Organizational Excellence Application

Organizational Excellence Application

2015-2016

Final submissions for credit are due to the Office of Student Involvement by May 13, 2016.

The purpose of the Organizational Excellence Application is to establish standards to ensure that every student organization is well managed and is fully committed to the highest quality of student experience for each of its members, with particular emphasis on academic achievement, member development, and campus and community involvement.

Student Leadership Awards will be based in part on performance reflected on this application.

This application and other documentation should reflect club activities from the Fall 2015 term through the Spring 2016 term. There are a few occasions where the Spring Quarter from the previous academic year will be used, to allow sufficient time for processing the application.

Some sections will indicate that a minimum number of points are required. In some cases, the minimums are a requirement of chartering. In others, the minimums are a requirement of participation in the

Organizational Excellence Program.

In categories where sign-in sheets are required and typed attendance lists are not acceptable, CSUB ID card scanners may be acceptable replacements if available/practical.

Organization Name: ____________________________________________________________

Submitted By: ____________________________________________________________

Office Use Only

Date Submitted: _______________________________ Staff Initials: ____________

Organizational Excellence Application

S ECTION B REAKDOWN (2,000 PTS TOTAL AVAILABLE ):

P a g e | 2

S ECTION I: M EMBERSHIP D EVELOPMENT

–

30% 600 PTS

A.

A CADEMIC A CHIEVEMENT

– 240 POINTS

B.

M EMBERSHIP R ECRUITMENT & E DUCATION

– 120 POINTS

C.

L EADERSHIP D EVELOPMENT

–

120 POINTS

D.

C LUB V ALUES

–

120 POINTS

S ECTION II: C LUB M ANAGEMENT

– 30% 600 PTS

A.

C AMPUS V ISIBILITY

– 120 POINTS

B.

F INANCIAL M ANAGEMENT

– 100 POINTS

C.

G OALS & A CTION P LANS

– 60 POINTS

D.

A LUMNI AND / OR A DVISOR G UIDANCE

–

60 POINTS

E.

E XECUTIVE B OARD T RAINING & T RANSITION

–

80 POINTS

F.

C LUB M EETINGS

– 80 POINTS

G.

A DMINISTRATION

– 100 POINTS

S ECTION III: E XTERNAL R ELATIONS

–

20% 400 PTS

A.

C AMPUS I NVOLVEMENT

– 100 POINTS

B.

C OMMUNITY S ERVICE

–

120 POINTS

C.

A LUMNI & F AMILY R ELATIONS

–

40 POINTS

D.

F ACULTY /S TAFF R ELATIONS

– 40 POINTS

E.

P UBLIC R ELATIONS

– 100 POINTS

S ECTION IV: P OLICY C OMPLIANCE

–

20% 400 PTS

A.

R ISK M ANAGEMENT

– 100 POINTS

B.

S

OCIAL

E

VENTS

– 80

POINTS

C.

M EMBER C ONDUCT

–

120 POINTS

D.

C OMPLIANCE WITH C AMPUS P OLICIES

–

100 POINTS

Organizational Excellence Application P a g e | 3

S

ECTION

I: M

EMBERSHIP

D

EVELOPMENT

– 30%

A.

A

CADEMIC

A

CHIEVEMENT

–

240

POINTS

California State University, Bakersfield provides a range of academic programs and the opportunity for all students to prepare themselves to assume roles in society. The academic progress of all club members considered collectively indicates the relative strength and vitality of the club itself. Above average collective academic performance insures a club’s relevance to the mission of California State University,

Bakersfield. The standards outlined below have been shown to be standard practices that help student clubs and organizations to perform well academically.

1.

Club GPA – Maintain a club grade point average equal to or higher than the all undergraduate men’s/women’s cumulative average. Clubs below the all-undergraduate men’s/women’s cumulative average must show improvement each term to meet the all-undergraduate men’s/women’s average.

Documentation: The Office of Student Involvement provides the information for this section.

Club membership will be based upon membership registered through RunnerSync for all regular (non-associate or alumni) members.

Previous Spring Quarter

_______ 15 pts if club's GPA equals/exceeds all-undergraduate men’s/women’s average

_______ 1 pt for each 0.01 above the all-undergraduate men’s/women’s average (max 10 pts)

_______ 5 pts if club’s GPA is below all-undergraduate men’s/women’s average but the club’s

GPA has improved by at least 0.10.

