Enrollment Services Division Council Newsletter
El Camino College
SEPTEMBER 2014
Student Development/ASO/ICC/AGS

We have two new members to the Student Development team: Michelle Arthur, Acting Director
and Rudi Lopez, Administrative Assistant I.

ASO was out on the library lawn during Welcome Week selling donuts, coffee, and water. It was
a successful fundraiser.

30-45 clubs and student organizations participated in Club Rush from September 15th- 18th.

Domestic Violence Awareness events will be held on Tuesday, September 23rd. The YWCA will
be participating by bringing a Clothesline Project display to be set up on the library lawn
between 11am-3pm. Instructor Stacey Allen will be holding a seminar on Dating Violence from
1pm-1:45pm in ARTB317.

The SDO’s Social Justice Program will be collaborating with the Office of Staff & Student
Diversity and Graduation Initiative to put on Hispanic Heritage month events. This month’s
Documentary will be on September 25th from 3pm-5pm in the Social Justice Center. We will be
showing “A Class Apart”. A Food & Music Festival will be held on September 30th from
12:30pm-2:30pm on the Library Lawn.

ASO has registered for the annual California Community College Student Affairs Association
(CCCSAA) conference which will be held in Los Angeles from October 17th- 19th.

William Guerra has been working on cleaning out and organizing our storage closets.
Assessment/Testing

Hoping you all had a lovely summer. The Assessment/Testing Office started with a busy
summer. As we begin the fall semester the office have seen a decrease in the number of people
taking tests, but at the same time are receiving calls with questions in all different areas of
Testing and calls with results from other schools to be entered into Datatel Colleague. Thanks
to Vicki Lockridge for providing us notes which explains in detail how to enter results in the
CON, STMC and NCRS screen.

On another note, two of our temporary, non-certificated staff are also working temporarily one
day a week in the Enrollment Services Division Office.

Here is the breakdown of the number of students tested in August and beginning of September.
o
o
o
o
o

1st week of August - 471
2nd week of August - 433
3rd week of August - 429
4th week of August - 232
1st week of September - 107
We look forward to our Great Shake Out on October 16th 2014.
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Enrollment Services Division Council Newsletter
First Year Experience (FYE)

The FYE coordinator will attend the annual Hispanic Association of Colleges and Universities
(HACU) conference on October 4-6, 2014.

FYE students are expected to visit Homeboy Industries on Friday, Oct 17th to meet with the
founder and executive director, Father Greg Boyle.

FYE will host the following workshops during the month of October: Internships, UC Strategies,
TAG Workshops, and UC applications and CSU applications workshops.
Financial Aid

As of today, the Financial Aid office has disbursed Pell and SEOG grants to 25,978 students.

Due to a high number of students who did not receive or accidentally destroyed their Higher
One Debit Cards, the Financial Aid staff has been continually processing requests from students
to order new or replacement cards.

Preparations are underway for the Financial Aid Fair scheduled on October 15, 2014 from
12:00pm – 1:30pm.

The Financial Aid Assistants in Administration 138 are having difficulty communicating to
students because of the way the windows were set up. Steps are being taken to address these
concerns for the overall betterment of the Financial Aid Office service windows.

Because there is no air conditioning in the hallway at the Financial Aid windows in
Administration 138, Facilities is working with Campus Police to help to keep students cooler
while waiting in line. Campus Police will open the sliding glass doors to the hallway each
Monday morning and each evening the night custodians would lock them upon arriving. The
custodians would then open them again at the end of their shift (6:30) except on Fridays as the
building would remain locked for the weekend. This was the practice when the Cashiers
previously occupied the same space.
Outreach and School Relations

34 Student Ambassadors have been hired, trained, and are beginning to be sent to various
outreach events throughout the district. Included in the 34 are 7 Student Ambassadors
assigned specifically to help in the Financial Aid Computer Lab.

Outreach counselors will be brought on board in October and November to assist at the local
high schools with implementation of our SSSP. Counselors will be providing Educational Plans
and academic counseling to approximately 25 schools.

Outreach is currently finishing up its Program Review due in October.

