Division Council Meeting Minutes
Wednesday, February 25, 2009
9:30 a.m. – 10:30 a.m.
SCA Council
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The VP of SCA asked for feedback from the full time counselors regarding the
Institutional Code of Ethics. All counselors received a copy. The deadline for
feedback is February 27th.
The Accreditation Report was discussed and for the first time ECC was placed
on warning. The school is responding accordingly.
Diablo Valley College has gone through a process called “Show Cause” which is
the step before accreditation is revoked. The accreditation process consists of
the following sequence: warning, probation, and show cause.
On March 9th and 10th, in the Alondra room, there will be a preview of the new
MyECC on the portal.
Transfer Center
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March 10th is the University Fair. There are approximately 42 schools
participating.
The theme for March is “Transferring in the Arts.” The art, dance, music, and
theater panels are participating.
The art panel consists of 9 schools such as the Art Institute, School of the Art
Institute of Chicago, Savannah, Art Institute Cal Arts, and Art Center.
In addition to the University tours, there will be tours to all the art schools in
March.
Day with Dominguez is on March 19th in collaboration with the Green Fair.
The Northern California University Tour will take place during the week of spring
break, April 13th through April 17th. Applications must be submitted to attend and
are now available. Priority will go to students that are planning to transfer in fall
2010. The next priority will go to students that are transferring in fall 2009 who
would like to tour the campuses in order to make a final decision. The schools
being toured are UC Merced, UC Santa Cruz, UC Berkeley, and UC Davis. Two
buses will be used to transport the students. Support programs have been invited
to attend such as Project Success, Puente, and First Year Experience.
The Evening Fair is April 21, 2009
The Black College Fair is April 23, 2009
UCLA Day is in May 2009.
The TAP certifications are in the process of being reviewed.
Special Resource Center
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The program review is in the process of being finalized.
Division Council Meeting Minutes
Wednesday, February 25, 2009
Student Enhancement Workshop
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In the process of mailing out probation letters to students who are on
probationary status. G.C. requested more student workers to assist with the
mailing. She reminded the counselors to thoroughly review student transcripts
and to address if the student is on academic or progress probation.
The Retention Committee suggested the development of a small subcommittee
to work closely with admissions and IT to develop a hold process for students on
level II probationary status. The committee is working on developing the
deadlines to determine if the hold will take place during summer and fall
registration.
The Early Alert Packets have been revised. After Dr. Smith reviews the packets it
will be sent to the copy center. Copies will be placed in the mailboxes and in all
the divisions on campus.
Matriculation
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The Matriculation Orientation and Student Enhancement Workshops are
currently being scheduled. Schedules have been created for the entire semester
for both workshops.
Revisions are being made to the student planners that will be distributed on New
Student Welcome Day. If there are any important dates that need to be included,
please let G.C. know.
The Online Orientation quiz is being revised. The questions have been approved.
The Matriculation Advisory Committee has been reestablished and will meet in
March.
The first New Student Welcome Day meeting will be on March 11 th in the Alondra
room at 12:00 p.m.
SSTARS
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SSTARS celebrated its 3rd annual fundraising breakfast.
203 tickets were sold.
Approximately $10,000 was raised and donor monies are currently being
accepted.
CSU Long Beach and CSU Dominguez Hills Universities participated at the
bronze level for $500.00 per university.
Over $1,000 dollars were sold in opportunity drawing tickets. A possible increase
in sales might be the switch in prizes from an iPhone to the iPod Touch which is
more universal. This year’s raffle winners did not need to be present in order to
win.
The committee will reconsider if winners need to be present for next year. There
was a $300.00 increase in sales compared to last year since tickets were opened
up to the entire campus.
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Division Council Meeting Minutes
Wednesday, February 25, 2009
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The next SSTARS committee meeting will be on Wednesday, March 11th at 9:30
a.m. and the agenda will include ticket sales, prize winner rules, and scholarships
for SSTARS students.
SSTARS was excited this year by having 5 out 6 advisory board members
present at the event.
Due to budget cuts, one advisory board member was not able to attend. The
advisory board members were asked to sell 5 tickets at their place of business.
Project Success
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A SI coach has been assigned for the Psychology 10 course but the position is
currently not filled. They are in the process of reviewing referred applicants for
the position.
On February 20th there was a field trip to the California African American
Museum to view an exhibit called “Dream Realized.”
The 2nd Annual African American Male Summit is on March 26-27th at the Long
Beach Marriot. Project Success, EOPS, and Compton Center are collaborating
to attend this conference.
Eckko Blake-Duke is the new intern that will be assisting with the program for the
spring semester.
There is a 94% retention rate as of the fall and spring semesters. Three students
are no longer in the program.
The Awards Dinner is scheduled for Friday, May 15th in the East Dining room.
