ASNAU SENATE MEETING #22
TWENTY-EIGTH SESSION
OFFICIAL MINUTES
Date: April 19, 2016
Date of Senate Meeting: April 14, 2016
Number on council: 14
Number present: 12
Prepared by Kyra Johnson
Amanda Dietlin, Vice President of Academic Affairs, called the Senate meeting of the
2015-2016 Associated Students of Northern Arizona University Senate to order at
4:05pm in the Havasupai Room A & B of the University Union.
Roll Call
Absent: Senator Davis and Anderson
Approval of Minutes
Motion: Senator Roos moves to approve last week’s minutes.
Second: Senator Moore-Sharp
Vote: Unanimous, last week’s minutes have been approved.
Call to the Audience:
Chair Dietlin: Good evening everyone, so first we will go through all the agenda
items and let everyone speak. If you are here asking for club recognition just tell us
a bit about the group, how many people are interested and what you plan to give
back to the NAU community. If you are here for funding, tell us what the money will
be going to, what you will gain from it, and how it will benefit the student body.
Unfinished Business
Item A- SB 28-136: Silvia Dominquez Mateo
Motion: Senator Roos moves to untable Item A to C- SB 28-136 to 138: Silvia
Dominquez Mateo, Kristen Strauss, Karley Rodriquez Mata
Second: Senator Mathew
Vote: Unanimous, Item A to C- SB 28-136 to 138: Silvia Dominquez Mateo,
Kristen Strauss, Karley Rodriquez Mata has been untabled
Discussion: We are all three members of the college of education, we were
approved by the dean to go to this conference. We will be presenting our
projects that we worked with our different professors on. We are looking for
funding for flight and hotel.
Motion: Senator Graham moves to vote on Item A to C- SB 28-136 to 138:
Silvia Dominquez Mateo, Kristen Strauss, Karley Rodriquez Mata
Second: Senator Sivage
Vote: Unanimous, Item A to C- SB 28-136 to 138: Silvia Dominquez Mateo,
Kristen Strauss, Karley Rodriquez Mata has been approved
Item D- SB 28-139: Lauren L’Ecuyer
Motion: Senator Graham moves to add Item D- SB 28-139: Lauren L’Ecuyer to
the agenda
Second: Senator Ridge
Vote: Unanimous, Item D- SB 28-139: Lauren L’Ecuyer has been added
Motion: Senator Graham moves to untable Item D- SB 28-139: Lauren
L’Ecuyer
Second: Senator Mathew
Vote: Majority rule, abstention Senator L’Ecuyer, Item D- SB 28-139: Lauren
L’Ecuyer has been untabled
Motion: Senator Graham moves to vote on Item D- SB 28-139: Lauren
L’Ecuyer
Second: Senator Sowerwine
Discussion: I read through the bylaws and don’t see anything about rent and
totally understand if you are uneasy about it, but if you don’t see an issue
then that would be cool.
Senator Moore-Sharp: Do you think this will help you for next year when you
come back?
Senator L’Ecuyer: Absolutely specially with being future VPAA.
Senator Carr: I personally feel more comfortable changing what the funding
was for.
Senator Rosic: I share that opinion, because if someone was doing the
internship in flagstaff they wouldn’t get funding for rent.
Kristine: We got clarification and flight and ground fare would be easier. Also
if paying rent you would not be able to get reimbursement since it would be
past the fiscal year.
Senator L’Ecuyer: I pay all of it 30 days before I go.
Senator Moore-Sharp: I am not clear on the issue.
Senator Carr: It is a precedence and when EMSA looks over it would look odd.
Senator L’Ecuyer: If we decide to vote on it, I can resubmit a funding packet.
Chair Dietlin: We can amend depending, but if there is something that was
not on the funding packet she could resubmit it.
Senator L’Ecuyer: I think it would be best if we voted on it and if it didn’t pass
I could resubmit.
Senator Carr: I wouldn’t want the way it is now to affect it.
Senator Mathew: What if we amend it for ground transportation right now so
we don’t have to do that later?
Senator Rosic: I still have an issue with the rent process. Students can’t get us
to pay for there housing on campus then why this?
Senator Ridge: I would feel more comfortable with other things being funded.
Senator Moore-Sharp: Would it be a transfer of expenses then?
Senator L’Ecuyer: Yes, everything is coming out of my pocket then I get
reimbursement so it doesn’t matter what it is for.
