ASNAU SENATE MEETING #4
TWENTY-EIGTH SESSION
Date: September 29, 2015
OFFICIAL MINUTES
Number on council: 14
Date of Senate Meeting: September 24, 2015 Number present: 14
Prepared by Kyra Johnson
Amanda Dietlin, Vice President of Academic Affairs, called the Senate meeting of the
2015-2016 Associated Students of Northern Arizona University Senate to order at
4:05pm in the Havasupai Room A & B of the University Union.
Roll Call
All senators present
Approval of Minutes
Motion: Senator Moore-Sharp moves to approve last weeks minutes.
Second: Senator Davis
Vote: Unanimous, last weeks minutes have been approved
Call to the Audience:
Chair Dietlin: For all the clubs here today, how it is going to work is that when we talk about your item you are going to come up to the podium and let us know a little about your club. Also include why you need funding and how much you are requesting.
Unfinished Business
New Action Business
Item A- SB 28-2: Taran Depaola
Motion: Senator Roos moves to vote on SB 28-2: Taran Depaola
Second: Senator Davis
Discussion: So in the fall semester last year, I was awarded the Hooper award for my research on neurotransmitters in the brain. I am looking for funding to attend the Society for Neuroscience Conference is in Chicago October 17 th -
21 st . I want to go present my research among professionals in the field. I want to benefit the school by bringing back information to improve the university’s research capacity. I am requesting money for flight, hotel, cab

rides and the registration fee.
Questions:
Vote: Unanimous, SB 28-2: Taran Depaola has passed
Item B- SB 28-3: Dylan Barbera
Motion: Senator Roos moves to vote on SB 28-3: Dylan Barbera
Second: Senator Davis
Discussion: My funding request is for the same conference as Taran’s. I work with him (Taran). We are applying to present our research with top professionals in the flied. My funding requests will cover the same things.
Senator Carr: What is your research?
Dylan: The cranially dynamics of temporal digging.
Vote: Unanimous, SB 28-3 has been passed.
Item C- SB 28-4: Stella Carr
Motion: Senator Rosic moves to vote on SB 28-4: Stella Carr
Second: Senator Nunnally
Discussion: Hello, I am requesting funding for the Arizona Town Hall
Conference. We look and work through the censuses project been around for
50 years. They pull people from different demographics and they come together to discuss different topics. This years topics is about water/ water conservation and I’m an environmental major. Most people who attend are adults and last time I went I was the only undergrad. I plan to bring back the information for my course work and the school.
Senator Anderson: If it is a conference why is there registration?
Stella: They rent out conference center; also the fee covers lodging. This isn’t a low end conference it a high one. We have really important people coming and this is just the student price, I can’t imagine what the regular price is.
Senator Graham: This isn’t with any club?
Stella: No. I have applied for a scholarship but have heard nothing back so far; this is in case I don’t get anything.
Senator Copeland: Did you get funding for the first time you went?
Stella: Yes, my professor helped me, but this year I am on my own so I have contacted more people.

Senator Roos: Can’t you look to the teacher again?
Stella: No since it isn’t for the same course. Its separate. I have been in contact with the lady for the scholarship, but it is expensive.
Vote: Majority rule, Opposed: Senator Davis, Anderson, and Copeland
Abstained: Senator L’Ecuyer and Carr, SB 28-4: Stella Carr has passed
Item D- SB 28-5: Alexander Ballesteros
Motion: Senator Roos moves to vote on SB 28-5: Alexander Ballesteros
Second: Senator Sowerwine
Discussion: Hi! I am Alexander. I am requesting funding to attend the Society of Hawaiian Archaeology Conference. The conference is October 9-11 th in
Kauai. My research is on how the trigger plantation worked with the
Hawaiian agriculture. I am asking for helping with hotel, gas, and transportation; the fellowship is funding everything else. I am going as a representative of NAU and will be presenting on what we are teaching and doing our research on.
Vote: Unanimous, SB 28-5: Alexander Ballesteros has passed
Item E- SB 28-6: Cardinal Key
Motion: Senator Ridge moves to vote on SB 28-6: Cardinal Key
Second: Senator Mathew
Discussion: Casey: Cardinal Key is an honor society. We are the ones that host the blood drives on campus, as well as other things. We are planning on attending a conference in Atlanta, Georgia. We have four representatives that are going since we are the largest group in the nation. We were also asked to present on how our chapter has been so successful over the past few years in the hopes of helping provide information on how other chapters can be like us. Also are members are going to go for leadership positions. We are requesting funding for flight, hotel, and registration fees. The conference has agreed to pay for one member, but we still need to fund the other three.
Senator Roos: What do you mean by leadership positions at the conference?
Casey: We have some members interested in holding national positions within the organization. We believe that will be a good representation of
NAU.
Senator Carr: Will the members be around long within in the club to share/pass on the information gained at the conference?
Casey: We are taking 2 juniors, 1 sophomore, 1 junior, and 1 senior. So yes

