ADMINISTRATIVE PROCEDURE MANUAL
SECTION TITLE
NUMBER
PAGE
SECURITY AND CONTROL OF COLLEGE OWNED FIREARMS AND
AMMUNITION
04-1104
1 OF 4
BASED ON BOARD OF TRUSTEES’ RULE AND TITLE
DATE ADOPTED
6Hx7-4.12 Property
October 12, 2012
PURPOSE
To establish procedures and requirements for maintaining accountability, transportation and control of all
College owned firearms and ammunition for all programs requiring firearms training. The control and
security of firearms and ammunition is essential to safeguard against the risk exposure of potential theft,
misuse or criminal misconduct.
PROCEDURE
These procedures apply to all full-time, part-time, and adjunct employees, as well as any authorized
contract personnel acting on behalf of the College. All personnel, including designees, who possess or
control College owned firearms will have written authorization from the Law Enforcement Training
Program Manager and will have passed a criminal background check. Appropriate administrative
authority is defined throughout this APM as dean, director, instructional program manager or program
manager. The appropriate administrative authority or designee will be responsible for completion of
documentation, inventory and control of College owned firearms and ammunition to ensure the exact
location of firearms and ammunition is known at all times, and shall assure that “two-person integrity” is
maintained any time firearms or ammunition is removed from an authorized storage location. A listing of
authorized storage locations and personnel authorized to remove or transport firearms and conduct
inventories will be maintained by the appropriate administrative authority or designee.
A. Firearms Inventory
All firearms will be barcoded and recorded in the College property system regardless of value. All
firearms will be inventoried no less than annually by the College inventory team in cooperation with the
department administrator or designee.
An inventory sheet will be maintained of all firearms by the appropriate administrative authority or
designee to include name, model and serial number. Two authorized personnel will conduct a physical
inventory by serial number of all assigned firearms at all authorized locations on a monthly basis. All
firearms not available for inventory, i.e. returned to the manufacturer for reconditioning or repair, should
be documented on the inventory sheet, as well as being marked as “checked out” to the repair facility in
the property system.
B. Firearms Control
From the time of removal from storage to the time of return to storage, a strict written chain-of-custody of
all College owned firearms will be maintained that documents that “two-person integrity” is maintained at
all transfers between all full-time, part-time, and adjunct employees, as well as any authorized contract
personnel acting on behalf of the College. The control and responsibility of firearms is vested in the
administrative authority, designee, authorized employee or instructor who removes a firearm or firearms
ADMINISTRATIVE PROCEDURE MANUAL
SECTION TITLE
NUMBER
PAGE
SECURITY AND CONTROL OF COLLEGE OWNED FIREARMS AND
AMMUNITION
04-1104
2 OF 4
BASED ON BOARD OF TRUSTEES’ RULE AND TITLE
DATE ADOPTED
6Hx7-4.12 Property
October 12, 2012
from storage. Firearms can only be removed from storage by two authorized personnel and will be
removed for training, maintenance, repair or other authorized purposes as deemed appropriate by the
administrative authority or designee. Where possible, all firearms will be returned to their authorized
storage location following the completion of training each day and checked backed in by two authorized
employees. College owned firearms will only be handled and used by authorized instructors, range and
armory personnel, or other authorized personnel and students assigned to the course of instruction under
strict supervision of staff as approved by the administrative authority or designee. The control of firearms
will be accomplished by the use of a College Firearms Control Logbook (using the appropriate electronic
software) to be maintained at each approved storage location. The Firearms Control Logbook will
document the type, serial number, date and time in and out and the electronic signatures of both
authorized personnel obtaining or releasing custody of each firearm.
C. Ammunition Inventory and Control
A strict written chain-of-custody for ammunition will be maintained at all times when removed from
authorized storage locations. The control and responsibility of ammunition is vested in the administrative
authority or designee who removes ammunition from storage. Ammunition can only be removed from
storage by two authorized personnel and will be removed for authorized training purposes only. All
unused ammunition will be returned to the authorized storage location where possible following the
completion of training each day. The control of ammunition will be accomplished by the use of a College
Ammunition Control Logbook (using the appropriate electronic software) to be maintained at each
authorized storage location. The Ammunition Control Logbook will be annotated to document all
receipts and expenditures for each type of ammunition to include a running balance of ammunition
inventory on hand. Removal and return of ammunition from the authorized storage location will require
the electronic signatures of two authorized personnel. Two authorized personnel will verify Ammunition
Control Logbook entries by conducting a physical inventory of all ammunition no less than on a monthly
basis and record the inventory completion in the logbook.
D. Authorized Storage Locations
All College owned firearms will be stored at an approved storage location. The majority of College
owned firearms and ammunition will be stored within the College owned conex boxes at the Jacksonville
Sheriff’s Office (JSO) Montgomery Correctional Institute shooting range or other authorized storage
location as deemed necessary by the appropriate administrative authority . Other authorized storage
locations require the approval of the administrative authority or designee documenting that the building
and room meets security requirements. Firearms stored at any authorized storage location will be stored
in a lockable gun safe.
ADMINISTRATIVE PROCEDURE MANUAL
SECTION TITLE
NUMBER
PAGE
SECURITY AND CONTROL OF COLLEGE OWNED FIREARMS AND
AMMUNITION
04-1104
3 OF 4
BASED ON BOARD OF TRUSTEES’ RULE AND TITLE
DATE ADOPTED
6Hx7-4.12 Property
October 12, 2012
E. Transportation of Firearms and Ammunition
Transportation of firearms checked out from an authorized storage location to a different instructional
location will comply with the following procedural requirements:

