report that his 2nd
bill did not get tabled or edited at all.
Advisor Reports (Rick Brandel and Art Farmer)
Rick Brandel— Not attending
Art Farmer— Not attending
Discussion Items
- This weeks Golden Pine Cone award goes to Josh for receiving the most club
feedback with 12 of 23 his clubs responding or 52% . He also thanks him for being at
all the tailgates for the entire time and for helping with family weekend.
Announcements
-Corey cannot attend a meeting so would any senator like to come parking
and shuttle services meeting. Jillian is attending a Liberal studies committee
and would like a senator to come from 1 to 3 on Tuesday.
Important Dates
Adjournment
Motion: Senator Hightower moves to adjourn the meeting
Second: Senator Munhall
Vote: Unanimous, meeting adjourned at 6:50 P.M.