there will be people to pass along the information for future years to come.
Senator Moore-Sharp: How many members are in the club currently?
Casey: We have 26 members after this year’s recruitment.
Vote: Unanimous, SB 28-6: Cardinal Key has passed
Item F- SB-7: Hunting Ground
Motion: Senator Roos moves to vote on SB-7: Hunting Ground
Second: Senator Graham
Discussion:
Chair Dietlin: This is a senate bill to allow Vanessa to spend the money to rent out Prochnow. Hunting ground is going to be shown there for the week of It’s
On US and since its over $500 you guys (senate) have to approve her sending the money.
Senator Moore-Sharp: Is it about sexual assault?
Chair Dietlin: Yes
Senator Moore-Sharp: Did you play it last year? Or tried to play it?
Chair Dietlin: Yes, we tried to play it but we couldn’t figure out the license stuff for it. We did found out this year that all we had to do is buy the movie to be able to show it.
Vote: Unanimous, SB 28-7: Hunting Ground has passed
Item G- SB 28-8: Budget Lines
Motion: Senator Moore-Sharp moves to vote on SB 28-8: Budget Lines
Second: Senator Beghtol
Discussion:
Chair Dietlin: Alex (Senator Roos) was kind enough to write a bill so that we can open the lines and start paying for the things we need. Things like the planning for the carnival and other projects.
Senator Rosic: Does opening it up let us reallocate money? Like we talked about more money for diversity events.
Chair Dietlin: Reallocation won’t be until the end of the year once the events

are passed.
Vote: Unanimous, SB28-8: Budget Lines has passed
Chair Dietlin: For all the clubs here, we are moving into reports if you want to stay you can, if not thank you.
Executive Reports a.
President- Alexandria Buchta
- Chair Dietlin: All of the executive board, except for me, is at ABOR. So I will be giving their reports. Ali (President Buchta) will be sending out her report, in an email, with in the next 24 hours. b. Vice President of Student Affairs- Allison Kelley
- Chair Dietlin: Reminder to the diversity committee that the first meeting is next week; everyone is welcome to come, it’s on Wednesdays at 10am.
There is also a mandatory diversity work shop on Oct 6 from 7-8pm in
ASNAU office. She (Allison) is super excited about ideas from everyone and what they can accomplish this year. Allison, wants you to know tailgates are coming up and our next one is family weekend.
Senator Graham: We have to go to three right?
Chair Dietlin: Yes.
Senator Graham: What if it is not possible?
Chair Dietlin: Tell Allison, any other question? 0ct 3 rd is family weekend.
Senator Carr: Are parents our allowed to come right?
Chair Dietlin: Yes, they are welcome to come.
C. Vice President of Academic Affairs- Amanda Dietlin
- So when you guys (senate) send in bills don’t fill in the top with the number, but right in the date you wrote it. I need you guys to write in complete sentences, so whoever picks it ups knows what they are looking at. I went to ABOR this morning, lots of great things happening there, other than that just emails and senate packets come across my desk this week.
D. Vice President of Government Affairs – Vanessa Pomeroy
- Chair Dietlin: ABOR is going well; president Chang presented to the board of regents about her goals for the college. John Bower and I both presented in the call to the audience. Once ABOR comes to an end I will

have a full report. For It’s On Us everyone needs to got through training before our campaign; mark it on you calendars.
Senator Roos: What if you are already trained?
Senator Moore: What is the training?
Chair Dietlin: How you can get involved and not just stand by. That way we can avoid more victims.
Senator Ridge: Its the bystander effect.
Senator Moore-Sharp: oh
Senator Graham: If we go, do we have to stay for the whole thing?
Chair Dietlin: Yes, you must stay for the whole thing.
Senator Sowerwine: About the other training, I emailed her I couldn’t make it to the three to all three. What do I do?
Chair Dietlin: Look online for another date this semester; it must be this semester.
Senator Mathew: What if we can’t go on the 10 th?
Chair Dietlin: I will ask Vanessa. e. Chief of Staff- Lauren Stebbins
- Good Morning ASNAU, I am emailing you my report so Amanda does not have to read a million reports tonight at senate. Sorry I could not be in attendance due to attending ABOR this week. We have already learned so much and are excited for what is to come today and tomorrow; Vanessa will include more in her report about ABOR.As far as myself and staff we have been working really hard this week regarding carnival. It is just a month away (yikes). I have finally received the quote from Midway West and there is a couple changes I would like to see but for the most part I am really happy with it. We have also started the contract and the insurance for that. As far as La Fiamma & AZ Bounce around we have started the insurance for them. I plan to set up a meeting for next week with Disability Resources to make it attend-able by all students. I am willing to make whatever changes we need in order to do so. If you cannot work at the Carnival due to a prior commitment please let
me know by TOMORROW. I am starting to make the list of duties and I need a lot of help in order to make this a successful event. If I do not get an email from you by tomorrow I will be planning on you being

