EL CAMINO COLLEGE
Office of the Vice President - Administrative Services
MINUTES OF THE
CITIZENS’ BOND OVERSIGHT COMMITTEE MEETING OF
December 3, 2014
The Citizens’ Bond Oversight Committee met at 3:30 p.m. on Wednesday, December 3, 2014 in
the Board Room at El Camino College.
The following Oversight Committee Members were present, Gloria Dumais, Sharda Jones,
Steve Scott, Joan Jones, Michael Goguen, and Kirk Retz. Dwight Choyce and Nilo Michelin
were absent.
Also present was Jo Ann Higdon, Tom Brown, and Ann Garten.
Minutes of the Citizens’ Oversight Committee Meeting of August 20th:
The minutes were approved.
Measure “E” Agendas:
Tom Brown reviewed the following information from the Measure E section of the August,
September, October and November Board of Trustees’ agendas.
August 18, 2014:
A. Category Budgets and Balances
B. Purchase Orders and Blanket Purchase Orders
September 8, 2014:
A. Category Budgets and Balances – Detailed budget of all projects.
B. Measure E 2002 Budget Change – Transfer of unallocated interest to cover the legal
expenses for MBA project.
C. Contract – Berkeley Research Group, LLC – Provide expert consulting and
professional support services in the matter of the legal proceeding between El Camino
and Taisei Corporation with the MBA. (Question was asked if El Camino wins will
the attorney’s fees be refunded to us. The answer was yes, and if we lose we will
have to pay the fees).
D. Change Order – Pinner Construction Company, Inc. – Shops Building Replacement
Project – Contractor directed to provide, labor, material and equipment to add a total
of 16 additional electrical cord corps in four auto tech classrooms.
E. Change Order – Sinanian Development, Inc. – Athletic Education & Fitness Complex
– Stadium Phase II - Contractor directed to provide labor, material and equipment to
add backs with clear anodized finish to bleachers.
F. Change Order – S. J. Amoroso – Industry and Technology Building Project - The
largest amount was for #1, extend underground heating hot water piping to new point
of connection.
G. Purchase Orders and Blanket Purchase Orders – Question regarding Chefs’ Toys
requisition? Tom said it was the refrigerator bought for instructional purpose.
October 20, 2014:
A. Category Budgets and Balances – Question was asked regarding “Acquisitions” under
the category Additional Classrooms/Modernization. Tom said it was for the purchase
of the Hawthorne Center (Business Training Center) at the beginning of bond.
Question also was asked about “Music” under the Health and Safety Improvement
section. Tom said it refers to the Music Building.
B. Bid Award 2014-2 – Industry & Technology Building Project – Audio/Visual
Systems and Installation
C. Bid Award 2014-3 – Shops Building Replacement Project – Audio/Visual Systems
and Installation
D. Bid Award 2014-4 – Shops Building Replacement Project – Lincoln Welding
Equipment
E. Information Item – Industry and Technology Project – Multiple party purchasing
agreements to acquire furniture.
F. Contract – Interstate/Atlantic Relocation Services – Shops Building Replacement
Project – Moving company to move items into new building.
G. Contract – Interstate/Atlantic Relocation Services – Industry and Technology
Building Project – Moving company to move items into new building.
H. Contract Amendment – Converse Consultants – Bookstore Elevator Project – Increase
contract for specialty inspector due to added scope.
I. Contract Amendment – National Roofing Consultants, Inc. – Shops Building
Replacement Project – Cost to cover all inspections required to complete the work.
J. Contract Amendment – School Construction Compliance, LLC – Shops Building
Replacement – Increase is due to extension of original project scheduled time to
complete the work from 15 months to 20 months.
K. Contract Amendment – tBP Architecture, Inc. – Shops Building Replacement Project
– Original drawings did not have the new equipment that will be located in this
building.
L. Change Order – AVI-CON, Inc.- dba CA Construction
M. Notice of Job Completion – CA Construction – Bookstore Elevator Project
N. Change Order –S. J. Amoroso – Industry and Technology Building Project – Item #7
will need to clarified and reported back. Question as to whether the cost could be
passed to the contractor. Tom will investigate and report back to the committee.
O. Purchase Orders and Blanket Purchase Orders
November 17, 2014:
A. Category Budgets and Balances
B. Contract – Alta Environmental – Student Services Center Building Project –
Abatement/soils assessment for the existing Tech Arts and Shops Building in
preparation for the Student Services Center Building Project.
C. Contract Amendment – AMEC E & I, Inc. – Shops Building Replacement Project
D. Contract Amendment – Converse Consultants – Shops Building Replacement Project
– Additional special inspection time related to structural steel welding not included in
the original scope of proposed services.
E. Change Order – S. J. Amoroso – Industry and Technology Building Project – Largest
amount is the furnishing of the uninterruptable power supply. Contractor will
purchase and install it.
F. Purchase Orders and Blanket Purchase Orders
Schedule of Future Meetings:
The next meeting will be on Wednesday, March 18, 2015 at 3:30pm.
Open Discussion:
 Both building will be open for Spring semester.
 Ann said the grand opening for the Shops would be sometime in late February. The Industry
& Technology grand opening would be sometime in mid-March. Invitation will be sent to
the Board.
 Columns are being poured for the Stadium.
 Bid for the channel parking (Lot F) for seismic work will be going out this month and would
go to board in March or April.
Public Comment:
Jo Ann Higdon talked about the arbitration that was underway and will be on going for some
time (mid-February). A big “Thanks” to Tom Brown who has to sit in on arbitration. The
District has retained the services of Public Agency Law Group for this matter.
Adjournment:
The meeting was adjourned at 4:20pm.
PURPOSE: To inform the public concerning bond revenue expenditures and to actively “review and
report” on the expenditure of these funds. (Ed. Code sec. 15278(a)