ASNAU SENATE MEETING #3
TWENTY-EIGTH SESSION
OFFICIAL MINUTES
Date: September 22, 2015
Number on council: 14
Date of Senate Meeting: September 17, 2015
Number present: 13
Prepared by Kyra Johnson
Amanda Dietlin, Vice President of Academic Affairs, called the Senate meeting of the
2015-2016 Associated Students of Northern Arizona University Senate to order at
4:06pm in the Havasupai Room A & B of the University Union.
Roll Call
Absent: Senator Graham
Approval of Minutes
Vote: Unanimous, last week's minutes have been approved
Call to the Audience:
Vanessa Pomeroy- Vice President of Governmental Affairs
ABOR is next week, Thursday 9-5pm, if you want to go we have institutional
excuses for you. If you have an excuse you must go, you can’t just change your
mind. We except you to be there if you sign up.
Kristine: Can I get names of all who want to go?
Chair Dietlin: Senator L’Ecuyer, Anderson, Ridge, and Carr
Chair Dietlin: Allison Kelley, Kyra Johnson and me
Kristine: Awesome thanks; we will have them ready for you after meeting.
Chair Dietlin: So for all the clubs here today, when I call your club name just
come up to the podium and explain about who you are and what your club is
about.
Unfinished Business
a. Club Recognition: Future Business Leaders of America- Phi Beta Lambda
New Action Business
a. Club Recognition: First Jacks
Item A- Club Recognition: Future Business Leaders of America- Phi Beta
Lambda
Motion: Senator Carr moves to vote to untable Item A: Club Recognition:
Future Business Leaders of America- Phi Beta Lambda
Second: Senator Ridge
Vote: Unanimous, Item A Club Recognition: Future Business Leaders of
America- Phi Beta Lambda has been untabled
Motion: Senator L’Ecuyer moves to vote on Item A: Club Recognition: Future
Business Leaders of America- Phi Beta Lambda
Second: Senator Nunnally
Discussion:
Kayla: Hello I’m Kayla. I am acting as the president of this club and I am
looking to start a chapter of Future Business Leaders of America at NAU. I
have two people as of right now who are interested in the club. Our first
official meeting is this Monday. We will be expecting dues from our members
and we have two advisors, one from the FCB and one from Communication.
Senator Roos: what do you do?
Kayla: We like to focus on conferences like nationals, which is in Chicago. We
want to attend different business competitions. We reach out to
professionals in the business field and anything that is business orientated.
Vote: Unanimous, Item A: Club Recognition: Future Business Leaders of
America- Phi Beta Lambda has been approved
Item B- Club Recognition: First Jacks
Motion: Senator Roos moves to vote on Item B Club Recognition: First Jacks
Second: Senator Sowerwine
Discussion:
Bailey: Hello I am bailey. I would be president of First Jacks if it were to be
approved. So First Jacks is for first generation students, which makes up 40%
of the school population. First Jacks would focus on a 7-week workshop
series. Also we will be looking to have social events and advocate for the first
generation students. We want students to feel like NAU is their home and
hopefully help them stay in school.
Senator Mathew: Will non-first generation students not participate? Like is it
only for first generation?
Bailey: Any students that want to get involved anyone is allowed. If first
generation students have friends who want to support them we definitely
would be happy to have them.
Vote: Unanimous, Item B Club Recognition: First Jacks has been approved
Chair Dietlin: For all club and organizations you are welcome to stay but we
are going into officer reports; it is up to you if you would like to leave at this
time. Also congratulations, both clubs have been approved.
Executive Reports
a. President- Alexandria Buchta
- Good afternoon Senate and Staff: Sorry I could not be at todays senate
meeting due to a conflicting meeting. I want to inform you of what occurred
at the Faculty Senate meeting on Monday: The provost was in attendance at
the meeting. He covered his goals for the coming years at NAU. These goals
include making NAU a high valued organization by strategically allocating
recourses. There will be a change to the IT system at NAU, which may affect
jobs in the IT fields of colleges. This was an issue brought to the attention of
the Senate and hopefully more information will be provided in the coming
months regarding centralized IT efforts at NAU. There is a new change to the
syllabus template in order to make syllabi more streamlined and
understandable across the board. I am sure Amanda will also cover
information of the Syllabus changes that are currently being vetted across
the University. There is a new search committee being formed to find a ne
Vice Provost for CIE, hopefully the position will be filled in Spring 2016.There
was brief discussion about Higher Learning Commission Committee (HLC),
which will help with the reaccreditation of the University in 2017-2018. I will
be attending an HLC meeting tomorrow morning and keep you all posted on
what is happening in the reaccreditation process. The Presidents office wants
to have a new long term vision for the school by Spring 2016. Everyone has
probably seen vision boards around campus please stop and fill out the
board (with appropriate answers). If anyone has any questions for me on
other information covered at faculty senate feel free to stop by my office
hours.