there. If you have already talked to Ali or myself you are excused. I am really happy with the genre voting results and we have our first meeting with SUN in early October to start planning. PR has been working on some great advertisements so if you need one please get the requests in as soon as possible. Finally, senators, please talk to your deans whether it is an email or in your face-to-face meeting. Amy and Taylor have emailed you the dates and the plan for all I just to know the date and what your dean wants so we can move forward with planning that. That being said, if it is your college I am expecting you to be at the event for the entire time (unless you have a class conflict). Please let me know if you have any questions.
Staff Reports a.
Student State Affairs- Heaven Pollock, John Bower
-Not Present b.
Public Relations- Reed Emerson, Connor Wandersee, Korrin Snow
Reed: We are working on royalty packets for people who want to sign up for homecoming king and queen. It will also include when to vote.
Once you done at senate tonight, you are going to pull out your phones and make your friends like our page, so we can get more followers.
Senator Moore-Sharp: Do you recommend people who go here to like the page?
Reed: No anyone can like it; it’s public. I had my sorority just do that the other day. It will reach more people and we are working on ASNAU’s communication system.
Connor: I have been doing It’s On Us logo stuff and am in the process of creating a geotag for the week. Also our big poster needs to be redesigned for reprinting, so I am going to be cleaning that up.
Reed: Any questions or comments?
Senator Moore-Sharp: You know my graphic design friend from last week? I will give you his email.
Senator Carr: I like the idea of Snapchat geotag, but maybe more for football games. Are they are difficult to do?
Connor: I looked up the thing and its really easy. Plus it has good marketing potential.

Reed: Facebook after this! The sooner the better! c.
Special Events- Amy Edgerton, Taylor Wesner
Amy: So this week we worked on the carnival; things are getting rolling. We are getting contracting done and we are just under a month away. We are trying to make sure everything is squared away.
Taylor: I emailed you guys (senate) asking you to talk to your deans about those dates we have set up for the small events. Please see if that works with them, if not email us.
Amy: Any questions?
Senator Carr: If we have been talking to our deans about that event, when do you want us to know for sure about it?
Taylor: After you talk to your dean, touch base with us so we can order things. We want to do at least one a month and whoever picks a date; that date will be gone. We know deans are super busy, but please talk to them and get back to us. d.
Information Technologist- Chantz Spears
Not present e.
NSG- Kali Morris, Hali Wetzel
Kali: We had our first meeting Tuesday. It was super successful; we had 25 people come and had to make room to fit everyone. We are thinking of moving meetings to a bigger room but will wait and see how it goes from here. More people kept emailing me throughout the week to sign up. We have sent out an email for applications for them to fill out if they want positions. We will be voting on those people on
Tuesday. We kind of found a truck for homecoming, only if a dad can drive it in the parade.
Chair Dietlin: Yes he can.
Kali: Sweet, exciting!
Committee Reports
A.
Appropriations: Senator L’Ecuyer
Senator Graham: The only thing is that we had problems with how everyone’s bills were written. Please write in complete sentences on the bills; also use correct punctuation and proof read it.
B.
Legislative: Senator Carr
- This week we decided we will be working to create a diversity position