Emails will be sent for the purchasing of opportunity drawing tickets. The first
prize is a trip to Hawaii. Students will be coming around asking for donations
towards the tickets. One ticket is a $5.00 donation. A book of 5 tickets would be a
$20 donation.
On Friday, March 27th, B.M. and E.M. will be going out to San Bernardino Valley
College to a regional symposium. The two will be presenting to potential pilot
schools that will be starting UMOJA type programs in the fall. Project Success is
the main model for UMOJA. Project Success students in their 1 st and 2nd year will
be presenting. They will discuss the importance of being connected and how they
benefited from a community type of program like Project Success. Students will
be presenting also from San Bernardino Valley College and at least one other
community college. From the past years, students presented at basic skills
presentations at Academic Senate about Project Success and the UMOJA
program. Project Success students do an outstanding job at speaking. E.M. is
always being congratulated and commended on how the students from ECC are
great at public speaking.
Intents to graduate were submitted and12 students will be graduating this
summer.
The Fast Track Program is a subcomponent of Project Success for the highly
motivated students who want to finish school in a year or two.
Two students are attending the Black College Tour this summer. There names
are Garcel Zardes and Sasha Miller. Sasha is a student worker for Project
Success.
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Division Council Meeting Minutes
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EOPS
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For the month of February, students are coming to the office to prepare their 6
semester plans.
For the fall, 780 book vouchers were issued. For the spring 623 were issued.
For the month of March, progress reports are being issued to the students and
they will come in the office to pick up them up.
The Probation Forum will take place on March 20th and it is currently in the
finalizing stages.
Each spring semester a Lisa Whitehead scholarship is awarded and students will
be submitting applications in April.
The Twilight Ball is usually held in April but this semester the committee made a
decision due to the economy that they will not have the Twilight Ball. An
alternative suggestion is to have a low key level fundraiser or dance in April. The
mechanics of this are currently being worked out.
The Recognition Banquet is on May 29th. Graduates and students with a 3.0 or
above grade point average are recognized. Grants will be given to students that
obtained a 3.0 or 4.0 grade point average.
Applications are no longer being accepted for the spring semester.
Survival Kits will be issued to students who are maintaining their units since initial
registration.
Career Center
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The monthly meetings with the student workers are being continued. The
purposes of these meetings are communication. This gives the students an
opportunity to voice their concerns, issues, and problems. It is also a way to
continue providing training for the student workers.
Friday, February 28th there will be a tour to the Santa Ana Police Department
which will be the first visit. The officer that is conducting the tour agreed to have
two very important officers from the CSI department and firearms.
This month’s theme is “Transferring in the Arts.”
On Friday, March 27th a KTLA tour is scheduled for students that are interested
in a career in broadcasting or journalism. There are spaces currently available.
Careers in the art major will be on Monday, March 30th
Careers in the dance major will be on Tuesday, March 31st.
Social Services and Humanities divisions will be highlighted in the month of April.
The majors’ fair and career expo will be on Wednesday, April 22 nd.
An elementary school in Torrance and the Daily Breeze will be visited. The dates
have not been determined.
There will be two or three workshops on careers in the education major.
The director of AADAP will be conducting a workshop about the social services
field.
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The month of May is highlighting the Mathematics and Natural Sciences
departments. Workshops and tours are included.
Adult Re-Entry
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There are currently 41 active students. Applications are currently being accepted.
Fund 15 money was used to purchase 75 supply kits that are currently available
in the bookstore.
A math tutor, English tutor, and peer advisor were hired for the program.
Y.D. will be presenting at the Adult Re-Entry monthly workshops in the student
services center on the 2nd floor in the classroom across from the ladies room.
The workshop themes are True Colors, Time Management, and Goal Setting. Dr.
Smith requested that these dates be put onto the central division calendar of
events.
On Tuesday, February 24th, 11 students attended the orientation. A main concern
for the students was the lack of Academic Strategies evening courses being
offered.
The persistence retention report will be completed and turned in no later than
5:00 p.m. on February 26th.
Athletic Program
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A new pilot program started this year through the Learning Resource Center
called the Triple “A” Program (Athletic Academic Achievement Program). Any
student athlete with a 2.5 grade point average or below excluding physical
education courses, will be required to put in 4 hours in the Learning Resource
Center. Two hours will test their skills of basic English and Math. Two hours per
week are required on the new Century program in the Learning Resource Center.
Students must sign in with their ID card and they will give a print out to their
coach every week. According to football coaches, if the student doesn’t show up
to tutoring then they can not practice.
A three hour orientation was held last Friday and up to 50 student athletes
participated. They were also tested.
C.J. really appreciates the learning resource center for working with them. She
also congratulated SSTARS for raising $10,000 at the SSTARS breakfast which
she thinks is the most money ever raised for the program.
A celebrity football player’s son is on campus. The student’s name is Matt Sims.