b. Vice President of Student Affairs- Allison Kelley
- Thank you for helping work the tailgate. We handed out all the shirts. If
you haven’t picked up your shirt come get them and you can take some
for your family members. We need more people for family weekend
tailgate so keep a lookout for the signup sheet. ASNAU is going to have a
family section if you want to invite your family. We are going to have
lumberjack buttons for students and parents. I am going to send a
template out to all senators to send out to clubs for family weekend
tailgate packets. I reached out to inclusion and multicultural services to
have a tailgate section, kind of like a partnership. For diversity events if
you have any suggestions please tell me. I am setting up a diversity
committee and we will meet weekly or bi-weekly. I am going to send this
around; sign it if you want to be on the committee. I also emailed all the
clubs today that fall under that focus, like: safe zone, ASWI, d- MECCA and
LGBTQA resources to be a part of that tailgate section. I contacted DMECCA to setup safe zone training for all staff. If you want any other
topics other then the ones we have, please tell me. We are making safe
zone training mandatory; all you have to do is attend the workshops. If
we don’t have enough people who can make it we can setup one just for
ASNAU. Once you have attended 102 you will get a place card to put up
saying you are trained to be a safe zone.
C. Vice President of Academic Affairs- Amanda Dietlin
- You heard a little bit about the syllabus guideline change in Ali’s
report. Basically what is going to be happening is all classes will create
a web that will have all records of student’s syllabi in one location. It
will also include an outline of how the course fits into the bachelor
degrees on campus. This is going to streamline the progression of
course and see what courses need help. Look out for an email from me
if you are on my academic committee. There are a lot of senate bills
coming. Remember you have on week from the date that club gets you
the funding packet to write the bill and to get it into appropriations. I
received an email from the University of Colorado. They are trying to
create something like our NAU 100 programs and would like our help.
I sent the email on to the leads center and honors program to see if
they would like to help. I finished up the one on one meetings with
senators.
Senator Moore-Sharp: Does NAU 100 fall under the university college?
Chair Dietlin: yes
Senator Moore-Sharp: If I had questions on that do I contact the dean?
Chair Dietlin: Contact where they train the facilitators. The dean looks
over everything so she might not know the specifics of the program.
D. Vice President of Government Affairs – Vanessa Pomeroy
- We are getting ready for ABOR this coming week; we are in the process
of preparing for that. We are going to show the movie Hunting Ground at
Prochnow on October 10th. We are going to be setting up training for
hosting our It’s On Us campaign. We are following up with potential
interns and we have new SSA director; he is doing a great job. I met with
Ryan about your concerns and he has met up with the organization so
now anyone can walk with any shoes. They will be kicking people out
who are under the influence of drugs and/or alcohol, also anyone who is
not taking it seriously. Stefan (Senator Rosic) has reached out to
organizations that want to be a part of it. If you have anymore concerns, I
would like to be that liaison for you.
e. Chief of Staff- Lauren Stebbins
I heard back from Mid Way West; she prefers to text about things and she
will get us quotes tomorrow. AZ Bounce is getting around to giving us
quotes. We will be working on 3500 votes that we have already on the
genre selection and we were able to get the descriptions from Sun
Entertainment to put on there. I know Stefan (Senator Rosic) got back to
me about their college idea and if you guys have ideas on a “get to know
your dean” event, let me know. I worked on retyping homecoming packet
and it will be going out the 28th. Since you all have your polo’s, we will be
taking pictures before next senate.