There are 6,087 students currently in our Prospective Student Database. Contact Robin
Dreizler if your program wishes to use this database for program recruitment

Outreach is expanding services to our local adult schools through the implantation of AB 86.
One component is a request to put an Human Development course at each site for Spring 2014.

Student Services Specialist position recently closed, OASR will hire soon.
Enrollment Services Division Council Newsletter
Page 3
Foster & Kinship Education & Adult Ed Liaising
Foster & Kinship Education has had a busy summer. Our program responsibilities are year round.
Our staff has not changed; there is one full-time classified and two casual employees. The Foster &
Kinship Care Education Program follows a fiscal calendar and closes out in June; therefore, during
July and August we are closing out the prior year and setting up for the up-coming year. August
was a very active month. We were in the process of closing out the 2013-14 program year and
putting the structures in place for program year 2014-15. During this period we are completing
reports and conducting orientations and trainings to prepare staff for the activities of the new
program year. The following provides you with a snapshot of our activities.
Operations / Personnel
August
 Foster & Kinship Education will host three Master’s in social Work Students. Alexis Estwick,
the program coordinator will be their Field Instructor. The students will provide case
management services to former foster youth who are students or potential students at El
Camino College. A responsibility of the Field Instructors is to attend CSULB Field Instructor
Orientation to become oriented to the 2014-15 academic year.
 We have two new Work Study students. In order for them to understand our operation and
campus policies and practices, we conducted orientation for them.
 The FKCE pre-service and renewal classes started in July and PS-MAPP foster and adoptive
parent pre-service training is scheduled to begin October 4, 2014. Each year we conduct
orientation to inform the trainers of changes in practices and policies and to provide staff
development in the form of Training – 4-Trainers. This year eight trainers participated in the
trainings. One of the purposes of the training is to model how trainings and teaching are to be
conducted.
September
 The interns have arrived. Two are from Cal-State University Long Beach and one is from CalState Dominguez Hills. They are enthusiastic and in their process of orientation. They are
conducting treasure hunts to learn Student Services and other departments on campus, so that
they can be informed and able to actively engage their role of Student Advocates.
Foster & Kinship Care Education (FKCE) Program
 FKCE Program- Both renewal and Pre-service D & F-Rate classes were offered during August
and September. FKCE is driven by the number of hours offered. We learned that there is a
need during the summer and started classes in July. This year we offered both renewal and preservice classes in July, and August. We also are in the process of preparing the class schedule
through February 7, 2015, which is currently in the editing process. By September 30, 2014,
we will have offered one hundred and fourteen hours of classes. We also are in the process of
preparing the class schedule through February 7, 2015, which is currently in the editing
process.
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Enrollment Services Division Council Newsletter
Partnering for Safety and Permanence – Model Approach to Partnership in Parenting (PSMAPP)
 It is the beginning of a new contract cycle for PS-MAPP. During this phase of the program it is
necessary to prepare and submit the contract for board approval. This objective was
successfully completed and approved at the September board meeting. The first module will