Matt is going to play quarterback for ECC and is transferring from Louisville. His
dad is Darryl Sims. Darryl Sims played 14 years with the New York Giants and
won 2 Super Bowls as MVP. He is now an analyst for CBS NFL. His son is a
really cool kid. He invited 20 guys to the beach this weekend which is already
showing his leadership skills.
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Division Council Meeting Minutes
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Appointment Center
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March 2nd through April 2nd the nursing counselors have asked for students
applying to the nursing program to have priority in getting a counseling
appointment.
Monday - Wednesday nights, students who are applying to the nursing
program have priority to make appointments with nursing counselors and if
there are any appointments available they will be opened up for everyone.
The appointments continue to be booked very quickly. Appointments are
opened every Monday morning and by midday or early afternoon they are all
booked for the next week.
Students need to come early or call at 10:00 a.m. The phones get really busy.
At least two students are answering the phones so please let students know
they just have to keep trying to get through.
Puente Project
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Phase II has started. 19 out of the 32 students in the fall semester were able
to continue on with English 1A which is a 65% retention rate. N.F. course is
doing well. She has 29 students which is a 90% retention rate.
Preparing for recruitment in early April.
The first fieldtrip of spring semester is scheduled for March 6th in collaboration
with the Transfer Center for University of California Riverside Community
College Day.
About 12 students are interested in attending the Northern California Trip.
The Awards Recognition Dinner is scheduled for Thursday, June 4 th in the
East Student Activities Center.
The state Puente money was awarded. Textbooks were purchased for the
students for the Human Development 5 course. The most expenses books
were for the English 1A course. Nancy was also available to purchase the
Human Development 8 textbooks for next semester. Nancy would like to
recycle the books and keep them in her office.
Dean Update
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There was a Puente Coordinator meeting.
Dr. Smith requested to review the retention data.
Dr. Smith wants to meet with Puente, Project Success, and Adult Re-entry
individually to brainstorm on the future of all the programs.
Dr. Smith wants to know what the strategic plan will be for Puente, Project
Success, and Adult Re-Entry by brainstorming with the team leaders and the
advisory if needed. The goal is to find out if the needs are being met, are we
seeing enough students, how’s the retention persistence rate, is it consistent
with the services that we are expected by the district to provide, and hoping
that all the data that we are submitting is going to be part of the ECC Plan
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Division Council Meeting Minutes
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Builder. This is information that you have already worked on in terms of your
goals and your objectives.
All updates for ECC Plan Builder have been turned in and are due to the Vice
Presidents this Friday.
All of our inputting will be completed this Friday.
As a result of being placed on warning, it was requested to put our program
review into our ECC Planner. The division has input their program review.
The next step is having everyone in the individual programs to update their
status in those areas.
Dr. Fallo mentioned his concern since most of the previous goals and
objectives were monetary. Dr. Smith made notations on a few reports to
change goals of the programs to be similar to increasing the number of
educational plans that are produced, to increase retention or persistence rate,
and to talk more about what the needs for the program outside of monetary.
Part of this is connected to the accreditation because the committee wants to
make sure that we are planning appropriately.
The final report is due this Friday. It will be given to the Vice President which
will take it back to all the managers to review. Everyone’s request will be
prioritized, the Vice Presidents will take the prioritization, reprioritize and give
to PBC. The Planning Budgeting Committee will look at the prioritization and
process. It will then be given to cabinet for final approval.
It is critical to complete the new goals for the upcoming year because the old
plan will roll over into 09-10 and everything that’s been completed will be
deleted. The new goals and objectives will then be inputted. When updating,
remember that we do not want to roll over old data from fall 2007 or spring
2008.
Money for a retention counselor has been utilized by B.F. She is following up
with students that participated in the New Student Welcome Day Orientation.
Theses students will receive follow up letters to find out how they are doing
and to make sure that all their educational plans were completed. Last year,
Irene Graff did a research study showing the number of students that
participated in orientation compared to those who didn’t at ECC. The
persistence rate was 10% higher and we contribute that to all the effort that
was done in terms of follow up, connecting with those students, and making
sure that they had the resources they need in order to persist to the next
semester. We want to make sure the same thing happens this year.
The Landing Committee was reinstated to put organization back into the
storage area. Everyone had to reorganize their boxes, shred old material to
create more space, and to make sure that everyone who has storage area is
safe. This is the only way we can keep our files organized. Files need to be
maintained for auditing purposes at least 5 to 7 years. All of our student
records are maintained up there.
Dr. Smith reiterated that all data needs to be completed and updated because
the deadline is this Friday. Data needs to be received immediately today.
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The next topic of discussion is primarily for certificated faculty. HR has
requested a review of our reassigned time. She wants an evaluation of
reassigned time of how it is utilized for faculty.
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