Staff Reports
a. Student State Affairs- Heaven Pollock, john
-No report
b. Public Relations- Reed Emerson, Connor Wandersee, Korrin Snow
- No report
c. Special Events- Amy Edgerton, Taylor Wesner
Amy: Quick run down on carnival stuff: we have been playing phone tag
since the company people are busy individuals. AZ Bounce sent us a quote
and we are working on a quote from Mid Way West. We are seeing a lot of
the stuff we want to accomplish come forward and we will keep you
updated. We are a month away from the carnival. Concert voting opened
and we did tabling for it. Please vote and tell your friends to vote since we
want a good presentation of the student body and good use of money for
concert.
Taylor: I emailed all senators for all the colleges. We are definitely open to
hosting forms but we want to do more of a meet and greet thing. Get your
event suggestion into us as soon as possible. We will be also mailing you
guys next week.
d. Information Technologies Lauren: Chantz has redone our entire website. If you see anything that
still needs to be fixed please let me know and we can get it fixed. Minutes
and agendas should be on there as well.
e.
NSG- Kali Morris, Hali Wetzel
- NSG kickoff was Monday. Wrecking ball was fun and we had the same
turnout as last year, but those people who where super interested
came so that’s good. Our first meeting is next Wednesday at 5:30pm.
Senator Carr: You should reach out to reach out to the center for foreign
exchange students who might be interested.
Kali: Okay we will look into that. We are trying to make jacks fest a huge
thing and athletics said they would chip in to help us. For the
homecoming float we don’t have a truck, if you have one or friend we
would really appreciate it
Senator Carr: Would an SUV with trailer work?
Kali: If it hitches and can hold the weight
Committee Reports
A. Appropriations: Senator L’Ecuyer
- We had our second official meeting, we made goals on what we want
to accomplish and we talked about the budget. We didn’t think it was
good to split the budget in half for each semester. All 6 of us agreed to
not split it but we need three quarters of senate to vote before that is
approved.
Senator Moore-Sharp: who is going to keep tabs on the budget?
Chief of Staff: Front desk girls will.
Chair Dietlin: I created a budget sheet thing which I have already put the
Green Jack senate bill and it will be kept up to date.
Chief of Staff: Any questions?
B. Legislative: Senator Carr
- Great discussion on making a diversity chair that would go along with a
committee so we have a stronger support system. Maybe create a hired
position for ASNAU that would be beneficial in creating events. We are
researching other schools and trying to see what changes we could be
making to bylaws and the constitution.
Senator L’Ecuyer: We actually have something about that…
Senator Carr: Does anyone have any comments?
Senator Rosic: We are looking to create a higher up position of someone
who is updated and involved in those diversity organizations and would
like to work with theses organizations. Since NAU’s population is
diversifying more and more each year; we believe it is becoming
necessary.
Senator L’Ecuyer: Would it be in committee or ASNAU as a whole?
Chair Dietlin: We where talking about a higher up position.
Senator Carr: We talked about how we would be doing a chair under
Allison now but a hire for next year.
Senator Nunnally: We also talked about the chair person working with the
diversity council and reporting back to us.
Senator Sowerwine: How does this position differ from Allison?
Senator Carr: We though the position its self is really important and
having one person in charge of just that would allow more focus on the
big picture. The chair would be talking to groups and be doing ground
work.
Chair Dietlin: These are goals; just a discussion. If you have comments or
concerns talk to Senator Carr or I; we don’t have anything in writing.
Senator Reports
College of Arts and Letters
a. Abbey Matthew- Last Friday we meet with the dean of our
college and we came up with maybe a small event like donuts
with the dean. The professors/dean would sit in the lobby of
the building and they get to meet them. I also met a few people
in my class that want to bring back old clubs within the college.
b. Stefan Rosic- I talked to Lauren and she thought of having it in
an open space. We want to invite the professors and the
students to get to know the dean. We will get back to you with
more information. I went to prism and first generation meeting
and they are happy to work with ASNAU this year.
College of Social and Behavioral Sciences
a. Brooke Graham- Not present
b. Gabriella Nunnally- Drake (Senator Ridge) and I talked to our
dean and 0ctober 3rd is when she is available to meet with us. I
also got my first funding request.
c. Drake Ridge- Working on a time to meet with dean. Wrote a
bill for the fishing club and met with racquetball team. I am
meeting with club sports coordinator soon.
College of Health and Human Services
a. Alex Roos- Got in contact with our dean but she is gone till
January. We are looking into who is over seeing her position
and doing research with that.
b. Ashley Beghtol- What Alex (Senator Roos) said figuring that
out and I haven’t received any bills yet.
