ASNAU SENATE MEETING #20
TWENTY-EIGTH SESSION
OFFICIAL MINUTES
Date: April 5, 2016
Date of Senate Meeting: March 31, 2016
Number on council: 13
Number present: 13
Prepared by Kyra Johnson
Amanda Dietlin, Vice President of Academic Affairs, called the Senate meeting of the
2015-2016 Associated Students of Northern Arizona University Senate to order at
4:04 pm in the Havasupai Room A & B of the University Union.
Roll Call
Absent: Senator Rosic
Approval of Minutes
Motion: Senator Moore-Sharp moves to approve last week’s minutes.
Second: Senator Sivage
Vote: Unanimous, last weeks’ minutes have been approved.
Call to the Audience:
Chair Dietlin: Chair Dietlin: Good evening everyone, so first we will go through all the
agenda items and let everyone speak. If you are here asking for club recognition
just tell us a bit about the group, how many people are interested and what you
plan to give back to the NAU community. If you are here for funding, tell us what
the money will be going to, what you will gain from it, and how it will benefit the
student body.
Unfinished Business
Item A- SB 28-122: Future Business Leaders of America (FBLA)- Phi Beta Lambda
Motion: Senator Graham moves to untable Item A- SB 28-122: Future Business
Leaders of America (FBLA)- Phi Beta Lambda
Second: Senator Ridge
Vote: Unanimous, Item A- SB 28-122: Future Business Leaders of America (FBLA)Phi Beta Lambda has been untabled
Discussion: I want to apologize for missing the past few meetings. We competed
at the winter leadership conference. We are asking for funding for the
registration we all paid out of pocket for. We had a great time learning new
things and want to continue to represent our school at local and national level.
Motion: Senator Graham moves to vote on Item A- SB 28-122: Future Business
Leaders of America (FBLA)- Phi Beta Lambda
Second: Senator Sivage
Vote: Unanimous, Item A- SB 28-122: Future Business Leaders of America (FBLA)Phi Beta Lambda has been approved
New Action Business
Item A &B- SB 28-122 and 123: Bridger Rodoni and Michael Newell
Motion: Senator Graham moves to vote on Item A & B- SB 28-122 & 123:
Bridger Rodoni and Michael Newell
Second: Senator Moore-Sharp
Discussion: Hello, we are going to the American College Sports Medicine
conference. It is in Boston this year and is one of the biggest. We both applied
for undergrad research grants. Our funding will cover flights to Boston and
lodging, since it is expensive. We think it will help the student body to get the
NAU name out there and for him to work with different colleges.
Vote: Unanimous, Item A & B- SB 28-122 & 123: Bridger Rodoni and Michael
Newell has been approved
Item C- SB 28-124: NAU Baseball
Motion: Senator Roos moves to vote on Item C- SB 28-124: NAU Baseball
Second: Senator Davis
Discussion: Hi everybody, we are requesting funding for our league fee and
hotel costs to play against Texas Tech. The baseball team is why I chose to
come to NAU and has been important to me staying here. We have strived
this past semester and have the resources to win. Also we want to play them
since they are 19th in the country.
Vote: Unanimous, Item C- SB 28-124: NAU Baseball has been approved
Item D- SB 28-125: NAU Narwhals
Motion: Senator Graham moves to vote on Item D- SB 28-125: NAU Narwhals
Second: Senator Mathew
Discussion: We placed 9th in the regionals competition. We are looking to go
to nationals and hope to place. We have been fundraising and will continue to
do so.
Vote: Unanimous, Item D- SB 28-125: NAU Narwhals has been approved
Item E- SB 28-126: Women’s Ultimate Frisbee Team
Motion: Senator Sowerwine moves to vote on Item E- SB 28-126: Women’s
Ultimate Frisbee Team
Second: Senator Graham
Discussion: Hello, I am captain of our team. We are asking for funding for two
past tournaments we went to. We have one upcoming for the middle of the
month. The funding will cover gas money and membership sanction fees.
Senator Graham: Did we find out about the membership?
Chair Dietlin: Membership was not paid last year due to the individual’s
receipts; from our records we didn’t reimburse it.
Kristine: What does by-laws say?
Senator Sowerwine: Is it the same things as the sanction fee?
Presenter: Yes, we need both to go to the competition.
Kristine: I don’t see anything, but we can’t reimburse the club since it is
individuals and vice versa.
Chair Dietlin: We don’t have record of it, because it was individuals last year.
