Florida State College at Jacksonville
College Procedures as to Requests to Authorize Vendors to Market, Buy or Sell Products or Services
1. Supplier is to contact a College Campus Director of Administrative Service (DAS)* (*see table below) to explore
pre-approval and request scheduling a mutually agreed to time to allow the supplier to market, buy or sell
products or services or come on campus.
2. The DAS makes the requesting vendor aware of APM # 05-0701 and this procedure and obtain in writing from
the vendor a completed request form that includes but is not limited to the following:
A. Supplier name
B. Supplier address
C. Supplier contact person’s name/phone number/email address
D. What specifically the supplier wants to market or sell our students and staff or to solicit buying from
College employees
E. What specifically the supplier wants to hand out on campus (i.e. flyers)
F. The mutually agreed to dates
G. Agreement by the supplier that they will be required to:
i. Affix a label or statement to any flyer handed out that “The College has not evaluated nor endorsed
the product or service and all questions about the product or service are to be directed to the
supplier and not the College”.
ii. Agreement to not speak to students or staff about credit cards or student loans.
iii. Agreement to indemnify and hold the College harmless as well as provide, upon request, a copy of
their general liability insurance policy that lists the College as additionally insured.
3. The designated DAS transmits to the Executive Director, Purchasing and Auxiliary Services (EDPAS), the vendor’s
“completed” request (as noted above) for review and approval. The EDPAS will respond back to the DAS the
approval (or approval with restrictions) (or denial such as if the request is deemed in conflict with any College
existing exclusive contracts in place).
4. Listed below is the contact information for each campus/center DAS that would correspond with the requesting
vendor.
Campus/Center:
Downtown
Campus
Kent Campus
Name:
Van Smithey
North Campus
Steve Park
South Campus
Cathy Horn
Open Campus/
Deerwood Center
Cameron Fansher
9/21/15
Morris Bellick
Campus DAS Titles:
Campus Director of
Administrative Services
Campus Director of
Administrative Services
Campus Director of
Administrative Services
Campus Director of
Administrative Services
Campus Director of
Administrative Services
Phone Number:
904-633-8171
Email Address:
wsmithey@fscj.edu
904-381-3612
Morris.A.Bellick@fscj.edu
904-766-6768
Steve.Park@fscj.edu
904-646-2308
Catherine.Horn@fscj.edu
904-997-2630
cfansher@fscj.edu
College Procedures as to Request to Authorize Vendors to Market, Buy or Sell Products or Services
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Request to Authorize Vendors to Market, Buy or Sell Products or Services
1. Vendor making the request: Company Name: ___________________________________________ ___________
Address: ________________________________________________________________________________ ________
Contact Name: ____________________________________________
Title: ________________________ ____
Phone No. _____________________ E-mail address ____________________________________________________
2.
Request is for the Vendor to call on, solicit/market/ sell /exhibit on which campus or center? ____________________
3.
Request is to call on, solicit/market/ sell and/ or come on campus for which date(s)?
/ /
4A. Specifically what does the vendor propose to market or sell on campus? (Please be very specific and attach additional
information, if needed)
_______________________________________________________________________________________________
4B. Specifically what does the vendor propose to buy from College employees?
________________________________________________________________________________________________
5.
Describe proposed booth or exhibit: (i.e., Booth uses electricity or needs an internet connection, etc.?)
__________________________________________________________________________________________ _____
6.
Describe proposed handouts/flyers. _____________________________________________________________ ____
7.
Benefit to the College? _____________________________________________________________________________
________________________________________________________________________________________________
8.
Has the vendor agreed to add a “Label” to their flyers or handouts that says “Florida State College at Jacksonville has
not evaluated nor endorsed their product or services” as well as “all questions are to be directed to the vendor”?
Yes ___ No ___
9.
Will the vendor agree to hold the College harmless and provide, upon request, a certificate of general liability insurance listing
the College as additionally insured? Yes____ No___
Vendor Company Name:______________________
_________________________________________
Vendor Signature
_________________________________________
Vendor Printed Name &Title
Approvals
Printed Name
Signature
Campus DAS:
Date: / /
Campus President/Cabinet Member:
Date: / /
If the Chief Business Affairs Officer is unavailable to sign the Vendor on Campus form, then the Executive Director, Purchasing and
Auxiliary Services may sign in the Chief Business Affairs Officer’s place.
Chief Business Affairs Officer or Executive Director, Purchasing and Auxiliary Services Signature:
A.  Request Approved: _____________________________________________
Date:
B.  Request Denied: ________________________________________________
Date:
C.  Request Approved with defined limits (See Attached)
Date:
/ /
/ /
/ /
Vendor is to send the completed form to the Campus Director of Administrative Services (DAS) for their review /approval and their
Campus President review/approval. Once reviewed and approved, the Campus DAS will scan and email the completed form to the
College’s Chief Business Affairs Officer for review and approval.
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College Procedures as to Request to Authorize Vendors to Market, Buy or Sell Products or Services
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Florida State College at Jacksonville is a member of the Florida College System and is not affiliated with any other public or private university or college in Florida or elsewhere.
Florida State College at Jacksonville does not discriminate against any person on the basis of race, disability, color, ethnicity, national origin, religion, gender, age, sex, sexual orientation/expression, marital status, veteran
status, pregnancy or genetic information in its programs or activities. Inquiries regarding the non-discrimination policies may be directed to the College’s Equity Officer, 501 West State Street, Jacksonville, Florida 32202 |
(904) 632-3221 | equityofficer@fscj.edu.
Florida State College at Jacksonville is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the baccalaureate and associate degree. Contact the Commission on Colleges at 1866
Southern Lane, Decatur, Georgia 30033-4097, or call (404) 679-4500 for questions about the accreditation of Florida State College at Jacksonville. The Commission is to be contacted only if there is evidence that appears to
support an institution’s significant non-compliance with a requirement or standard.
9/21/15
College Procedures as to Request to Authorize Vendors to Market, Buy or Sell Products or Services
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