The California Community Colleges
Distance Education
Captioning and Transcription Grant
DECT
A Brief Overview
And Guide to Getting Funded
Kathy Furlan, PeopleSupport Rapidtext
1-800-234-0304 ext 47124 kfurlan@peoplesupport.com
Presenters…
Kathy Furlan, PeopleSupport Rapidtext
Rapidtext’s DECT Specialist
Vendor for DECT/CCC Live Caption since 2003
Pre-approved DECT Vendor - All services
Rapidtext has over 20 years’ experience
Realtime Captioning ~ Video Captioning ~ Transcription
James Glapa-Grossklag
DECT Grant Administrator
Dean, Educational Technology, Learning Resources,
and Distance Learning.
College of the Canyons
Today’s Presentation
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Brief overview and update of the DECT Grant
Update on the current status of the Grant
The process for getting DECT funding
The application process
Q&A and Feedback
Brief overview of DECT
Began as CCC Live Caption in 2003
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Services expanded under new DECT
Purpose: The Grant pays for
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Realtime captioning of Live classes
Captioning of any video content
Transcription of lectures, Podcasts, etc.
Who is Eligible?
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California Community Colleges
Distance Education and Online Programs
Current Status
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DECT is fully operational
Many colleges’ projects already funded
Plenty of money still available
Now accepting applications for
Spring, Summer and Fall 2010
How can you participate?
How to get funding for your campus…
1.
Identify needs on your campus
2.
3.
4.
5.
Select a vendor and request a quote
Complete and submit your application
Receive approval from DECT.
Send your order as usual to your vendor.
Pre-approved Vendors will invoice DECT directly
Pay other vendors directly and get reimbursed from DECT
Tips from Kathy…
Apply as often as needed.
No set limit on how much you can request.
Completing your Application
The paperwork is simple.
Let’s take a look at the forms…
Simple 2-page Application:
Application - Sections 1 & 2
Ideally the Primary and Secondary contacts will be from
different departments (DSPS & Distance Ed for example).
(These contacts will also sign Page 2)
Application – Section 3
Term/Semester/Year = When the class will occur
Apportionment Eligible? Distance Ed Per Title V
Credit/no credit classes qualify.
Hybrid classes qualify if 51% is distance or
online.
Inservices, meetings and non-credited community education classes do not qualify.
What if you’re applying for several courses? Use page 3.
This section is duplicated on page 3 for each additional Course. Let’s take a look…
Additional Project Courses
Page 3:
Reproduce as needed
List each additional
course for which
you are requesting
funds.
Application – Section 3
Tips from Kathy:
1. “Total minutes to be captioned” can mean:
Minutes of video to be captioned
Minutes of content to be transcribed
Hours of Realtime Captioning (enter as hours)
2. You’ll be getting a quote from your vendor.
Be sure this total matches your vendor’s quote.
Application – Sections 4 & 5
Request a quote from your vendor to complete Sections 4 & 5.
~ Send your vendor the specs of your project:
Video Captioning: Video titles and runtimes
Realtime Captioning: Schedule of classes
~ Your vendor will send you a quote
~ Use information from the quote to complete Section 4.
Caption Application - Page 2
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The top of Page 2 is
a brief, concise
contract.
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The bottom of Page 2
is the signature
section.
Signatures
District Board-authorized Approver:
A person who is authorized to sign contracts for your campus
Primary and Secondary Contacts: Same as you listed on Page 1
How to submit your application
Fax or email the form as directed on Page 2.
Request for Reimbursement/Payment
Tip from Kathy…
Eventually DECT will need
this form to process
payments.
Save time!
Submit this form with your
application. It’s EASY…
1. Same District Information
2. Leave the Payment
Information blank.
3. Same 3 signatures as the
Application
 That’s it - Done!
That’s it! Your application is complete!
Fax or email to DECT for Approval
 Application
 Reimbursement/Payment Form*
 Quote from Vendor
DECT usually approves within a week
Once approved, contact your vendor to process
your captioning or transcription order.
Your Pre-approved vendor will invoice the Grant
directly.
So that’s the application process
Consider your Distance/Online Classes…
Are your instructors’ videos captioned?
Do they post lectures/podcasts without Transcripts?
Do live classes have realtime captioning?
~ The Need is there.
~ The Funding is in place.
~ The Opportunity is NOW.
…And as you’ve seen here, the process is DO-able!
Q & A and Feedback
Your turn!
For more information contact:
Kathy Furlan
PeopleSupport Rapidtext, Inc.
Your DECT/CCC Live Caption Vendor since 2003
1-800-234-0304 ext. 47124
kfurlan@peoplesupport.com
End of Term Report
Tips from Kathy…
At the end of the semester, DECT will request this report.
The following is all you need for each course. Simple!
(The information can be obtained from Academic Records or the instructor)