Enrollment Services Division Council Newsletter
OCTOBER
2013
Assessment/Testing

TESTING NEW STUDENTS - discussions continue regarding the logistics of testing new students between
November 1, 2013 and March 31, 2014. More students may be bussed to campus for assessment,
rather than testing them on-site at their high schools due to the fact that more and more high schools
are getting rid of their computer labs. More dates have been reserved for the Basic Skills Computer Lab
in the Library for testing larger numbers of students; currently, a total of 10 dates have been reserved
for December, January, February, and March.
 TESTING WEBPAGE - still waiting for the Testing web page to be separated from Counseling’s web page.
 TESTING BUDGET - a separate budget for Testing has been established with $80,000 to pay for
ACCUPLACER test units. Will begin to place orders for test units starting around 10/7/13.
 METRICS - 1,722 students were tested in August and 256 students were tested in September.
 PROGRAM REVIEW - work has begun on Program Review for the Assessment/Testing Center, which is
due in March 2014.
 Vice President Nishime feels very strongly about encouraging students to pre-review before testing, so
Testing is trying to think of ways to communicate this to students before they come in to test.
 Staff members Kenya Alvarez and Lorena Garcia, and supervisor Vicki Lockridge attended a Datatel
Training session.
 Elena Savina, the ESL coordinator, is developing a new test preparation handout for ESL students.
Financial Aid

The Financial Aid Office is adjusting their student alpha split assignments and re-assigning programs to
the financial aid advisors due to Molly’ s Villalobos’ upcoming retirement and ECC no longer
participating in the Federal Direct Loan program.

Satisfactory Academic Progress (SAP) e-mails were sent to approximately 5,000 students.

The last day for students to submit fall 2013 SAP appeal is October 31, 2013.

The financial aid staff is preparing for a retirement party for Molly Villalobos. She has worked at El
Camino College for over 16 years. Details are forthcoming.
Outreach and School Relations

The department’s main focus is still on SB 1456. OASR will have met with all our district high schools by
the November 1st application date, notifying the school contacts of changes to our academic calendar
and timing of the matriculation steps – particularly as those steps relate to offering matriculation
services to the area high schools. The intent is to promote priority registration to all students who
complete the matriculation requirements.

The out-of-state recruitment has begun. El Camino College was represented in Washington DC on
Sunday, September 29th by an El Camino graduate and former Outreach Student Ambassador. Other
out-of-state events include plans to attend fall college fairs in Phoenix, one more in the Washington DC
area, Baltimore, Houston and Las Vegas.
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Enrollment Services Division Council Newsletter

There are 5,776 students currently in our Prospective Student Database. Contact Robin Dreizler if your
program wishes to use this database for program recruitment.

Our high school contact listserv is approximately 390 high school counselors and administrators and
has been updated for the fall 2013. If you would like information regarding how to market your
program or services by accessing this listserv, please contact Robin Dreizler or Julieta Ortiz.

October is the busiest month for Outreach and School Relations. Ambassadors will represent the
college at 33 events scheduled for the month.
Student Development/ASO/ICC/AGS

ASO conducted fall training for all members on October 4th. Workshops included: Outreach and Public
Relations, Student Leader Responsibilities, Parliamentary Procedure and Brown Act, Financial
Procedures, Students Success Strategies, Structure of the College, and Goals of the Organization.

Social Justice Program (SJP) had their first Student Coalition meeting on October 4th. Ten students from
different organizations gathered together to learn more about the program and how they can be
involved.

The fall deadline to start a club is October 18th, 2013.

ICC Blood Drive is scheduled this week on October 8, 9, and 10 in the East Lounge, Activity Center
(9am-3pm on Tuesday and Wednesday, and 9am-8pm on Thursday).

ASO is going to the California Community College Student Affairs Association (CCCSAA) conference on
October 18th-20th in Sacramento, CA.

October 21, 2013 (9am-1pm, Library Lawn)- Stop Genocide Now (sponsored by the SJP) will be on
campus with an interactive awareness and educational event that brings attention to the ongoing
genocide in Darfur, Sudan, and gives individuals the opportunity to discover their ability and power to
make a difference.