College of Education
a. Alyssa Anderson- One of our facility members explained what
they want and except from us. We told them about NSG and
they seemed into that.
b. Kyle Davis- Met with the dean.
College of Business
a. Amanda Copeland- Found time to meet with dean and write 2
bills
b. Lauren L’Ecuyer- Same thing
College of Engineering, Forestry, and Natural Sciences
a. Madi Sowerwine- So still no bills but got in contact with dean
and we what we can do
b. Stella Carr- What Madi (Senator Sowerwine) said with our
dean. Ellen who is in charge of sustainability wanted to
propose a new position/person in ASNAU like a chair or
committee that focuses on making ASNAU more eco-friendly. If
anyone has any idea of what role that would fit under or in, we
can get started with that this year or next. Also green office is a
form you fill out and it tells you what level of green your office
is. I think it would be awesome for ASNAU to do and maybe get
level 1. They have people at the tailgates helping people recycle
and they would like our help to increase the impact of that.
The Hallowgreen game is on Halloween were they will be
focusing on making our game greener. We will be having a
meeting before that to see how they would like us to help. They
want us to update you on the solar panels; the committee is
going to be picking the best deal soon. Trying to get president
Chang at sustainable events and make an announcement on
that.
University College
a. Marc Moore-Sharp- Got an email to reschedule the meeting next
week with my dean. Also I got a random email for funding
packet and I want to add some changes to the NAU 100 course
to better help our freshman. Want to suggest that the NAU
reading book for the year (the one they give to freshman) be
from one of my favorite books; it’s about how to influence
people.
Advisor Reports (Cindy Anderson and Kristine Heflin)
Cindy Anderson— I heard back from the provost office and she said she had
contacted the committee but she knows they are looking; hopefully we have
an idea before next meeting. I have excuses for ABOR, reminder as ASNAU
keep interest in the tri-board; Vanessa and I will make inquires. I also looked
on my phone and the inter dean for SBS is Debora Thomas.
Senator Roos: that’s what I thought
Cindy: I will be with Ali (President Buchta) for the higher learning
commission and this is how the university is able to give your degrees
through reaccreditation with them, which is for 2017. Was it Woody Allen
that said that some percentage of life is just showing up; show up for work
hours even at CHQ. I would have to hate to start card swiping, if there is
problem with hours. There have been people coming to ASNAU because CHQ
was not open
Kristine Heflin— I want to say that it was a really nice tailgate. Everyone was
well behaved. People asked me good question about how to know who are
and aren’t 21. I helped set up concert voting this week, there are some people
that can’t vote because of technical problems, if you know anyone send them
my way. Remember every NAU student who is in flagstaff can vote. I am
transitioning out of NSG. Last thing I want to say about the conversation you
have about diversity is important but you guys have talking about new
events when we maybe should work on the events we have.
Discussion Items
Chair Dietlin: The golden pinecone goes to the one person who showed up and let us
use her car for tailgate. Kali took all the shirts from the office over to the sky dome
along with anything else we had. So that’s why Kali is getting the golden pinecone.
Announcements
Chair Dietlin: About tailgate, Allison didn’t say it but we had the the lowest MIC’s
ever. Only 1 person!
VPSA: 1 MIC, I think that is because I scared everyone, but hey it worked
Chair Dietlin: One person and that was only because the group they were near told
on them because they didn’t want to get in trouble too.
Sara: Here is your verbal reminder that payroll is due next week is to your executive
member next Wednesday.
Senator L’Ecuyer: Is it due from last Wednesday through Friday?
Sara: Its due for this week and next week. Everyone is on the honor system it makes
everyone’s life easier if you remember. We are able to help you if you have any
problems.
Chief of Staff: Last weeks payroll will be paid tonight at midnight
Senator Carr: How do we put in our committee hours?
Chair Dietlin: talk to me after
President Buchta: If you could please email me on how NAU has helped you be
engaged on campus. It is for next week with the regents.
Senator Mathew: For our professors?
Chief of Staff: Like NAU as a whole.
VPSA: Can the people for diversity committee meet in my office after?
Important Dates
Adjournment
Motion: Senator Moore-Sharp moves to adjourn meeting at 5:02pm
Second: Senator Ridge
Vote: Unanimous, meeting has been adjourned at 5:02pm