ADMINISTRATIVE PROCEDURE MANUAL
SECTION TITLE
EMPLOYMENT OF STUDENT WORKERS
NUMBER
PAGE
03-0308
1 OF 3
BASED ON BOARD OF TRUSTEES’ RULE AND TITLE
6Hx7-10.4 Student Employment Programs
DATE REVISED
January 6, 2015
Purpose
A. The purpose of this procedure is to outline the process for the employment of student workers at
Florida State College at Jacksonville.
B. Student workers are engaged to supplement the regular workforce of the College by assisting with
routine work or serving in a technical capacity as lab tutors or peer helpers. The assignment of
student workers provides part-time work opportunities to students who are in need of such earnings to
attend college and applicable work experience related to the program of study.
C. Expanded policies and procedures for the administration of the Title IV financial aid programs are
contained within documents in the financial aid office. Policies, procedures and processes are also
available to the College community on the web site, in the catalog and in other venues as required and
as appropriate.
Procedure
A. Determining Needs
1. Each Campus President shall identify a designated student employment leader. The designated
student employment leader on each campus will conduct a survey of his or her campus (including
centers affiliated with the campus) to determine the need for student workers. The survey will be
conducted and concluded in March of each year. The Downtown Campus survey will include
district administrative departments of the college administration building (AO) and the Main
Street Building. The campus president will certify and prioritize the student worker needs
revealed in the survey for his or her campus.
2. The designated student employment leader on each campus will endeavor to fill requests with
eligible students after completion of the survey, allocation of student assistant and work study
funds and verification of eligibility for Federal Work Study jobs. Eligibility determination for all
federal student workers will include the completion of a FAFSA, (Free Application for Federal
Student Aid), completion of a Student Employment Application to include responding to a
background questionnaire and enrollment in at least one (1) eligible credit hour at the time of
employment and meeting all other eligibility requirements for federal aid. Students will normally
work a minimum of 10 hours per week to a maximum of 20 hours per week, but this may be
adjusted based on eligibility for financial assistance and fund availability. Student workers not
receiving federal aid must be enrolled in a minimum of six (6) credit hours to receive college
funds.
3. Departments should make every effort to train students for required job tasks.
4. A student cannot work at two different campuses/centers during the same semester. The student
may change employment from one campus to another with the proper coordination between the
ADMINISTRATIVE PROCEDURE MANUAL
SECTION TITLE
EMPLOYMENT OF STUDENT WORKERS
BASED ON BOARD OF TRUSTEES’ RULE AND TITLE
6Hx7-10.4 Student Employment Programs
NUMBER
PAGE
03-0308
2 OF 3
DATE REVISED
January 6, 2015
student employment offices accompanied by the necessary documentation. Departments may
request that students be reassigned if work performance is unsatisfactory. Under no circumstances
may a student employee work more than twenty-eight (28) hours per work week.
5. It is prohibited to be simultaneously employed as a Student Worker and any other type of paid
College employee.
B. Federal Work Study Program (FWS) (formerly titled College Work Study)
1. Student workers will be selected for FWS jobs on the basis of:
a. Student's financial need
b. Student's desire and ability to work
c. Demonstrated campus or departmental need
2. The Financial Aid Office will make the determination as to whether the student is eligible for
FWS funding.
C. Student Assistant Program
1. Cabinet members will recommend a level of funding for the Student Assistant Program through
the budgetary process for each major administrative unit to the College President for approval.
2. Student Assistants will be selected upon application to the Campus Admissions and Financial Aid
Office and after interview and recommendation for employment by a user office. Faculty and staff
can recommend students for Student Assistant positions.
3. Priorities for the assignment of Student Assistants are as follows:
a. Laboratory assistants
b. Peer helpers or master students
c. Technical or clerical assistance work
d. Other work assignments which can be justified as not possible to fill from the pool of FWS
students.
4. In the case of both FWS and Student Assistant Program workers, it shall be the responsibility of
the supervising administrator of the unit to ensure that work is assigned and monitored so as to
ensure that student workers maintain confidentiality should an assignment provide access to
confidential information.
5. All student workers are required to sign a Confidentiality Agreement and supervisors may not
allow student workers to access any information via another employee account.
ADMINISTRATIVE PROCEDURE MANUAL
SECTION TITLE
EMPLOYMENT OF STUDENT WORKERS
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PAGE
03-0308
3 OF 3
BASED ON BOARD OF TRUSTEES’ RULE AND TITLE
6Hx7-10.4 Student Employment Programs
REFERENCES: F.S. 1001.64, 1009.77, SBE 6A-14.0261
Adopted Date: November 2, 1987
Revision Date: October 25, 2009, January 28, 2013, June 24, 2014, January 6, 2015
DATE REVISED
January 6, 2015