Senator Carr: You can buy a bus pass for the summer.
Kristine: I think it is living expenses that we are worried about.
Allison: My friend did an internship in DC and got one. I can put you in
contact with them to see what you would need to do.
Kristine: Its going to have be next week, so quick if you will rewrite it.
Vote: Majority Rule, opposed Senator Mathew, Rosic, Ridge, Carr and Roos,
abstention Senator L’Ecuyer and Ferguson, tie vote, Chair Dietlin’s vote
carries the motion, Item D- SB 28-139: Lauren L’Ecuyer has been approved.
New Action Business
Item A- Club Recognition: NAU Athletics Student Spirit Club
Motion: Senator Graham moves to vote on Item A- Club Recognition: NAU
Athletics Student Spirit Club
Second: Senator Beghtol
Discussion: The point of the club is to be the student section to bring an
inspiring and cheery environment into our sporting events. Every school has
this and all their student buy in. We would organize the student section, I
think this is what we are lacking and what the students are missing. I would
be the president and we have 20 to 25 people who are interested in joining.
Senator Moore-Sharp: Will you be working with the athletics department?
Presenter: Yes, they are back their and we have their full support.
Vote: Unanimous, Item A- Club Recognition: NAU Athletics Student Spirit
Club has been approved.
Item B- Club Recognition: Turning Point USA at Northern Arizona University
Motion: Senator Mathew moves to vote on Item B- Club Recognition: Turning
Point USA at Northern Arizona University
Second: Senator Sivage
Discussion: This club is similar to college republicans. We would be working
with the group turning point. The purpose of this is to teach students about
limited government and conservative values. It is not strictly for republicans
or conservative students though. We have about 15 members that are
interested already.
Vote: Unanimous, Item B- Club Recognition: Turning Point USA at Northern
Arizona University has been approved
Item C- SB 28-140: “Voting is sexy” T-Shirt Campaign
Motion: Senator Graham moves to vote on Item C- SB 28-140: “Voting is sexy”
T-Shirt Campaign
Second: Senator Sowerwine
Discussion: Vanessa: So this bill is to officially get it approved through senate
and it is coming out of the SSA line.
Vote: Unanimous, Item C- SB 28-140: “Voting is sexy” T-Shirt Campaign has
been approved
Item D- SB 28-141: Hali Wetzel
Motion: Senator Sivage moves to vote on Item D- SB 28-141: Hali Wetzel
Second: Senator Moore-Sharp
Discussion: I am requesting funding for this summer to go to Peru to
volunteer in a school. I will be working there 5 days a week and will be
helping the students learn English. I want to join the peace core when I
graduate so this is a good chance to see how that will work and if I will enjoy
it.
Senator Graham: What is your major?
Presenter: I am an English and Spanish major with a minor in Latin American
studies.
Vote: Unanimous, Item D- SB 28-141: Hali Wetzel has been approved
Item E- SB 28-142: Kappa Delta Sorority
Motion: Senator Graham moves to vote on Item E- SB 28-142: Kappa Delta
Sorority
Second: Senator Beghtol
Discussion: We are asking for funding for reimbursement for glow sticks and
glow paint. It is a part of our shamrock week. It is open to everyone including
the community and we have different pricing options of $10 or $20 which
includes a shirt). We are requesting the funding for the paint so we can give
more of the money we raise to Child Abuse America. It is also a good
opportunity to give everyone some good clean fun.
Senator Carr: Isn’t April child abuse presentation month?
Senator Sowerwine: Yes.
Senator Roos: Did we check about the paint?
Chair Dietlin: Yes. We are allowed to fund it since they will not be keeping the
sticks.
Vote: Majority rule, abstention Senator Sowerwine, Item E- SB 28-142: Kappa
Delta Sorority has been approved
Item F- Additional Bylaws
Motion: Senator Graham moves to vote on Item F- Additional Bylaws
Second: Senator Mathew
Discussion: Open it out for questions.
Senator L’Ecuyer: Kyle has a question about the office clerk or something like
that.
Senator Mathew: It is the question about the office titles.
Vanessa: Okay so we are the only government that call it governmental
affairs. The others call it policy, so this item represents all schools.