Fall Quarter

_______ 15 pts if club’s GPA equals/exceeds all-undergraduate men’s/women’s average




Winter Quarter

_______ 15 pts if club’s GPA equals/exceeds all-undergraduate men’s/women’s average




2.

Academic Success Program – Submit a written academic success/club scholarship program for initiated and new members and demonstrate how the plan is being implemented.

Documentation: A written academic success/club scholarship plan. Upload to RunnerSync.

_______ 40 pts per year

3.

Academic Success Presentations – Points will be awarded for academic related presentations hosted with at least 50% attendance of the entire club. Presentations should be conducted by a trained presenter and may include the following topics: study abroad, study skills, time management,

Organizational Excellence Application P a g e | 4 graduate school presentations, alumni mentor program, career development, coping with stress, etc.

Presentations may be the result of collaborative efforts (club + club, club + OSI).

Documentation: A letter signed by the presenter including topic, date, location, length of program, and list of attendees. Upload to RunnerSync.

_______ 25 pts – Event 1 ___________________________________________________

_______ 25 pts – Event 2 ___________________________________________________

4.

Academic Recognition Programs – Use of recognition activities to identify and honor those members who have excelled academically. Examples of recognition activities include, but are not limited to, recognition dinners or ceremonies, certificates or awards, advertisements in The Runner, and rewards. The programs should be presided over by an advisor. Programs may be a result of collaborative efforts.

Documentation: Letters describing your club's method of recognition signed by an advisor, copies of certificates, and list of accomplished members each term. Upload to RunnerSync.

_______ 15 pts Previous Spring Quarter

_______ 15 pts Fall Quarter

_______ 15 pts Winter Quarter

5.

Individual Member Standards – Establish minimum individual expectations for academic performance (a minimum 2.25 cumulative GPA is recommended) and make use of constructive activities to identify and help those members who are on academic probation. The club should offer a program (e.g. tutoring, study hours, etc.) to assist members having academic difficulty.

Documentation: Description of the standards and assistance programs, and advisor signature verifying that the requirements of an academic assistance program have been utilized. Do not

include any personally identifiable information in your documentation. Upload to RunnerSync.


B.

M

EMBERSHIP

R

ECRUITMENT

& E

DUCATION

–

120

POINTS

The strength of any student organization is its membership. The skills, experience, personalities, and attitude of each member defines the levels of attainment possible for the club in leadership, scholarship, social awareness, involvement, and career preparation. These qualities are what employers look for and are indicative of the way the club maintains its traditions and imparts them to future generations. The standards of this section provide focus for a club's processes for inducting new members into the organization, and its programs for developing the full potential for each member.

1.

Written Recruitment Program – Utilize a written recruitment program that outlines recruitment goals and action plans for each term.


Documentation: The club’s written recruitment program and a letter outlining the results of recruitment efforts this year. Upload to RunnerSync.


2.

Written Education Program – Utilize a written education program for new member education and a continuing education program for all members.

Documentation: The club's written new member education program, schedule, and description of all new member activities, and the club’s written plan for the continuing education of all members of the club. Upload to RunnerSync.


3.

Retention – Club tracks retention rates per term to identify opportunities for improvement in the recruitment and education programs.

Documentation: List of new members immediately following recruitment efforts each term, an indication of their status at the end of each term (resigned/dropped, continuing as new member, initiated), reasons members are being removed from the roster, and action plans, if any, to avoid membership drops. Upload to RunnerSync.


4.

Club Educational Programs – Host, co-host, sponsor, or co-sponsor personal development educational programs with attendance by a minimum of 50% of the club membership at each program. Acceptable programs include but are not limited to: social responsibility, leadership development, personal financial management, service learning, health issues, career development, campus involvement, social etiquette, values and ethics, gender issues, sexual responsibility, diversity issues, and cultural issues. Programs should be conducted by trained presenters. Programs may be the result of collaborative efforts.

Documentation: Submit attendance (sign-ins*) of programs. Include the date, time, location, length of program, presenter contact information (business card), and description of each program. Upload to RunnerSync. *A typed list of names will not be accepted.

_______ 15 pts – Event 1 ___________________________________________________

_______ 15 pts – Event 2 ___________________________________________________

_______ 15 pts – Event 3 ___________________________________________________


C.