President Buchta: EMSA might not reimburse even if it is approved and we
have to reimburse who paid the fee not the club.
Senator L’Ecuyer: If it gets passed can we still do it?
Chair Dietlin: Yeah, the majority would be to the club.
Senator L’Ecuyer: Can we ask the club if they would like to continue through
the process?
Presenter: Yes.
Senator Anderson: Can we have them submit a new packet?
Chair Dietlin: It is club funding not individual issue.
Senator Moore-Sharp: If it comes back without being reimbursed what would
you do?
Presenter: We will try to get funding elsewhere. It is a little over $50 per
person so we would like to try to give it back to our members.
Kristine: Consider if you fund this you might open a door for others to come
in looking for funding to pay dues.
Senator Davis: I think in the past we have moved away from doing this.
Senator L’Ecuyer: I was going to second what Kyle said.
Senator Ridge: I think the budget is permitting to allow it.
Senator Mathew: What if we were to table and look further into it for next
week?
Senator Moor-Sharp: I was thinking about us following our by laws and we
have been very flexible on everything else. I think that we need to really
follow what the laws say.
Senator Graham: If we send this with that there is a chance they won’t pay it,
but it won’t hurt to send it.
President Buchta: We had Lauren go through the past things and we haven’t
paid for it before.
Motion: Senator Carr moves to amend the bill to not include sanction fees.
Second: Senator Davis
Vote: Unanimous, the bill has been amended to exclude sanction fees.
Vote: Unanimous, Item E- SB 28-126: Women’s Ultimate Frisbee Team has
been approved
Item F- SB 28-127: NAU Wushu Team
Motion: Senator Graham moves to vote on Item F- SB 28-127: NAU Wushu
Team
Second: Senator Mathew
Discussion: Hi everyone, we are a Chinese based martial arts. We are going to
a competition and it is in New York this year. We are asking for $2500 to
cover hotel, airfare, and transportation. We have gone that past 6 years and
have placed.
Vote: Unanimous, Item F- SB 28-127: NAU Wushu Team has been approved
Item G- SB 28-128: Bioengineering Club
Motion: Senator Graham moves to vote on Item G- SB 28-128: Bioengineering
Club
Second: Senator Davis
Discussion: Hi, our goal is to help students get involved in educational and
professional networking, so they can hear about opportunities for after
college. We are going to ASU to see their program and have the students see
the potential of what could be.
Kristine: Is this an overnight trip?
Presenter: No
Kristine: So you are telling me it takes $800 to drive down to phoenix and
back? I know one tank will last round trip.
Presenter: It is just an estimate and that is for 19 people to go.
Senator Moore-Sharp: Will whatever is not used will be given back to us?
Chair Dietlin: Yes, they have to show receipts.
Senator Mathew: So to clarify are you spending the night or is it a day trip?
Presenter: Day trip
Motion: Senator Mathew moves to strike bill to exclude hotel and lodging.
Second: Senator Ridge
Chair Dietlin: To clarify, we are striking the 7th whereas and reducing the
budget $800 down to $2200.
Vote: Unanimous, Item G- SB 28-128: Bioengineering Club has been amended
Vote: Unanimous, Item G- SB 28-128: Bioengineering Club has been approved
Item H- SB 28-129: Alex Roos
Motion: Senator Graham moves to vote on Item H- SB 28-129: Alex Roos
Second: Senator Ridge
Discussion: Hi, so I am going to South Africa this summer to volunteer for two
weeks. Its community development and we will probably be stopping by
elementary schools. I am asking funding for my airfare. The program is quite
pricy, around $5000, but the flight will help.
Vote: Majority rule, Abstention: Senator Roos, Item H- SB 28-129: Alex Roos
has been approved
Item I- SB 28-130: The Axecidentals
Motion: Senator Sowerwine moves to vote on Item I- SB 28-130: The
Axecidentals
Second: Senator Moore-Sharp
Discussion: Hello, we are an all female, acapella group. We are requesting
money for travel for the ICCA semi finals. If you have seen the competition on
Pitch Perfect, that is real. The funding will cover hotel and transportation and
it will be a weekend thing.
Vote: Unanimous, Item I- SB 28-130: The Axecidentals has been approved
Item J- SB 28-131: Jordan Morales
Motion: Senator Graham moves to vote on Item J- SB 28-131: Jordan Morales
Second: Senator Mathew
Discussion: Hi, I recently went on a trip to Italy and that was to participate to
the World Model UN conference. I was representing Nepal and was working
on women’s issues on how to decrease violence against them. There were
only 10 colleges from the US that were represented, but it was very
expensive. My funding will cover airfare and the cost of the conference.