Vote: Unanimous, on Item F- Additional Bylaws has been approved
Item G- New Senator Approval
Motion: Senator Mathew moves to add Item G- New Senator Approval to the
agenda
Second: Senator Graham
Vote: Unanimous, Item G- New Senator Approval has been added to the
agenda
Motion: Senator Graham moves to vote on Item G- New Senator Approval
Second: Senator Sivage
Discussion: Hello everyone, meet Matt! He is our new senator so this item is
just to approve him.
Senator Carr: Can he tell us a little bit about himself?
Senator Ferguson: Well hi, I’m Matt and I am currently a senior majoring in
business management and economics. I am also the Sigma Chi fraternity
president.
Senator Rosic: Can you tell us what new perspective you will bring to our
team?
Senator Ferguson: For my 4 years here I have worked in the admissions
department and academic transitions. I have taught NAU 100 and 120 so I
have had the pleasure of getting to see a lot of student coming in and is cool
to develop an awesome relationship with the freshman. So I have that
perspective of seeing our college through new student’s eyes and also being
the president of Sigma Chi I get to see even more.
Vote: Majority rule, abstention Senator Ferguson, Item G- New Senator
Approval has been approved
Chair Dietlin: For all you here today, congrats on your recognition or funding.
At this time, we are going into reports, you are welcome to leave or stay.
Senator L’Ecuyer: So we have some new senators to observe us today: Sarah
Monica, Natalie, Kelsey, and Matthew. Congratulations on your positions.
Senator Carr: I know that last week someone asked about a budget update,
can we get that?
Executive Reports
a. President- Alexandria Buchta
- Last week was ABOR and that went well. I am working on a speech for
graduation, golden axe awards, etc. I have a conference call tomorrow
with other the colleges in Arizona. Also have faculty senate coming up.
Then I am meeting with incoming exec to do transitions and stuff. Finally,
I am looking forward to all the events this week.
b. Vice President of Student Affairs- Allison Kelley
- The undie run is tonight at 7pm. Thank you for everyone who signed up
and please show up on time, don’t give me an excuse I have a job for all of
you. I am very dependent on you and we need a lot of people to staff it. If
any new senators want to help, you you can. If you are scheduled at 6 we
will meet at ASNAU office and if at 7 meet at the start of the run. I hope it
isn’t too windy or sprinklers are turned on. For earth week, the event
earth jam is this Friday. We will have two tables, clothing swap and
informational flyers/ kiss my axe t-shirts. Monday, the 18th , is the eco
fashion show at 7:30pm. Stella, Jo, and Sarah are all making outfits and
Grace and Stella are modeling. April 24th is the spring football game, I will
need 4-5 volunteers from around 12-3:30pm to help. Finally, the diversity
conference is the 22nd and 23rd , which I am sure Dallas will talk about.
Registration is online.
C. Vice President of Academic Affairs- Amanda Dietlin
- I told you what happened at academic standards meeting, if you have
question let m know. I am working with the provost to get a meeting.
D. Vice President of Government Affairs – Vanessa Pomeroy
- Ali and I were talking and nothing is set in stone, but we think you
should wear the voting is sexy shirts on Sunday for the ticket pass out to
promote it. If you meet in in the office after meeting, we can hand those
out. Thanks for passing the bylaws, now we can move along with that. We
will be changing the room for the club mixer, because we didn’t get
enough people to RSVP. Also we will be preparing a budget proposal for
next year to bring to you.
e. Chief of Staff- Lauren Stebbins
- The following people need to send an RSVP for banquet: Amanda,
Conner, Jake, John, Dallas, Makenna, Lauren, Brooke, Marc, and Drake.
Also the following people are not signed up to work the concert handout:
Kyra, Chantz, Hali, Stefan, Marc, and Drake.
Kristine: If you don’t work a shift you will not get a floor ticket. You have
to work Sunday.
President Buchta: If you signed up for shift and put down your own times
that you can be there you need to email Lauren. Also everyone who can’t
work need to email her as well, because it has been on the calendar.