L

EADERSHIP

D

EVELOPMENT

–

120

POINTS

Membership in student organizations offers students many opportunities to develop their leadership potential. Student organizations can not only provide training in the principles of leadership, they can serve as laboratories in which these principles can be practiced and tested. Each member should be actively involved in decision-making processes, teaching and encouraging students to utilize their leadership talents within their clubs and elsewhere on the CSUB campus.

1.

Student Leadership Council Representation – Club designates one attendee for representation on

ASI's Student Leadership Council. One unattended meeting per club is allowable.

Documentation: Letter from an ASI representative verifying club member participation and rate of attendance. Upload to RunnerSync.




2.

External Leadership Programs/Internships/Research Assistant Positions

– 15% of the club participates in an external (non-club, off-campus) leadership program, career related internship, or research assistant position (combined).

Documentation: Submit sign-in attendance forms of programs. Include the date, time, location, length of program, presenter contact information (business card), and description of each program. Or, include proof of internship or research asst. position. Upload to RunnerSync.


3.

Individual Leadership Positions, Non-"Home Club"

– Five points for every five percent of the membership who holds a volunteer executive office in a campus organization (excluding the applicants' home club) up to a maximum of 40 points.

Documentation: List of members, organization, contact information (name, phone, e-mail) for organization advisor or another executive officer member, office held, and term of office.

Upload to RunnerSync.


4.

Individual Leadership Positions, Off-Campus – Five points for every five percent of the membership who holds a volunteer executive office in an off-campus civic or service organization up to a maximum of 40 points.

Documentation: List of members, organization, contact information (name, phone, e-mail) for organization contact, office held, and term of office. Upload to RunnerSync.



D.

C

LUB

V

ALUES

–

120

POINTS

1.

Tradition Program

– Club performs a tradition ceremony at least once per term.

Documentation: A letter signed by the club president and an advisor listing the ceremony/program (initiation, officer installation, new member ceremony, etc.) and the date performed. Upload to RunnerSync.




2.

Club Values Education – Club conducts a program that reinforces/discusses the club’s values that is attended by at least 60% of the membership at least once per term.

Documentation: Brief description of program and number of attendees signed by the club president and an advisor. Upload to RunnerSync.




3.

Lifetime Commitment – Alumni participate in at least one ritual ceremony/program per year.

Documentation: A letter signed by the club president and advisor listing the ceremony/program (initiation, officer installation, new member ceremony, etc.), the date performed, and the number of alumni who participated. Club advisor cannot count toward alumni participation. Upload to RunnerSync.



S

ECTION

II: C

LUB

M

ANAGEMENT

– 30% 600

PTS

A.

C

AMPUS

V

ISIBILITY

–

120

POINTS

Clubs are most successful when they put out effort to connect with students on campus and seek out those who share their areas of interest.

1.

Participation in Club Fairs

– Club is represented at OSI Club Fairs, to recruit new members, to promote meetings and events, and to put out effort in booth decoration.

Documentation: The Office of Student Involvement verifies the information for this section.



_______ 20 pts Spring Quarter

2.

Representation in DDH – Clubs are allotted a 3' x 9' space for a vertical wall banner in Dorothy

Donohoe Hall (DDH) on a first come, first serve basis. Banner must include club contact info and/or meeting times and location.


_______ 20 pts Annually

3.

Attendance at Student Leader Reception – Each year, CSUB President Horace Mitchell invites two members of every CSUB student organization to his home for recognition and encouragement.



4.

Club Attire – "Official" clothing that identifies the wearer as a member of the club. Includes but not limited to t-shirts, polo shirts, smocks, caps, lanyards, etc.

Documentation: Club provides proof of current year's branded attire. Upload to RunnerSync.



B.

F

INANCIAL

M

ANAGEMENT

–

100

POINTS

Sound financial management is essential to the successful operation of a club. Through discipline, consistent bookkeeping, proper budgeting, qualified supervision, and fiscal control, the club will build an atmosphere of fiscal responsibility and security.

1.

Budget – The club has a budget approved by the club and advisor.

Documentation: Copy of the budget (a summary broken down by categories is sufficient), signed by the club treasurer and advisor indicating that the budget was approved by the club and submitted to (inter)national officer (if applicable). Upload to RunnerSync.


2.

Financial Policies – The club strictly enforces financial discipline (financial requirements for a member to remain in good standing) as prescribed by the club’s bylaws or (inter)national policy.

