ADMINISTRATIVE PROCEDURE MANUAL
SECTION TITLE
ANNUAL COLLEGE CATALOG PREPARATION, PRODUCTION AND
PUBLICATION
BASED ON BOARD OF TRUSTEES’ RULE AND TITLE
6Hx7-13.1 College Publications
NUMBER
10-1002
PAGE
1 OF 2
DATE ADOPTED
March 13, 2012
PURPOSE
The purpose of this procedure is to establish the method and schedule for the preparation, production and
publication of the annual catalogs for the relevant divisions of the College.
The catalogs are a compendium of such information and are not a definitive statement of official rules, or
an irrevocable contract between the College and its students. Official rules and policies as reflected by the
catalogs are maintained in the Board of Trustees' Rules, Florida Statutes, and administrative policy
statements.
Responsibility for Catalog Preparation and Production
The Curriculum Services and Marketing and Communications departments have overall responsibility for
coordinating and directing the pre-planning of the catalogs under the direction of the relevant division
heads. They shall ensure that the catalog is planned, prepared, and published in the most efficient and cost
effective manner available consistent with the College's resources and capabilities, and in consideration of
available technology and the costs of preparation.
Publication Component
The Director of Marketing and Communications is responsible for the publication component of the
catalogs. To fulfill this responsibility, the Director will prepare a publication schedule or timeline for the
completion of the Catalog and will share that schedule with Presidents Cabinet and with other staff as
appropriate.
The publication schedule shall include the following items:
Notification of all appropriate staff regarding the publication schedule and administrative
assignments for review, modification and verification of accuracy for assigned sections of each
catalog; and
Publication of the catalogs to the appropriate areas of the College’s web domains.
The assigned administrator is responsible for the accuracy and verification of all catalog information in
the assigned section.
If subject matter to be included in the catalogs includes material existing in a Board Rule or administrative
procedure, the content must be in compliance with Board Rules and administrative procedure. Catalog
statements that reference Board Rules and administrative procedure should be easily understood and
accurately paraphrase rules and procedures. In the event of a discrepancy, the Board Rule or
administrative procedure is the official document of record.
ADMINISTRATIVE PROCEDURE MANUAL
SECTION TITLE
ANNUAL COLLEGE CATALOG PREPARATION, PRODUCTION AND
PUBLICATION
BASED ON BOARD OF TRUSTEES’ RULE AND TITLE
6Hx7-13.1 College Publications
NUMBER
10-1002
PAGE
2 OF 2
DATE ADOPTED
March 13, 2012
Updating of all curricula, course and program information for the catalogs is the responsibility of the
Curriculum Services. The source materials for the updates are the curriculum proposals, completed via
the appropriate curriculum processes. Courses are removed from the curriculum section of the Catalog
according to established purge procedures. (See Administrative Procedures Manual Volume IX for details
of college credit and non-college credit curriculum processes and course master file purge.) The
appropriate deans and program managers shall examine their respective programs of study and advise
Curriculum Services of apparent errors or desired modification to non-official program descriptions.
Adopted Date: November 2, 1987
Revision Date: March 13, 2012