October 22 and 23, 2013- ICC Homecoming Carnival (10am-2pm, Library Lawn).

October 22, 2013- Homecoming Pep Rally (1pm-2pm, Activity Center Outdoor stage).

October 26, 2013- Homecoming Masquerade Dance (9pm-12am, East Dining Room).
Foster Care
YESS – Youth Empowerment Strategies for Success

Module 1 is complete and graduation took place on September 29, 2013. The next class begins on
October 22, 2013. Recruitment is in progress.
PS-MAPP – Permanence and Safety Model Approach to Partnerships in Parenting

The Program is progressing without any major concerns. Because of the Robotics event on November,
the PS-MAPP program was asked to move their class to the bookstore building. The November 2nd
and graduation class will be held in the Alondra Room.

This program started with 26 students in the class and currently has 17 remaining. Students have
chosen to select out of the class because of personal situations. This module is scheduled to end on
November 2, 2013.
Enrollment Services Division Council Newsletter
Page 3
FKCE – Foster and Kinship Care Education

Classes are progressing as planned. The Trauma t-4-t training for trainers completed its second
session. The purpose is to both teach information on how to raise awareness in the learner about
trauma and how to enhance presentation/facilitation skills. The second session was the practicum
opportunity for participants to make classroom presentations critiqued by their peers and instructor.

The Trauma Series is in progress. Ten participants are enrolled and two are Master of Social Work
(MSW) interns. This class is 18 hours and meets in six hour increments.

This week is the final Training at Occupation Therapy Training Program (OTTEP). The first session was
successful. Twenty participants were trained. It is anticipated that twenty-five participants will attend
the session on Wednesday and Thursday. These trainings are six hours.

The schedule is complete through December 31, 2013.