Documentation: Copy of the financial discipline policy with a statement signed by the treasurer and advisor that they are strictly enforced. Upload to RunnerSync.


3.

Non-Negative Fund Balance – Clubs are considered inactive any time their club fund falls in the negative. For each quarter the club is not in the negative, it will receive five points.


(All points must be earned in this section as a requirement of remaining chartered.)




4.

Fundraising – Clubs are encouraged to raise money to fund club events. These include food sales on campus, auctions, donation drawings, and off-campus fundraisers where local businesses provide a percentage of sales and clubs drive traffic to the business.

Documentation: Club provides a promotional flyer from the event, signed by the Club

President that the event took place. Upload to RunnerSync.




5.

ASI Funding Request – Students at CSUB pay fees, some of which go to the Associated Students

Inc. to be redistributed to clubs to fund events. Clubs are encouraged to hold events with a broad appeal to the student body and seek partial funding from ASI's Finance Committee.


Documentation: A copy of the ASI Application for Funding form signed by the ASI VP of

Finance verifying the request was submitted. Approval not required. Upload to RunnerSync.


C.

G

OALS

& A

CTION

P

LANS

–

60

POINTS

Successful organizations regularly establish goals and objectives and develop strategies and action plans to achieve those goals.

1.

Goal Setting – The club conducts at least one goal setting session each term and establishes specific written goals and objectives, approved by the members. A club that only conducts an annual goal setting session can obtain full credit by conducting a review of goal progress each term through the executive board.

Documentation: Brief description of the club’s goal setting process. Include dates and locations of sessions; process for goals selection, approval, and review; and list at least 3 significant goals for each term and progress made toward goal attainment. Upload to RunnerSync.




D.

A

LUMNI AND

/

OR

A

DVISOR

P

ARTICIPATION

–

60

POINTS

All clubs are required to have advisors. Successful student organizations have active advisors that assist with organizational development, provide continuity, and ensure compliance with University policies.

1.

Club Advisor

– The club has an advisor who attends at least one club and one executive board meeting per month and maintains regular communication with the club.

Documentation: Letter signed by the club advisor and president indicating the club advisor attends at least one club and one executive board meeting per month and maintains regular communication with the club. Upload to RunnerSync.


2.

Alumni Support – Have an active club alumnus or associate member that helps guide the club.

Documentation: Letter from the alumnus outlining how the advisor was involved with the club. Upload to RunnerSync.



E.

E

XECUTIVE

B

OARD

T

RAINING

& T

RANSITION

–

80

POINTS

Leaders are more prepared and better equipped to serve in their roles if trained and transitioned by previous leaders and advisors.

1.

Officer Handbooks

– Each club officer has a notebook, handbook, or manual.

Documentation: Statement from club president affirming that officers (at least the executive board) have a notebook, handbook, or manual. Also include the title page and table of contents of notebooks, handbooks, or manuals.


2.

Transition Meeting – A transitional meeting with incoming/outgoing officers.

Documentation: Date, location, agenda and outcomes for the transition meeting(s).


F.

C

LUB

M

EETINGS

–

80

POINTS

1.

Procedure – When a future employer is told that an applicant was involved in club leadership, one natural assumption is that the application is familiar with Parliamentary Procedure, following

"Robert's Rules of Order", a nearly universal method for conducting meetings. Participation in committee meetings, conferences, board meetings and public meetings require a working knowledge of this procedure.

Documentation: Statement signed by the club advisor indicating that Parliamentary Procedure is followed during club business meetings.


2.

Attendance – An average of two-thirds of the active members attend regular club meetings.

Documentation: List of club meetings and number of members present at each, signed by the secretary and president.

_______ 10 pts Previous Spring quarter

_______ 10 pts Fall quarter

_______ 10 pts Winter quarter


3.

Minutes – Recorded and posted to RunnerSync webpage.

Documentation: Document verifying availability on club RunnerSync page. Upload to

RunnerSync.


G.

A

DMINISTRATION

–

100

POINTS

1.

Club Bylaws – Club maintains up-to-date bylaws (reviewed annually by the club). Bylaws must be available on the club's RunnerSync webpage.

Documentation: Current copy of the bylaws and a brief statement providing the date and process for the annual review of the bylaws. Upload to RunnerSync.


2.