Vote: Unanimous, Item J- SB 28-131: Jordan Morales has been approved
Item K- Assistant By-law Changes
Motion: Senator Sowerwine moves to vote on Item K- Assistant By-law
Changes
Second: Senator Davis
Discussion: President Buchta: Have you looked at the by-law change? It just
adds in the duties of the administrative assistant and change in front desk to
have that. The executive assistant is for executive for travel and purchasing,
and doing a lot of the same things. Front desk will do the budget tracking,
senate bills, and making sure the website is up to date.
Vote: Unanimous, Item K- Assistant By-law Changes has been approved
Chair Dietlin: To all the clubs and individuals here this evening, we are now
going into reports. If you have other places to be or people to see you are
welcome to leave at this time.
Executive Reports
a. President- Alexandria Buchta
- This week Vanessa and I worked on bylaw changes. Went to the tuition
hearing and wanted to say thank you to everyone who spoke. Everyone did
really well and President Cheng was really happy. This week we attended
leadership dinner for the learning committee, it was really interesting. I had a
meeting with this lady and Jake about a poll, but we are not sure about it.
The other two schools are doing a poll to see what students are looking for
so the state can be fixed to look desirable. Tomorrow morning I have a higher
learning commission meeting. Next week is ABOR. April 10th, I am going to a
BBQ at Gillenwater. I work on commencement. I have a hearing board
meeting April 13th. Working with Allison to see if anyone from sustainability
can attend the climate conference.
b. Vice President of Student Affairs- Allison Kelley
- NR
C. Vice President of Academic Affairs- Amanda Dietlin
- I have another Academic Standards meeting tomorrow for the +grading system as per the discussion from last meeting. There nothing
really new that is coming to the student side. I have been emailing the
provost assistant to set up a meeting so we can look into pizza with him.
D. Vice President of Government Affairs – Vanessa Pomeroy
- Ask you all to raise hand for the breakfast for chief diversity event with
Sodexo. Basically it is to hear this women story and how to build
community. Alex, Dallas, Kyle, Stella, Alyssa, Warner, Drake, and Abby.
This Saturday, at 9am, is the consent and sexy run and we will be getting
a plaque for bystander training. It’s at the filed by the HLC. I went to the
tuition hearing to give a speech. April 4th is the Hunting Ground with
Health Promotions at Prochnow.
Kristine: Which version are they showing?
Vanessa: The same one we did. I went to the budget committee to talk
about NAU tuition proposal and marketing proposal. Next week SSA team
will be going to ABOR for the tuition proposal meeting. We also will be
meeting with the student governments and will be coming back with bylaw changes for you.
e. Chief of Staff- Lauren Stebbins
- I have been working with Special events all week on Louie awards. It is
finally all coming together and the decorations are ordered and being
made. I have now invited admin to ASNAU banquet and all of you should
have gotten the email of the invite or been invited on the evite. I am
unsure why some of you never received it because it shows it was sent to
all of you. Anyways, Please let me know ASAP what you will be having for
a meal and your guest. I need a number count as soon as possible.
Staff Reports
a. Student State Affairs- John Bower, Jake Gavin
-Vanessa covered everything. Just worked on getting a space for the voter
registration event. We are working on tabling for the events we will be
having. Other than that I will be going to ABOR next week.
b. Public Relations- Reed Emerson, Connor Wandersee, Korrin Snow
- NR
c. Special Events- Amy Edgerton, Taylor Wesner
-Amy: We are working on Louie awards and we picked the winners
yesterday. We got decorations and will be working on that this weekend. I
worked with Allison to get connected with NAU PD for the undie run.
Taylor: Basically this week we picked the winners for Louie Awards, got
the decorations for the event and ordered the food. Last Friday I went to
the first Homecoming meeting and talked about including all clubs and
organizations in the voting for the Dedicatee. Tomorrow they will be
having a large group meeting from 3-4 in room 200 SBS West for each
club and organization to bring two people and go over the history and
process of choosing the dedicatee.
d. Information Technologist- Chantz Spears
-NR
e.
NSG- Hali Wetzel, Kali Morris
- NSG was nominated for the Louie awards and we are having members
going to that. Working on the pre-concert kickoff. I am attending focus
group for athletics and it’s about their attendance at games
f.