Staff Reports
a. Student State Affairs- John Bower, Jake Gavin
-Vanessa covered a lot of things. Voter registration is the 19th and Sun
Entertainment and hopefully the Secretary of State will be there. On the
20th is Know Your Rights: student housing edition.
b. Public Relations- Reed Emerson, Connor Wandersee, Korrin Snow
- We are working on Know Your Rights, Clothing Swap, and Ludacris. We
have 700 place holders ready to go for the ticket line. We have baggies for
people to use during the concert. We are working on NSG Pre-Concert
Kickoff. During the ticket hand out we are doing a big social media
campaign and to get prizes we have they will have to share something
about the concert. I am trying to figure out to select people randomly.
c. Special Events- Amy Edgerton, Taylor Wesner
-Thanks for signing up to help with passing out tickets, if you are planning
on coming let Lauren know ASAP. On Sunday the doors will open at
9:30am and tickets don’t get passed out till 4pm. We will be helping doing
giveaways and be on trash duty. We are handing out eco friendly clear
baggies since you will not be able to bring anything in that is not visible.
We will have inserts that have all the rules on it. The place holders have
information on the back as well. We should have Sun’s help; we are just
pulling everything together. Today, we went to a meeting for the concert
and everything is almost ready to go. Please tell people they will have to
use the baggie, making sure you are promoting that. We might at the
concert have you hand out plastic bags as well.
Senator Carr: Can you have you phone in your pocket?
Amy: Yes.
Senator Sowerwine: Do you have to take out the contents of the bag?
Taylor: Yes, no bags will be allowed in.
d. Information Technologist- Chantz Spears
-NR
e.
NSG- Hali Wetzel, Kali Morris
-NSG has everything planned for the pre-concert kickoff. Food is first
come first serve. We will have two rides there: spin cycle and bungee run.
We will have music from K-Jacks and raffle prizes from local places in
Flagstaff. It will be huge and we are trying to get everyone to go. It is 46pm. Other than that please join our Relay for Life team.
f. Sustainability- Sarah Holditch, Sydney Shaw
- I went to a meeting about the state of sustainability address by the
faculty services guy. It was really interesting to hear their goals. I found it
interesting that they are collaborating with eco-reps and others; so
hopefully we can have our name on there next year. We want to create a
culture of sustainability and create the image of our school being super
green. Also found out we are a tree campus. To be so you have to have
two events about trees a semester, plus some other things. We have a lot
of events for earth week, I won’t tell you them all, but check it out.
National park week is coming up and you get free admission to all parks.
Thanks to whoever donated.
Committee Reports
A. Appropriations: Senator L’Ecuyer
- So we started off the year with $250,000. Around $180,000 has been
allocated and only $83,200 has been given out due to various things like
not turning in receipts on time.
Senator Sowerwine: Is that before or after today?
Senator L’Ecuyer: Not including today. So basically we have 33.4% left.
Senator Rosic: So $83,000 has been claimed, what about what we don’t
use?
Chair Dietlin: Will remain in the senate line for next year like a roll over.
Cindy: This is a good time if you have an idea to bring it up to the exec
team. This is the biggest line you have had ever and a good time to
advance our organization.
Senator L’Ecuyer: I just want to know what do you all think.
Senator Rosic: Like the amount the population of campus is only getting
bigger, perhaps the issue is students not knowing. Only affiliates of
ASNAU know about funding. I also don’t feel comfortable spending
student money on retreat and banquet.
B. Legislative: Senator Mathew
- We discuss the bylaws for the student governments committee. Also the
senate clerk’s hours, because sometime she works more than the full
time. We decided against splitting up the tasks so that the position would
know what would be happening instead of having it every where. We will
write it up and bring it next week.
President Buchta: My one concern with that is in bylaws article 1 section
4. Hire, as well as approve and enforce terms of employment, for persons
serving in paid positions, which are directly responsible to the executive
branch. It doesn’t give senate the power to change salary for the
positions.
Senator Sowerwine: Would that be up to exec or?
President Buchta: It would be up to the executive committee.
Senator Ridge: Could senate make a suggestion to ask you to do that?
Allison: Yes, we could take this as you asking.
Cindy: I think it would be more valuable to provide the the data for it.
C. Diversity: Dallas Diaz
-Not much new stuff. Working on Death to the Closet and I felt it was
appropriate, because this generation is the last needing to coming out of
the closet. I am also trying to get an ASL interpreter for the diversity
events. We only need to hire one for the three keynotes and I will be
contacting her tonight. Registration for the diversity conference closes
tomorrow so be sure to do that. Still working on chief diversity director
for the school. We have five applicants; so first we will be having phone
interviews and then in person interviews. There was some inappropriate
humor about shooting and black individuals in the office before meeting;
so please be aware of that.