Transportation of firearms on both in-state and intra-state roads will be by only authorized
employees and will be securely encased as defined by Florida Statute 790.001 and at a minimum
comply with 18 USC, Part I, Chapter 44, Section 926A – Interstate Transportation of Firearms.

The authorized employees will at all times carry a letter (updated no less than annually) that is signed
by the Vice President of Military, Public Safety and Security, dean or director that authorizes the
employee by name to transport the “specific” serial numbered firearms or ammunition to serve as
authorization to local, state and federal authorities who may inspect the vehicle of the employee.

While being transported the firearms shall be in a locked gun case.

When training classes are exported to locations beyond the capability to be transported by College
personnel, the required firearms and ammunition will be shipped by registered U. S. carrier. These
shipments must meet appropriate regulatory requirements, as well as College control requirements to
include “two-person integrity” at all transfers between all full-time, part-time, and adjunct
employees, as well as any authorized contract personnel acting on behalf of the College.
Adopted Date: June 28, 2004
Revision Date: October 12, 2012
ADMINISTRATIVE PROCEDURE MANUAL
SECTION TITLE
NUMBER
PAGE
SECURITY AND CONTROL OF COLLEGE OWNED FIREARMS AND
AMMUNITION
04-1104
4 OF 4
BASED ON BOARD OF TRUSTEES’ RULE AND TITLE
DATE ADOPTED
6Hx7-4.12 Property
October 12, 2012
FCCJ Program ___________________
DATE
TIME
AUTHORIZED PERSONNEL
SIGNATURE
1.
5/26/2004 8:35AM 2.
1.
5/26/2004 10:50AM 2.
1.
6/2/2004 8:05AM 2.
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Sample Firearms Control Logbook
LOCATION
JSO Range
JSO Range Vault
Air National Guard
Range
Gulfport, MS
FIREARM TYPE
& SERIAL NUMBERS
Springfield M1A - 155059,
155384, 155398, 155425,
155456, 155457, 155733
Springfield M1A - 155059,
155384, 155398, 155425,
155456, 155457, 155733
Mossberg 12 Ga - R245945,
R248756, R261500, R261514,
R261525, R261495