within ASNAU. So we should have something for you (Senate) to vote on in the next few weeks. We are brainstorming some possible resolutions to propose this school year.
Senator Reports
College of Arts and Letters a.
Abbey Matthew- Wrote a senate bill for them to go to the neurologist conference. b.
Stefan Rosic- I went to legislative and got one submission for a bill. In legislative, we talked about making a submission page for question or suggests that the student body may have for
ASNAU. Once I make that, I will let everyone know. Thinking maybe making it a Facebook page.
Senator Carr: They (student body) can post a question in the open forum and if it turns ugly we could just end it.
Kali: Maybe talk to Chantz, he probably would be open to having it on the website. It won’t be as formal, but talk to him.
College of Social and Behavioral Sciences a.
Brooke Graham- Drake sent the email to our dean. b.
Gabriella Nunnally- I wrote my first bill and saw my dean at an event yesterday. We are working on setting up meeting with her (our dean). c.
Drake Ridge- I went to ABOR and listened to president Chang talk about NAU demographics and projected plan for 2020 about where NAU wants to be. I wrote a bill for the racquet ball club about having a professional player come and teach a class.
College of Health and Human Services a.
Alex Roos- Wrote first bill to open budget lines. b.
Ashley Beghtol- I emailed our dean; thank you Cindy for that info on who is the acting dean. I am also in the process of writing my first bill.
College of Education a.
Alyssa Anderson- No report b.
Kyle Davis- I wrote my first senate bill and drafted the donut/ dean event thing
College of Business a.
Amanda Copeland- No report b.
Lauren L’Ecuyer- I met with our dean and he is pretty awesome.
College of Engineering, Forestry, and Natural Sciences a.
Madi Sowerwine- I wrote my first bill for some girls who want to present their research at Washington D.C.

b.
Stella Carr- I wrote my first bill for a physics student to attend a conference. I contacted my dean about hosting a donuts event and also contacted special events about that. Went to ABOR this morning with Drake (Senator Ridge) and Kyra. We also had lunch with the student body representatives from ASU and
UofA.
University College a.
Marc Moore-Sharp- My meeting with Dean Banks is the 30th at
11 pm. I also wrote a bill and hopefully it was in complete sentences. In my free time I have been doing some research for the questions/suggestions I am going to bring up to the dean about NAU 100.
Advisor Reports (Cindy Anderson and Kristine Heflin)
Cindy Anderson— I spent the morning at ABOR and walked away with more respect for our president. She had a great presentation and really represented this school well. The regent’s serve an eight year term; they often are using weird terms since they are speaking with folks with not big backgrounds in education. Mark Killigan spoke from his notes and he was super formal today. The board was impress with our institution and its cohort’s; that is how we get our official enrollment numbers. We wait to count till the 21 st day after classes start since we don’t want numbers that don’t take into consideration students that drop. The president wanted an open look at retention rate and told us that we can track our students even without them being here. The numbers didn’t include the many people that come to NAU just for 100 and 200 level classes to get a great start and then move to ASU or UofA for higher degrees. Those count against us in our retention rate. The other thing I would book mark, we spent more time talking about K12 preparation because only 46% of high school students are qualified for admission for the three Arizona universities. Out of all the
Arizona students, 42% are Hispanic and only 44.9% of them are eligible for college admission. The board is working with lower education since we know that it will play a big part in higher education. We also learned that 2/3 of jobs in Arizona require a post-secondary education.
Senator Moore-Sharp: What are the factors that lead to the percentage?
Cindy: What I heard president Cline say when she talked about K12 preparation was the demand for teachers is big and disproportional. We are excited because we know that the NAU has had an all time high retention rate of first year student this year, but still ¼ of our first year students will not return next year. The other thing is that only 3-5% at ASU qualified for financial aid while NAU has always been a school that knows the power of a degree and our job is to raise the bar and make it valuable. Very interesting to see how the spoke of education and all of executive board had great

opening remarks.
Kristine Heflin— Quick note before I get started. Talking about retention, the data I collected from students involved in campus is 85%; what you do as
ASNAU helps them do that. This week I worked hard on carnival stuff with our insurance books. With family weekend our parent coordinator is looking for some people from ASNAU to present the winning family the blanket we have from our raffle. Can I get a see of hands? Wow lots of people come see me after and we will draw names.
Senator Mathew: Can we buy those blankets?
Kristine: You can we get them from downtown, but we order them with our school colors. They are probably at least $80 for just black since they are so nice.
Kristine: We also get the embroidered with the NAU crest.
Senator Sowerwine: How do we sign up to be in raffle?
Kristine: In the union we have tabling and I image you can stop by to put your name in the raffle. We use to do a contest from the family that came the longest and/or who had the most students enrolled here, but it’s easier to do the raffle.
Chair Dietlin: The blankets are upward of a $130.
Senator Rosic: I want to make a comment on what Cindy said and how it shows why we need to diversity position in ASNAU.
Discussion Items
Announcements
Chair Dietlin: The golden pinecone goes to John and Heaven. They did great job today speaking at ABOR and been putting in a lot of work there. I would have you clap but it would be for show since they aren’t here.
Important Dates
Adjournment
Motion: Senator Graham moves to adjourn meeting at 5:03pm
Second: Senator Mathew
Vote: Unanimous, meeting has been adjourned