Administrative Services Staff Meeting
El Camino College Compton Community Educational Center
February 20, 2007
PRESENT:
_x_ Myeshia Armstrong
___ Rocky Bonura
___ Ora Bryant
___ Cheryl Cormier
_x_ Mike D’Amico
_x_ Janice Ely
_x_ Bob Gann
___ Doris Givens
_x_ Bruce Hoerning
_x_ Reuben James
_x_ Mike Johnson
___ Donna Manno
___ Jeff Marsee
___ Andy Nasatir
___ Arnel Pascua
_x_ Allene Quarles
___ Rachelle Sasser
___ Marcy Wade
___ John Wagstaff
___ Satish Warrier
Chair: Reuben James chaired the meeting. There was no formal agenda for this meeting.
Minutes: The minutes of February 13, 2007, were approved with the following changes:
 Page 1 – Compton Facilities – Change heading to “El Camino Facilities.”
 Page 2 – TO DO – item #13: delete “before the Winter session.”
TO DO:
1.
In 2 weeks (2/27) each manager will report on what has been flowcharted in his/her area and provide
a calendar of expectations as to when remaining items would be done. This is a joint project
between ECC and Compton. (2/13/07)
 Allene suggested everyone should have something prepared for February 27th.
2.
Start developing indicators. 2/13/07)
 Reuben wanted to know if examples were given at last week’s meeting.
 Bob stated that the Association of Fiscal Plant Administrators publishes a book of performance
indicators for the Facilities areas.
 Allene stated that you should have something prepared on the 27th and if not be able to explain
why not.
3.
Develop a process to self evaluate whether each area is operating in the upper 90%tile. (2/13/07)
4.
Arvid will return at the 2/27 meeting. (2/13/07)
5.
Bob will notify Jeff when the Assistant Director Selection Committee has made its selection of
candidates. (2/13/07)
 The process has begun and they should be interviewing a week from this upcoming Friday.
6.
Managers will E-mail John today re: the number of computers needed in each area. He will bring
this request to the PBC. (2/13/07)
7.
Jeff and Bob will discuss the BRJ issue with Doris. Bob will outline the issues. (2/13/07) - Pending
8.
Allene will research why Guiding Principle #1 hasn’t been reviewed at Compton. (2/13/07) Pending
9.
Janice and Myeshia will come up with a plan to take control of Compton payroll away from the
temporary employee. (2/13/07) – Pending
 Allene stated the payroll positions will be flown next Tuesday to hire permanent staff. The
positions will be advertised for 30 working days.
10. The minutes of the Emergency Preparedness Committee are to be posted. (Rocky) (2/13/07)
11. Bob is preparing building floor plans for energy consumption management, and this will be posted
on the portal.
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Ongoing Projects:
1.
Bob and Bruce will work with Doris to put together a thorough inventory of work that needs to be
done at Compton, strategies to do the repair/replacement and cost estimates. Mike noted that a new
home is needed for the Police Department. The project deadline is 30 days from now. (2/13/07)
 Mike stated that the subject regarding a new Police Department for the Center was brought up do
to Space Inventory.
2.
Emergency Preparedness Plan
 The Center does not have a place to call an Emergency Operations Center (EOC)
 Bob stated that a draft of a plan will be done in 30 days and details will extend up to a year.
3.
Program review survey (Donna) (10/17/06) – Skip.
4.
The Compton signs have been taken down, and the vendor is starting to put up the new signs.
(Arnel) (2/13/07) – In process
5.
Policies and Procedures: Although ECC pays a membership fee, currently only Kathy Oswald can
get into the CCLC Website. This needs to be investigated. (2/13/07). Jeff Marsee and Thomas
Henry will review El Camino College and Compton Community College District Policies and
Procedures to confirm compliance for accreditation. - Skip
6.
The issue regarding transferring the transcript printing from the Protocol system to Datatel remains
due to the excessive cost estimates from Datatel. Arnel will include this in Compton’s budget
development. (2/13/07) - Skip
7.
The disintegration of media services at ECC (due to retirements with no replacements) continues to
present problems. The recent 90 Day Review media problems are a case in point. Although Howard
Storey is responsible for this area, John will do a position paper on this issue and address it in the
Technology Plan also. (2/13/07) - Skip
Committee Reports/Division Issues:
 Bruce Hoerning: Continuing to track the projects, central plants and construction.
 Myeshia Armstrong: The Budget will be presented some time this week. She did not have a
specific date.
 Michael Johnson
 Managed to get budget money for parking machines. Parking Technology Incorporated has
agreed to take on the management end as well.
 They were chosen because they offered to get the machines and offered the deal to create and
process tickets, and collect the fines.
 Mike D’Amico stated he wanted to make sure he was getting the best deal, so the company
would not take advantage of the cost. He also stated that the Phoenix Group was handling
the parking management. Mike D’Amico also stated that the company should be able to fix
the machines in a timely manner.
 A company has been selected to create the new signs for the campus, and they should be in
place within the month.
 Reuben James
 Reuben is to meet with Myeshia and Janice to discuss holding a Budget Advisory Committee
meeting next week.
 The fiscal part of Title V had to be transferred over to El Camino due to the Accreditation
issue at the Center. Dr. Marsee, Cheryl Cormier, and I will handle the final sign-off.
 We received approval from Dr. Givens to hire an Administrative Assistant for M & O.
Allene stated that the individual will begin work the day after the Board meeting.
 Approval was also given to bring back three individuals from the M&O lay-off list, due to
short staffing.
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 Reuben stated that a position for a part-time bus driver will be opened on an as needed basis,
as the current individual’s contract will end on March 14, 2007.
 Four individuals from the MTA have applied for the position.
 Reuben stated that Dr. Givens wanted Campus Police to have access to keys in case of an
emergency.
Janice Ely
 We put the preliminary budget out and now we will begin work on the tentative budget.
 The Interim Director of Accounting will start next week instead of this week.
 She will move to the office down the hall and the new person will be located in the back
where she used to sit.
Mike D’Amico: Stated that there were openings in his area.
Allene Quarles
 The committee met last week with two consultants; they want to make a decision so it will go
to the Board next Tuesday. They would like to start the process in March.
 Classified negotiations last Friday went well. Full contract negotiations for the classified staff
are ongoing.
 Allene will follow-up with Dr. Givens on why Guiding Principle #1 has not been brought up in
the Cabinet meeting.
Meeting adjourned at 9:10 a.m.
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