The allocation letter was received for FKCE. It anticipated that budget will be completed this week and
forwarded to the Chancellor’s Office.
SCA Area Council (see attached documents)
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Accreditation Update
o Expecting a two-member team visit tentatively on November 14 to review the one recommendation
that placed ECC on warning.
o A follow-up report will be sent to the accrediting commission this week.
Budget Update
All planning items were submitted to PBC; almost everything that went through priority action process
is funded. About $4 million in funding will be used to replace computers not supporting Microsoft 7 or
higher. Old carts in facilities are also being replaced. Possibly purchasing 3 new vans. Also funded: a
student satisfaction survey, scanner software, and consultant to review Datatel.
o What do divisions see as Datatel limitations when using the system to help students? What
processes do we need Datatel to do? Please send your comments to Julieta Ortiz
(jortiz@elcamino.edu).
Board Policy Review
o 7-series of policies are mainly related to Human Resources. College council is reviewing the
following:
 Policy 7110 - delegation of authority: delegates authority to establish job descriptions
 Policy 7510 - domestic partners: because of loss of DOMA
 Policy 7700 - whistleblower protection: brand new policy
o Area Council is requesting feedback on the above policies. Please provide comments or feedback to
Julieta Ortiz by October 17.
Campus Construction
o A map was provided showing timelines and locations of construction at ECC.
Compton Center Update
o Campus infrastructure is almost completed.
o LRC will open in April 2014.
Other Issues
o For the Spring 2014 semester, there will be an increase evening and weekend classes; Public
Relations is creating marketing material.
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Enrollment Services Division Council Newsletter
o Considering some sort of Weekend College program…details to follow.
o Second 8-week classes don't work - students register but do not show up for classes
o Two-thirds of classes offered will be in the first 6-week session; one-third will be in the second
session.
Team reports:
Foundation
 2,032 scholarship applications have been submitted so far which is an increase from last year.
 The Foundation office is developing a video to show students how to apply for scholarships. It will be
shown on YouTube, ECC web page, and Facebook when it’s completed.
 Employee giving campaign is underway
 Foundation financial audit completed, Foundation will submit RFP for new bids for new auditor.
 Campus tours are being offered to donors, community members and corporations.
Admissions
 No report
BTC
 Visit them online
ASO
 Voted to support candidate in Torrance mayoral race
Counseling
 Online counseling appointments for students will be available starting on Fridays at 5:00pm instead of
Mondays (300 appointments available each week).
 Career, transfer center and veterans appointments are still made on Monday mornings in person in the
Counseling office.
 Career majors fair is scheduled for October 29; 35 employers so far
 Faculty in the various divisions will be out at the fair
 Transfer fair 10/10
 Counselors are going to classrooms to make announcements re: changes to appointments and
upcoming events.
Graduation Initiative
 The Graduation Initiative along with one representative from institutional research will be attending the
HSI (Hispanic Serving Institution) Conference October 10th and 11th.
 Project Director Idania Reyes will be attending the HACU Conference October 26-28 in Chicago.
 The Graduation Initiative Director will be working with the Compton Center on developing and planning
for fall Learning Teams and Counseling.
Contributors:
Ben Ceja, Alexis Estwick, Lorena Garcia, Julieta Ortiz, Ngoc Tran, and Breanna von Stein
Enrollment Services Division Council Newsletter
Page 5
Calendar of Events
OCTOBER 2013
Date
10/2
Event (Department)
Time
Place
Comments
Tour
10/5
Campus Tour - Animo Pat Brown 10am-11:30am Pick up group at
Marsee
ECC Information Session
9am-10am
Westchester AEWC
HS
ECC Information Session
12:30pmCA Academy of
1:30pm
Math/Science
Feria de Educacion
10am-3pm
CSUDH - Toro Gym
10/5
Government Services Fair
10am-3pm
Table
10/8
Information Table
10/8
13th Annual College Fair
11:15am12:15pm
6pm-9pm
Inglewood Public
Library
Lloyde HS - Lunch
Area
Mayfair Park
10/9
College Night
7pm-8:30pm
BMHS - Gym
Presentation
10/10
4th Annual Career Day
8am-4pm
Kaiser - Harbor City
Outreach Table
10/10
Transfer Day Fair
8am-11am
10/10
Transfer Day Fair
11am-2pm
10/10
College Information Night
5:30pm-9pm
El Segundo HS
10/11
Campus Tour - Lennox Math &
Science
Ambassador Meeting/Training
10am-11:30am Pick up group at
Marsee
1pm-2:30pm
SSVC 207
Presentation, Three
Breakouts
Tour
10am-TBD
Athens Park
Table
12:30pm2:45pm
12pm-2pm
UCLA
College Fair (1-2:45)
10/12
Empowerment through
Education
17th Annual Destination College
(Fulfillment Fund)
College Resource Fair
TBD - in Maywood
Table
10/16
Information Sessions
Maywood Academy
Presentation
10/16
Animo Ralph Bunche
Table
10/23
4th Annual College and Career
Fair
Campus Tour - Animo South Los
Angeles
Campus Tour - Vanguard
Learning Center
8th Annual Go For College 2013
7:30am10:30am
11:30am1:45pm
1pm-2:30pm
10/23
GPS @ NHS Night (?)
10/3
10/4
10/11
10/12
10/12
10/16
10/18
Presentation
Presentation
Table
Table
Table
Meeting
Pick up group at
Marsee
10:30am-12pm Pick up group at
Marsee
11am-1:30pm West Adams Prep
Tour
6pm-8pm
Presentation + FYE will
attend
North Torrance
Tour
Fair
Page 6
Enrollment Services Division Council Newsletter
Calendar of Events
10/24
8th Annual Go For College 2013
10am-12:30pm Manual Arts
Fair
10/24
College Information Night
6:30pm-8pm
Presentation
10/26
TBD
10/26
8th Annual All Green Dot
College & Career Fair
2013 College Fair
Hawthorne HS Cafeteria
TBD
10am-12pm
Schurr HS
Table
10/29
Information Session
8am-9am
Presentation
10/29
Campus Tour - Rancho Del Mar
9am-10:30am
10/29
8am-11:30am
10/29
Career Fair - set up and
distribution
Career Fair - lunch and clean up
CCEO - Youthbuild,
Lennox
Meet at SSVC 206 at
8:30am
Library Lawn
11:30am-3pm
Library Lawn
Varies
10/30
HS Principals' Breakfast
Alondra Room
Varies
10/31
CCO YouthBuild
7:30am9:30am
9am-10:30am
Meet at SSVC 206 at
8:30am
Campus Tour
Table
Tour
Varies