Organizational Excellence Application

– Club’s annual Organizational Excellence Application is submitted on time. Ten points will be deducted from final score for each school day the application is late, for a possible total of minus 50 points. Applications submitted later than May 22 will be refused.




S

ECTION

III: E

XTERNAL

R

ELATIONS

– 20% 400

PTS

A.

C

AMPUS

I

NVOLVEMENT

–

100

POINTS

Student clubs and organizations are structured as small communities within the larger campus community. Extracurricular involvement of club members and club participation in campus events enhances the campus image of student clubs and organizations and enriches the collegiate experience of club members.

1.

Clubs and Organizations – At least 50% of the membership has joined at least one other campus or community organization. (20 points)

Documentation: List of club members and the organizations to which they belong. Upload to

RunnerSync.

_______ 10 points if at least 50% of the membership has joined another organization

_______ 10 additional points if 75% + of the membership has joined another organization

2.

RunnerSync – The club has created a RunnerSync page, populated it with information and verified it is linked to the CSUB Clubs and Organizations' homepage. (max 30 points)

Documentation: Notify the Office of Student Involvement, who will verify. (At least 10 points must be earned in this section.)

_______ 5 pts if club has created a portal on the CSUB RunnerSync site. (5 pts automatic)

_______ 5 pts if club has a news article < 30 days old.

_______ 5 pts if club has posted an event to the RunnerSync calendar.

_______ 5 pts if club has verified a link from the CSUB Clubs and Organizations' homepage.

_______ 1 pt for each club member registered on RunnerSync (Max 20 points - 5 pts automatic).

3.

Campus Activities – There are a variety of ways that clubs can support campus events. Examples of ways to earn credit are below. (Max 50 points)

Documentation: List of activities with date, time, location, and attendance, and written verification from sponsoring organization/department. (At least 20 points must be earned in this section.) Upload to RunnerSync.

_______ 5 pts if 20% of club attends a Campus Clean-Up event.

_______ 10 pts if club participates in "Adopt an Area" AND keeps it clean.

_______ 5 pts if 20% of club attends another organization's event.

_______ 5 pts if club supports an athletic team with 50% member attendance at 50% of one team's home games.

_______ 5 pts if club attends a theater performance with 50% member attendance.

_______ 5 pts if club attends a choral, band or orchestral performance with 50% member attendance.


_______ 5 pts if club tables at one (1) event: Convocation, Orientations, Celebrate CSUB, College

Making it Happen, or Engineering Day. (Max 20 pts).

_______ 10 pts if at least 20% of the club volunteers at one (1) event: Convocation, Orientations,

Celebrate CSUB, College Making it Happen, Engineering Day, or Commencement.

(Max 20 pts).

_______ 5 pts if at least 20% of the club attends or participates in a non-athletic competition, including but not limited to Poster Presentations, Debates, non-academic musical competitions or Ethics Bowl (up to 10 points)

_______ 5 pts if club supports intramural sports by forming teams (5 pts per team that participates in a full season, up to 15 pts).

_______ 5 pts for collaborating to host an event or speaker.

B.

C

OMMUNITY

S

ERVICE

– 120

POINTS

All student clubs and organizations' mission statements should reflect a commitment to the service of others. Community service has shown to provide value-added educational experiences. To assist clubs in fulfilling their missions and providing members an opportunity to learn from helping others, the following standards were developed. While raising money for charitable organizations clearly provides a valuable service to the community, the emphasis on these standards is a more direct means of serving the community.

1.

Direct Community Service – The club can earn up to 80 points by sponsoring at least two hands-on community service projects (not fundraisers) per year. Each event requires a minimum of three hours of participation per member. 20 points are given for events with 50% member turnout. 10 points are given for events with a 25% member turnout. Do not include community service performed as part of a judicial sanction. Programs may be the result of collaborative efforts.

Documentation: A letter from the beneficiary on official letterhead including the date, description of project, number of participants, and total number of hours. (At least two (2) events must be listed in this section.) Upload to RunnerSync.

_______ 20 pts – 50% Event ________________________________________________

_______ 10 pts – 25% Event ________________________________________________

_______ 10 pts – 25% Event ________________________________________________

_______ 20 pts – 50% Event ________________________________________________

_______ 10 pts – 25% Event ________________________________________________

_______ 10 pts – 25% Event ________________________________________________

2.

