DOCUMENT INFORMATION AND INSTRUCTIONS
Form: Training Contract: Low Risk, <$15k
Use: Optional form for Low Risk, Customized Contract Training under $15,000. May be used when the performance
and financial risk is minimal, and when there is no hazard to life, limb, or equipment, or other legal, liability, or
operational issues that may require additional language.
1. Complete the attached form by editing, deleting, and replacing the highlighted information, as necessary. The
highlighted language is for example purposes only; to the extent you elect to use the existing highlighted language be
sure additional information is completed as necessary (for example, in paragraph II, replacing the words “Customer’s
billing address” with the actual mailing address to which invoices are to be sent).
2. Submit the draft to your campus Director of Administrative Services for approval.
The following information should be used when completing the contract form.
All dollar values should be spelled out. For example: Five Thousand Five Hundred Fifty-Five and 50/100 Dollars ($5,555.50) or
Five Thousand Five Hundred Fifty-Five Dollars ($5,555.00).
Header. Use the legal name of the other party. If the customer is registered in Florida their legal name can be verified at
http://www.sunbiz.org/. Use the exact registered name. If the customer is not registered in Florida please call the Office of General
Counsel at 904-632-3232.
Paragraph I. Modify this as required. This requires a clearly written and well-defined description of service; it should answer
who, what, when, and how. Minimally, include each party’s duties and responsibilities, scheduling information, location, and
clear and specific pricing. Other information should be added as required to clearly describe the obligations and expectations of
the parties, and to clarify any operational processes that will be used to implement the contract. Examples of additional
information that is sometimes included are instructor information and qualifications, student prerequisites, special equipment
requirements, and contact information for programmatic purposes. If necessary, clarify whether the student or the customer will
pay the $15 College registration fee.
Paragraph II. Modify this as required, but financial arrangements must be clear and specific. Payment in advance is preferred
but not required; however, the payment procedure should minimize outstanding accounts receivable. Unless otherwise
preapproved by the College’s Bursar (632-3253), the latest a payment can be received is thirty days after the invoice date, such
invoices to be sent by Accounts Receivable as soon as practicable on or after the first day of class.
Paragraph III. You may insert a start date and a termination date; if no date is specified, the contract will start when the contract
is signed by both parties end when each party completely performs their contracted obligations. Include the title of the person
receiving the notices.
Type in the appropriate information for the signatories including the company’s name and Federal ID# , the name of the person
who will be signing, and the title of the person who will be signing.
OGC Training Contract <$15K 01052011
Contract for Training or Educational Services Between
Legal Name of Client (“Client”)
And
Florida State College at Jacksonville (“College”)
I.
Description of Services. College agrees to provide instruction for Name of Course(s) to Client’s employees or other
students as may be scheduled by Client.
A. College shall Describe what College is going to provide in terms of course expecttions, materials, location,etc..
B. Client shall Describe what Client is going to provide in terms of materials, number of students, location, etc..
II.
Payment. Client shall pay College the sum of Dollar Amount in words Dollars ($ Dollar Amount numerically.00)
College shall submit invoices no later than thirty (30) days after commencement of a class to Customer’s billing address. Client
shall pay invoices submitted by College within thirty (30) days of the invoice date. Payment shall be made by check to Florida
State College at Jacksonville, Finance Department, Attention: Accounts Receivable, 501 West State Street, Jacksonville, Florida
32202.
III.
Term. This Contract shall begin on Start Date and terminate on Termination Date. Either party may terminate this
Contract with or without cause upon thirty (30) days prior written notification to the other party. Provided however, no
cancellation shall interrupt or interfere with classes already begun during the term such notice is given. Official notices to College
shall be sent to College Contact Name, College Contact Address and Phone Number. If to Client send to Client Contact Name,
Client Contact Adress and Phone Number.
IV.
State of Florida Political Subdivision. The parties hereto acknowledge and agree that College is a political subdivision of
the State of Florida. As such, College’s performance under this Contract and any amendments hereto or attachments connected
herewith, shall at all times be subject to any and all state laws, state regulations and District Board of Trustee Rules which are
applicable to College’s operations, commitments and/or activities in furtherance of any terms specified herein. As College is a
political subdivision of the State of Florida, this Contract is subject to the applicable provisions of Florida Statutes regarding public
access and other issues. This Contract is executed and entered into in the State of Florida, and shall be construed, performed and
enforced in all respects in accordance with the Florida law excluding Florida provisions for conflicts of law.
V.
Use of Materials. College owns all rights, including all intellectual property rights, in all original materials it provides to
the Client or its students during the delivery of this training, including any curriculum materials. Client agrees that it shall not
permit anyone either to duplicate or reproduce any materials in any manner without College’s prior written permission.
VI.
Independent Contractors. It is understood that the parties are independent contractors and shall have neither supervision
nor control over the other party’s employees, agents, representatives or volunteers in the performance of this Contract. This
Contract is made solely for the benefit of College and Client and is not intended to create any rights or any causes of action in any
third parties.
VII.
Binding Contract. This Contract will be binding upon the parties as of the last date executed below by the duly
authorized representatives of both parties.
For Customer
Name
For Florida State College at Jacksonville
Date
Name
Title
Title
Federal ID #
Federal ID # 59-1149317
OGC Training Contract <$15K 01052011
Date
Contract #