D. Solutions
-President Buchta: I will send an email for next week. I just want to see
what you guys would like to see for next year.
Senator Reports
College of Arts and Letters
a. Abbey Matthew- The Shakespeare anniversary week went
great, if you have a dean that participated you should
congratulate them and thank them.
b. Stefan Rosic- Met with Chantz for the Google forms I talked
about last week. It will make getting an announcement on the
ASNAU email and answering questions easier. Also the
problem/complaint one doesn’t need contact information, so it
is anonymous.
College of Social and Behavioral Sciences
a. Brooke Graham- NR
b. Drake Ridge-Finding a time to meet with our Dean.
c. Matthew Ferguson: NR
College of Health and Human Services
a. Alex Roos- I am hoping to sit in on interviews next week for
SSA. Again if you have things for me to look for, let me know.
b. Ashley Beghtol- NR
College of Education
a. Alyssa Andersonb. Kyle Davis- NR
College of Business
a. Lauren L’Ecuyer- NR
b. Warner Sivage- So I just want to see what everyone thinks on
this group issue I am having. This group approached me
wanting more funding then they could get. They asked me to
open it up to senate. This is special case, they have the
opportunity to go to nationals and used their money on
regionals.
Senator Sowerwine: How much over?
Senator Sivage: Its $13,000, but they still have $1000 left.
Senator Moore-Sharp: What group is this?
Senator Sivage: The acapella group from the other week.
Kristine: Have they done any fundraising for it?
Senator Sivage: The competition is so soon they just need it
now.
President Buchta: Where is this conference? It shouldn’t take
$13,000 to go.
Senator Sivage: Manhattan.
President Buchta: So kind of like the moon.
Senator Sowerwine: This is a bad idea. It will set a precedence
for other groups with lots of people like PRISM.
Senator L’Ecuyer: Tell them to fill out a packet for their $1000
at least.
Senator Sivage: Okay.
Chair Dietlin: Yeah it is final on the amounts. No one gets more
then that or senate will be making loopholes that they
shouldn’t be.
College of Engineering, Forestry, and Natural Sciences
a. Madi Sowerwine- NR
b. Stella Carr- NR
University College
a. Marc Moore-Sharp-NR
Advisor Reports (Cindy Anderson and Kristine Heflin)
Cindy Anderson—I hope you all will be able to go to the conference; it is
definitely worth hearing and they are available through the ticket office
down stairs.
Senator Roos: How do we go about doing that?
Cindy: University website is where you can get them. So your SSA team did a
good questioning and found out that class fees and program fees are still on
the table. There are some problems, we are going to have big program fees
coming up.
President Buchta: Like around $700 per semester for geology.
Cindy: Saving grace is that program fees are covered by federal aid. As we
move forward, the time we spend learning about these thing before hand will
increase.
Vanessa: I did bring these concerns up with higher administration, that we
would have liked to know that before hand. Also we will make proposals that
we want to know all the information. Hopefully this will be prevented next
year.
Cindy: Hopefully there will be a change in attitude with the legislative, but we
will see how that goes. Also student employee appreciation week this this
week, so thank you for all the work you do and thank others.
Kristine Heflin— To remind everyone we have no senate meeting next week
due to the concert, so that means if you have clubs that need funding get that
done ASAP. Let your clubs know that time is running short!
Chair Dietlin: I am writing a template for everyone to send out to our clubs
and will email it to you all. The last day we are taking packets is the day of the
concert.
Kristine: Also there is no smoking at concert. No one can go out and smoke
since there will be no re-entry. Campus is going smoke free next year, so we
might as well start now.
Cindy: Vaping is smoking! So a no-go.
Senator L’Ecuyer: Does the concert start at 7pm?
Amy: Yes!
Discussion Items
Announcements
Chair Dietlin: To remind everyone, there is a requirement to submit an end of year
report. This must be 1 page in length. I will send out an end of year report email
with all the information for you. We need that before reading week, but we
understand if you need to turn it in a little later. This must be turned in before you
leave school. If I don’t get one from you I will not sign your last paycheck. It is
important. Don’t make me not pay you.
Important Dates
Adjournment
Motion: Senator Sowerwine moves to adjourn meeting at 5:20pm.
Second: Senator Roos
Vote: Unanimous, meeting has been adjourned.