Other Community Service – The club can earn up to 40 additional points through the following:

Documentation: A letter from the beneficiary on official letterhead including description of project, date, number of participants, and number of hours or dollars raised. Include a photo.

If service does not directly benefit an organization, a letter from an advisor can suffice. Upload to RunnerSync.


_______ 10 pts – additional non-fundraising projects involving at least 25% of the club for 2+ hours.

_______ 10 pts – participating in a direct community service projected hosted by another student organization (1 pt for each member who serves 3+ hours, up to 10 pts).

_______ 10 pts – contributing to a blood drive (1 pt for each member who donates blood, up to 10 pts per quarter).

_______ 10 pts – conduct a fundraiser that raises money for a charitable cause.

C.

A

LUMNI

& F

AMILY

R

ELATIONS

–

40

POINTS

Alumni and parents can assist a club in a variety of ways including advising, financial support, and networking. Successful clubs, therefore, nurture their parents and alumni by maintaining frequent communication and hosting activities.

1.

Newsletters/Routine Communication – Club sends newsletters to both alumni and parents. This can be the same newsletter distributed to both parents and alumni or separate. The newsletters can be mailed or e-mailed. The newsletter must also be posted on the club’s RunnerSync website.

Documentation: Copy of the newsletters or e-mail correspondence.

_______ 10 pts – Date 1 _____________________________________________________

_______ 10 pts – Date 2 _____________________________________________________

2.

Alumni Events – Club sponsors at least two events for parents and/or alumni or attends two events hosted by their respective alumni club.

Documentation: Copy of the invitation for the event.

_______ 10 pts – Event 1 ___________________________________________________

_______ 10 pts – Event 2 ___________________________________________________

D.

F

ACULTY

/S

TAFF

R

ELATIONS

–

40

POINTS

Recognizing that clubs would not exist without the University, clubs should take action to educate the

University’s faculty and staff about club life and events.

1.

Faculty/Staff Programs – The club conducts a minimum of one program per year to recognize or interact with faculty/staff. This might include faculty appreciation dinners, distributing a newsletter to faculty/staff, sponsoring an appreciation day for a University department.

Documentation: Description of the activity, including date, and names of faculty and staff who participated or a letter from the University department. Upload to RunnerSync.

_______ 40 points per year


E.

P

UBLIC

R

ELATIONS

–

100

POINTS

A positive public image is important to a successful organization, and clubs need to take pro-active steps to disseminate positive information about the CSUB student organization experience.

1.

Public Relations Chairperson – Club has an elected or appointed position with the main responsibility of corresponding positive relations with alumni, Office of Student Involvement,

Student Leadership Council, University, and Kern County communities.

Documentation: Copy of job description and name of member(s) who held the position during the year. Upload to RunnerSync.


2.

Public Visibility – Club has visibility on campus and on the internet; maintains and updates its own local website and Facebook page, linked to the CSUB Office of Student Involvement website and their (inter)national organization website (if applicable).

Documentation: Printout of each site that exists and is current. Upload to RunnerSync.

_______ 10 pts per year for Website

_______ 10 pts per year for Facebook

_______ 10 pts per year for YouTube

_______ 10 pts per year for Twitter

_______ 10 pts per year for Other (Instagram/Vine/Snapchat)

3.

Local Media – Club receives positive coverage from a local media outlet including the local news stations, the Bakersfield Californian, or the Runner.

Documentation: Recording or copy of coverage. Upload to RunnerSync.

_______ 10 pts – Date of coverage ______________________________________________




S

ECTION

IV: P

OLICY

C

OMPLIANCE

– 20% 400

TOTAL PTS

Any excellent club places a strong emphasis on risk management, risk reduction, knowledge of and adherence to University policies, and encouraging responsible social events. It is the obligation of each club to provide a safe environment and to respect the rights of others.

A.

R

ISK

M

ANAGEMENT

–

100

POINTS

1.

Risk Management Officer – The club has an elected or appointed risk management officer or other-named officer whose duties include, but are not limited to, coordinating risk management programs, overseeing social functions, being responsible for adherence to the local, state, and federal laws; and University alcohol/social/risk management policies.

Documentation: Copy of the section of the club’s bylaws that indicate the duties of the position(s) and list the name(s) of the member(s) who held the position during the year. Upload to RunnerSync.


2.