Sustainability- Sydney Shaw, Sarah Holditch
Committee Reports
A. Appropriations: Senator L’Ecuyer
- So we have had an issue with people coming in without having bills
written. So make sure you are emailing your club to let them know when
you have finished the bill and when they need to come in. Also if you are
sitting at the front desk please remind them to wait to come to
appropriations. That is a huge issue.
Senator Anderson: It is really important you read over your bills, it is
really embarrassing to amend the entire bill packet every week. Look
over it once or twice, like Santa Clause or something. It is really important
to get it right.
Senator L’Ecuyer: sometimes people forget to put information. If you don’t
know all the facts please email them.
B. Legislative: Senator Mathew
- We just worked on the change that came today.
C. Diversity: Dallas Diaz
- Next week I am going to see the applicants for the chief diversity
director for the school. I am trying to represent the student voice as
much as possible. Clothing swap is going good; it got approved so I
have been talking to the clubs. I am doing PR for the diversity event at
the end of the month. Tonight is the D-MECCa workshop from 6-7pm.
Safe-zone 102 had to be postponed since something popped up for
her and she is the only one who does the presentations.
D. Solutions: Ali will send out an email tomorrow.
Senator Reports
College of Arts and Letters
a. Abbey Matthew- NR
b. Stefan Rosic- I am working with Chantz next Tuesday to create an
electronic form to streamline news from clubs and individuals that
want to include their announcements and events in the ASNAU
weekly emails. This will probably be a Google form that can be
accessed on the ASNAU website to create a more efficient way of
getting information onto the weekly email rather than senators
being emailed to tell exec to include something. If anyone has any
suggestions please email before next Tuesday.
College of Social and Behavioral Sciences
a. Brooke Graham- NR
b. Drake Ridge-NR
College of Health and Human Services
a. Alex Roos- NR, thanks for funding.
b. Ashley Beghtol- NR
College of Education
a. Alyssa Anderson- NR
b. Kyle Davis- NR
College of Business
a. Lauren L’Ecuyer- I emailed everyone who is interested in the
forum. Just need some ideas.
b. Warner Sivage- I went to safe zone training and it was a lot of fun.
We are having an issue with our Donuts with the Dean event,
because the person hasn’t gotten back to me about it.
President Buchta: I will go in with you and harass them. Talk to me
after.
College of Engineering, Forestry, and Natural Sciences
a. Madi Sowerwine- So we have a roadblock with our Donuts with
the Dean. He doesn’t want to do one, because the ambassadors
of the college do a breakfast like event. Also he is really busy, so
we are not going to plan one.
Senator Mathew: That reminds me our dean was upset, because
he couldn’t go so can we do something else?
Chair Dietlin: Talk to Lauren, if we have the money I don’t see a
problem.
b. Stella Carr- During our meeting with our dean we talked about the
dinner idea from last semester, but now he doesn’t want to do it.
University College
a. Marc Moore-Sharp- Sorry wasn’t at legislative this week.
Advisor Reports (Cindy Anderson and Kristine Heflin)
Cindy Anderson—Don’t forget on the 6th at 6:30pm there is the nighttime
safety walk. Then another opportunity can I get a raise of hands?
President Buchta: No, we are good to go on that.
Cindy: Okay, never mind.
Kristine Heflin— As Taylor said we had the homecoming meeting and I forget
to tell people, but I sent an email out about it at 3 today. So we will also send
out an email to tell everyone what happened. Louie awards are almost here
and all of you are invited, but I haven’t gotten any RSVP’s. So while we are
here, if you can’t come, can you raise your hand. Ashley, Parker, and Amanda,
okay thanks.
President Buchta: Do I have to introduce President Cheng?
Cindy: Yes.
President Buchta: Cool.
Senator L’Ecuyer: Is it invite only? Like can I bring someone?
Kristine: Yes, if you wrote to me about it and I think Drake is bringing a plus
one.
Chair Dietlin: If I finish early I can come, right?
Kristine: Yes.
Senator Carr: Do you know the order if we have to come late?
Kristine: Yes, come talk to me, so we don’t have to go through the whole
thing. The dress is business causal, like think church clothes.
Discussion Items
Announcements
Important Dates
Adjournment
Motion: Senator Graham moves to adjourn meeting at 5:03pm.
Second: Senator Mathew
Vote: Unanimous, meeting has been adjourned.