EL CAMINO COLLEGE
Auxiliary Services Board
Meeting Minutes
Wednesday, March 11, 2009 – 1:00 p.m.
Alondra Room
I.
Call to Order
The meeting was called to order at 1:10 p.m.
Members & Alternates Present: D. Goldberg, Connie Fitzsimons, Josie Cheung,
Bill Mulrooney, Katie Gleason, Miriam Ifill, Carolee Vakil-Jessop, H. Tyler
Not present: Janice Ely, Jo Ann Higdon, & Clarissa Jones
Support staff: Carolee Vakil-Jessop, Miriam Ifill
II.
Approval of 2/25/09 Minutes
One correction made to the minutes under item IV. Budget Requests, sub-item A.
Forensics: “The Debate team is requesting ASB approve $4000.00 from the Special
Request fund to assist the team to participate in the National Championships.”
III.
General Review 08-09 Budget
Miriam’s print out of the budget has most of the income based on actual as most
events generating income have taken place. The Union has hired a new ad
manager and expects to be making large deposits in the next month or so from their
fall ads. The Bookstore expects to have the second allotment of funding soon after
the add period. The Bookstore will be moving to the East Lounge while construction
on the cafeteria complex is underway. Some committee members expressed
concern about a loss of sales revenue during this period and possible shortages to
the ASB.
A committee member suggested speaking with Jo Ann Higdon regarding the
renegotiation of the Roadium contract and possibly increasing the allotment to ASB.
The committee would like to invite Jo Ann Higdon to the next meeting to discuss
projections for the 2009-2010 ASB budget. If the Bookstore income comes up short
this could be detrimental to the overall ASB budget. Also, questions still linger about
Stadium and Gym operation and training room. The committee hopes Jo Ann
Higdon will take ASB concerns to the cabinet after the next meeting to discuss these
issues.
The income is on track and Miriam expects ASB sticker sales will reach
expectations. There aren’t any indications that there will be any dramatic shortfalls
however the musical and union ad income are still up in the air. There is still a
projected net income of $7625 so small shortfalls will be ok. Also, the reserve is
healthy if anything major occurs.
A lengthy discussion about athletics funding occurred. The committee will bring
concerns to next meeting with Jo Ann Higdon.
2009 03 11 ASB Minutes
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Notetaker: Carolee Vakil-Jessop
The committee discussed the need to ensure that the debate team and chorale build
into their budget the extra funds needed that they request from Special Request
account each year. The committee feels Special Request funds should be for
unplanned opportunities or expenses that come up and should not continue to fund
ongoing activities of programs.
Carolee reviewed budget spreadsheets she created for division managers. She
indicated that the committee can establish overall division budgets and then the
division managers can determine the specific amount to be given to each program.
They resubmit the spreadsheets with their numbers and once the committee
approves the allocations, Miriam can enter their budget for next year.
Harold thanked Miriam and Carolee for their work on the budget issues.
IV.
Requests for Funding
The committee reviewed a request for $1225.00 for ASB promotion to hire a student
worker for 10 hours/week through the remainder of the semester to assist with ASB
advertisement and promotion. Katie Gleason moved and Josie Cheung seconded to
fund this request. Motion approved
The committee reviewed a request from ASO for assistance in expenses related to
holding the Presidential Scholar & Academic Awards ceremony in the Marsee
Auditorium. The amount requested is $2000. The committee discussed asking the
President if his allotment ($1500), could be used to assist with the extra costs
related to holding this event in the Marsee Auditorium. This seems reasonable as
the Presidential Scholars are also honored at this event. Katie Gleason moved and
Connie Fitzsimons seconded requesting from the President to use his allotment
($1500) to fund this request. Motion approved. Harold will talk to the president
regarding this request.
V.
Next meeting: March 25, 2009 at 1:00 p.m. in the Alondra Room.
Meeting ended at 2:30 p.m.
2009 03 11 ASB Minutes
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Notetaker: Carolee Vakil-Jessop