begin on October 4, 2014 and end on November 8, 2014.
 The class is team taught, therefore it is necessary and contract required that the trainers engage
in a pre-meet. During this month we will prepare curriculum and inventory classroom
materials to that we have all supplies and materials. The program is subject to rigorous
evaluation by the funder and the Department of Children and Family Services.
Student Advocacy and Support
 Our YESS, Independent Living Program ended December 31, 2014. We continue to serve
Transition Aged Youth (TAY) by providing navigation support to Student Services and
assistance. During August we served seven students. In September we served twenty-two
students.
 We have also provided other services that help these students meet their extraordinary needs.
August
 Brokered contact between ECC Foundation and LA County Director of Youth Services regarding
housing opportunity.
 Conducted Boot Camp Orientation for twenty-seven (27) TAY students. In attendance were
representatives from Testing, The CARE, Cal-Works and EOP&S programs and materials were
provided from Financial Aid. Community Partners who attended were LA County Departments
of Children & Family Services and Probation.
September
 Coordinated The Digital Pathway Online Training, which is a pilot program with the
Department of Children & Family Services –Youth Development Department. Eighteen (18)
youth attended of which four were students at El Camino. The remaining attendees received an
El Camino Outreach packet.
Adult Education Liaising
 Outreach was provided to Hamilton Adult School in the Spring Semester. During August two of
those students responded to previous contacts and reached out for support. A success story is
that one student did not realize she would be able to pursue her education easier than she had
expected. In September, another student reached out and is ready to prepare to attend the
Spring Semester.
Contributors:
Alexis Estwick, Lorena Garcia, Cynthia Mosqueda, Julieta Ortiz, Ngoc Tran and Breanna von Stein
Enrollment Services Division Council Newsletter
Page 5
Calendar of Events – SEPTEMBER/OCTOBER
Date
9/5
Event (Department)
Time
Place
Comments
12:30pm-2pm
Alondra Room
Meeting
9/11
Ambassador Meeting-WOW debrief
Individual campus tour
10am-11am
Tour
9/11
President's Circle
5:15pm-8:30pm
Meet at information
desk
STEM Center
9/12
12:30-2pm
Alondra Room
Meeting
9am-2pm
11205 S. Vermont, Los
Angeles
Hamilton HS
College Fair
9/15
Ambassador Meeting-Student
Safety
Community Day & Health Fair
2014
Hamilton HS College Fair
9/15
Individual campus tour
4pm-5pm
Tour
9/15
6pm-8pm
9/16
Culver City HS Annual College
Fair
Campus Tour- Rancho del Mar HS
Meet at information
desk
Culver City HS
Meet at Marsee
Tour
9/20
Lennox Youth College Fair
9:30am10:30am
11am-4pm
College Fair
9/20
Community Job Fair
9am-1pm
9/23
11:45am-3pm
9/23
Campus Tour-Japanese Nursing
Students
BCA College Workshop
Lennox Park,
Community Room
Greater Ebenezer
Missionary Baptist
Church
TBD
Workshop
9/24
John C. Fremont College Fair
10am-12:15pm
Lawndale HS - Media
Center
Fremont HS - Quad
9/24
Information Table
12pm-1pm
Table
9/25
College Information Night
6:30pm-8pm
Assurance Learning
Academy - LA
Hawthorne HS
9/25
Information Table
11am-12pm
Table
9/26
Individual campus tour
10am-11am
9/26
Meet with Students one-on-one
9am-11am
Assurance Learning
Academy - ING
Meet at information
desk
Leuzinger High School
9/28
PVA College Fair (NACAC)
TBD, Washington DC
College Fair
9/28
College Fair (NACAC)
TBD, Phoenix, AZ
College Fair
10/1
Campus Tour - Animo Pat Brown
Meet at Marsee
Tour
10/2
Information Session
9:30am12:30pm
8am-9:30am
Presentation
10/2
College Information Night
6:30pm-8pm
Alliance Simon Tech
HS
Hawthorne HS
10/2
College Fair (NACAC)
TBD, Washington DC
College Fair
9/13
3:30pm-6pm
3pm-4:30pm
Other
College Fair
College Fair
Career Fair
Tour
College Fair