Risk Management Educational Sessions – The club sponsors/attends one risk management related program each quarter with at least 50% attendance at each program. Examples of such programs include: alcohol/drug issues, hazing issues, fire safety, crisis management, rape/sexual assault awareness, etc. Programs conducted as part of a judicial sanction are excluded. Programs should be conducted by trained presenters. Programs may be the result of collaborative efforts.

Documentation: Letter signed by the presenter including topic, date, location, length of program, and number of attendees. (At least 30 points must be earned in this section.) Upload to RunnerSync.

_______ 15 pts for an alcohol/drug related program

_______ 15 pts for a rape/sexual assault related program

_______ 10 pts – Event _______________________________________________________

3.

Additional Risk Management Educational Sessions – Additional points for additional risk management-related programs sponsored/attended by at least 50% of the club membership, up to a maximum of 20 points per year. Programs conducted as part of a judicial sanction are excluded.

Programs should be conducted by trained presenters.

Documentation: Letter signed by the presenter including topic, date, location, length of program, and number of attendees. Upload to RunnerSync.

_______ 5 pts – Event _______________________________________________________

_______ 5 pts – Event _______________________________________________________

_______ 5 pts – Event _______________________________________________________

_______ 5 pts – Event _______________________________________________________


4.

Club Crisis Management Plan – Club submits its Crisis Management Plan that outlines how the club would deal with a crisis.

Documentation: Attach a copy of the Crisis Management Plan. Upload to RunnerSync.


B.

S

OCIAL

E

VENTS

–

80

POINTS

1.

Social Events – The club co-hosts, with at least one other organization, a social function with at least 51% attendance from each club involved. Reminder: All events must be alcohol-free.

Documentation: Description of the event, including date, location, photo, and number of attendees per organization signed by the presidents of the organizations and their advisors.


_______ 20 pts – Event _______________________________________________________

_______ 20 pts – Event _______________________________________________________

_______ 20 pts – Event _______________________________________________________

_______ 20 pts – Event _______________________________________________________

C.

M

EMBER

C

ONDUCT

–

120

POINTS

1.

Club Code of Conduct – Club has a written Code of Conduct or membership contract which includes member expectations regarding alcohol, drugs, hazing, fighting, and other risk management issues. The Code and CSUB’s policy on Hazing must be signed by every member each year.

Documentation: Copy of the Code of Conduct with attachments and a letter signed by all members or an advisor indicating that all members received and signed the Code of Conduct.



2.

Club Judicial/Standards Board – The club has an internal discipline board or process that handles violations of the club’s Code of Conduct. An advisor should be part of the process.

Documentation: Copy of the club’s judicial procedures and sanctioning guidelines or brief description of the club’s process for internal discipline. Upload to RunnerSync.



D.

C

OMPLIANCE WITH

C

AMPUS

P

OLICIES

–

100

POINTS

1.

Chartering – Clubs charter each year with the Office of Student Involvement by the second week of the Fall term and submit timely updates when appropriate.



2.

Violations/Sanctions – Clubs with no violations or sanctions imposed on them will receive all points possible for this section. Violations or sanctions imposed on clubs by the Office of Student

Involvement or the University should include the point deductions for this section.

Documentation: Copies of sanction letters or judicial board decisions. The Office of Student

Involvement provides the information for this section.


Organizational Excellence Application

CADEMIC

CHIEVEMENT

POINTS

EMBERSHIP

ECRUITMENT

DUCATION

POINTS

EADERSHIP

EVELOPMENT

POINTS

LUB

ALUES

POINTS

AMPUS

ISIBILITY

POINTS

INANCIAL

ANAGEMENT

POINTS

OALS

CTION

LANS

POINTS

LUMNI AND

OR

DVISOR

ARTICIPATION

POINTS

XECUTIVE

OARD

RAINING

RANSITION

POINTS

LUB

EETINGS

POINTS

DMINISTRATION

POINTS

AMPUS

NVOLVEMENT

POINTS

OMMUNITY

ERVICE

POINTS

LUMNI

AMILY

ELATIONS

POINTS

ACULTY

TAFF

ELATIONS

POINTS

UBLIC

ELATIONS

POINTS

ISK

ANAGEMENT

POINTS

OCIAL

VENTS

POINTS

EMBER

ONDUCT

POINTS

OMPLIANCE WITH

AMPUS

OLICIES

POINTS

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