ADMINISTRATIVE PROCEDURE MANUAL
SECTION TITLE
NUMBER
PAGE
SURPLUS PROPERTY PROCEDURES
06-1503
1 OF 2
BASED ON BOARD OF TRUSTEES’ RULE AND TITLE
DATE REVISED
6Hx7-4.12 Property
February 4, 2013
Purpose
The purpose of this section is to present procedures relating to the transfer of surplus, obsolete and/or
worn-out equipment and furniture to the College surplus property warehouse.
Procedure
A. Departments wishing to transfer equipment or furniture to the College's surplus property warehouse
first must complete either a PC-2 Property Transfer or Surplus form for barcoded property or a PC-7
Non-Barcoded Property Surplus form in accordance with property management procedures found
online at the property website.
1. Barcoded assets should remain in possession of the accountable employee until the PC-2 Property
form is approved by the Campus President or appropriate Vice President.
2. Upon receipt of the approved form, departments will contact the campus property specialist to
make arrangements for pick up or storage of barcoded and electronic items in a locked building
until the scheduled date for pick up by the materials department.
3. The accountable employee shall keep a copy of the approved property form after noting on the
form the date the item was removed and by whom.
4. The completed forms should be forwarded to the designated employee for campus property for the
barcoded assets to be marked for surplus in the College property system.
B. Central Stores staff will pick up surplus property from each campus and center at least once per month
on their scheduled pickup day.
1. Special pick-ups may be requested by the campus property specialist.
2. Assigned staff from the campus/center is responsible for ensuring all surplus property is
transported to the designated pick up area on the scheduled dates.
3. All barcoded assets will be separated from non-barcoded property and then scanned prior to
leaving the campus/center to ensure they are accurately transferred from the campus/center to the
surplus property warehouse.
4. Only items that have been marked for surplus by the campus/center will be picked up.
5. The materials department staff will check all items to ensure that they are listed on the appropriate
property accounting forms.
ADMINISTRATIVE PROCEDURE MANUAL
SECTION TITLE
NUMBER
PAGE
SURPLUS PROPERTY PROCEDURES
06-1503
2 OF 2
BASED ON BOARD OF TRUSTEES’ RULE AND TITLE
DATE REVISED
6Hx7-4.12 Property
February 4, 2013
6. Although serial numbers are not required on the PC-7 form for non-barcoded furniture and
miscellaneous items, campus/centers are required to list serial numbers on all non-barcoded
electronic items on the PC-7 form.
C. All surplus property items excluding computer equipment are reutilized within the College, processed
for recycling, donated to authorized government agencies or qualified not-for-profits, traded in or sold
at public auction.
1. The surplus property warehouse is open Thursday afternoons for departments wishing to review
surplus property for possible College reutilization.
2. Property transfer forms will be prepared for items selected and transportation will be arranged by
the receiving campus/center.
3. For all barcoded assets reissued from the surplus property warehouse, materials department
property staff will ensure that the item is removed from surplus status and changed from a pending
disposition to a normal status in the College property system.
D. All assets not reutilized, recycled, traded in, or donated will be stored in the surplus property
warehouse to be sold at an advertised public auction usually scheduled every six months.
E. All College surplus computer equipment will be recycled through the State of Florida state term
contractor.
Adopted Date: September 30, 1986
Revision Date: February 4, 2013