Presentation
Tour
One on one
Presentation
Page 6
Enrollment Services Division Council Newsletter
Calendar of Events – SEPTEMBER/OCTOBER
Date
Event (Department)
Time
10/3
Meet with Students one-on-one
9am-11am
10/3
College Fair (NACAC)
10/4
Distinguished Alumni Dinner
6pm-7pm
10/6
Accrediting Team Tour
3pm-4:30pm
10/7
Meet with Students one-on-one
9am-11am
10/7
14th Annual College Fair
6pm-9pm
10/8
College Fair
10/8
Information Session
10:45am12:15pm
1:30pm-2:30pm
10/8
College Systems Information Night
7pm-8:30pm
10/9
ECC Transfer Fair
10/9
ECC Transfer Fair
10/9
College Night
8:30am11:30am
11:30am2:00pm
5:30pm-8pm
10/10
Meet with Students one-on-one
10/10
Place
Comments
Leuzinger High School
One on one
TBD, Washington DC
College Fair
East Dining Room (on
campus)
Meet at SSVC 206
Other
West HS College and
Career Center
Mayfair Park,
Lakewood
Diego Rivera Learning
Complex
Alliance Health
Services Academy
Bishop Montgomery
HS
Library Lawn
One on one
Library Lawn
Other
College Fair
9am-11am
El Segundo High
School
Leuzinger High School
Campus Tour-Village Glen West
11am-12pm
Meet at Marsee
Tour
10/10
Campus Tour-Dymally HS
10am-11am
Meet at Marsee
Tour
10/10
Ambassador Meeting
12:30pm-2pm
Alondra Room
Meeting
10/11
Feria de Educacion
10am-3pm
CSUDH - Toro Gym
College Fair
10/13
Individual campus tour
3pm-4pm
Tour
10/14
Meet with Students one-on-one
10am-12pm
10/15
College/Career Fair 2014
8:00am-2:00pm
10/15
Financial Aid Awareness Fair
9am-1:30pm
Meet at information
desk
West HS College and
Career Center
Huntington Park High
School
Library Lawn
10/15
10am-11am
Meet at Marsee
Tour
10/15
Campus Tour- ECF Kayne Eras
Canter
Information Session
1:30pm-2:30pm
Presentation
10/15
5th Annual Colllege & Career Fair
10/16
District-wide College Fair
11:30am2:00pm
4pm-8pm
Alliance Burton Tech
HS
Amino Ralph Bunch
Charter High School
10/17
Campus Tour- Alliance Collins
Family College ready HS
9:30am10:30am
Tour
College Fair
College Fair
Presentation
Presentation
Other
One on one
One on one
College Fair
Other
College Fair
College Fair
Meet at Marsee
Tour
Enrollment Services Division Council Newsletter
Page 7
Calendar of Events – SEPTEMBER/OCTOBER
Date
Event (Department)
Time
Place
Comments
10/17
Meet with Students one-on-one
9am-11am
Leuzinger High School
One on one
10/18
11am-2pm
TBD - in Maywood
College Fair
10/18
6th Annual Maywood Education
Fair
Roadmap to College
TBA
South High School
College Fair
10/21
Meet with Students one-on-one
9am-11am
One on one
10/21
Info Session
1:00pm-2:00pm
10/22
Go For College
10/22
1st Information Session
9:30am12:30pm
11am-12:30pm
West HS College and
Career Center
El Segundo High
School
Manual Arts
Presentation
10/22
GPS Night at North HS
6pm-8pm
South Bay Adult
School
North HS
10/22
1st Annual College Fair
6pm-8pm
College Fair
10/22
College and Career Fair
5:30pm-8:30pm
10/23
Promote Yourself Career Fair
8:00am-4:00pm
10/23
Go For College
11am-1pm
St. Pius X - St Matthias
Academy - Downey
Glendale Civic
Auditorium
South Bay Kaiser
Permanente
West Adams Prep
10/23
PVA College Fair (NACAC)
TBD, Las Vegas, NV
College Fair
10/24
Meet with Students one-on-one
9am-11am
Leuzinger High School
One on one
10/24
Information Table
7:40am-8:40am
Table
10/25
PVA College Fair (NACAC)
LA Alliance/ Ouchi
High School
TBD, Los Angeles, CA
10/26
PVA College Fair (NACAC)
College Fair
10/27
2nd Info Session
10/27
College Fair (NACAC)
TBD, San Francisco,
CA
South Bay Adult
School
TBD, Baltimore, MD
10/28
Meet with Students one-on-one
One on one
10/28
College Fair (NACAC)
West HS College and
Career Center
TBD, Baltimore, MD
10/30
Campus Tour-CCEO Youth Build
Chater
Meet with Students one-on-one
9am-10am
Meet at Marsee
Tour
9am-11am
Leuzinger High School
One on one
10/31
5pm-6:30pm
9am-11am
Presentation
College Fair
Presentation
College Fair
College Fair
College Fair
College Fair
Presentation
College Fair
College Fair