Enrollment Services Division Council Newsletter
El Camino College
March 2015
Student Development/ASO/ICC/AGS
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The Associated Students Organization participated in March in March which is hosted by the Student Senate
for California Community Colleges. Six students went to Sacramento for the day to attend a rally and meet
with State Representatives.
The Associated Students Organization has started preparing for their elections in March. Candidate petitions
are available in the Student Development office and online and are due on March 23rd.
ICC Blood Drive will be held Tuesday, March 10th- Thursday, March 12th. It is scheduled on Tuesday &
Thursday from 9am—3:30pm and Wednesday from 10am-7pm in the East Lounge, Student Activities Center.
The ICC has approved one new club in the past month: Active Minds; MECHA has been reactivated.
The Associated Student Organization will be sending four students and one adviser to the American Student
Association of Community Colleges (ASACC) Conference in Washington, DC. The conference will be held from
March 13th- March 18th.
The Student Development Office will be hosting the 3rd Annual Social Justice Fair on Thursday, March 26th
from 10am-2pm on the Library Lawn. The evening event will be held in the East Lounge, Student Activities
Center at 5pm. We will be packing toiletry bags to be donated to “My Friends Place,” an organization that has
been working with homeless youth in LA for more than 25 years. We are collecting toiletry donations until
Wednesday, March 25th. You can drop off donations to the West Conference Room, SSVC Info Desk, and
Student Activities Center Info Desk.
Financial Aid
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As of 3/9/15, the Financial Aid office has downloaded 14,390 student financial records for 2015-2016.
Effective Wednesday, April 1, 2015, the Financial Aid Offices will begin to determine eligibility and award
federal and state-based financial aid to eligible students for the 2015-2016 Award Year which begins with the
fall semester 2015. The Financial Aid Office will send out e-mails to students and via MyECC.
For the Cal Grant March 2nd deadline, the ECC Financial Aid Office submitted following records electronically
to the Cal Grant Commission:
o Non SSN - 940 records
o Regular SSN GPA – 26,019 total records
On Friday, March 27, 2015, the Torrance and Compton Financial Aid Offices will participate in a one-day
retreat to review the 2014-2015 Award Year and plan for the 2015-2016 Award Year. The retreat will take
place in Alondra Room from 8:00 a.m. to 4:30 p.m. The Financial Aid Offices on both campuses will close for
the day to permit all financial aid personnel to participate. Also invited to attend and participate are the four
financial aid counselors from both campuses. The tentative agenda includes discussion and training on the
following topics: (1) Datatel/Colleague Training; (2) Location Codes Update; (3) Federal and State Regulations
Update; (4) Higher One Update; (5) MyECC Student Portal Experience; (6) Satisfactory Academic Progress
(SAP) Update; (7) Financial Aid Policies and Procedures Manual; and (8) Collaboration Between Both
Campuses.
Assessment/Testing
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Thirty-four (34) out of forty-four (44) new computers were recently installed over a two-week period
beginning on 2/23/15. Ten (10) more are to come; these computers were funded via Student Success and
Support Programs (SSSP) funds.
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Enrollment Services Division Council Newsletter
ACCUPLACER went to a new platform on 2/23/15 and there have been problems ever since. On Sunday,
March 1, ACCUPLACER brought the system down and tried to correct the majority of problems. Some were
concerned not with the actual administration of the tests, but in getting print-outs of results and running
reports. Query set-ups were wiped out and then restored. There are still continuing problems. All users are
having issues—not just ECC. Staff is adjusting to the new Accuplacer platform.
CCCAssess has contracted with two vendors for the Common Assessment Test, which is to be rolled out
about a year from now. One vendor is to write the software program and the other to write the
questions. In order to receive SSSP funds, we must begin using the Common Assessment Test in lieu of
ACCUPLACER, which will be going away. (California only.)
Testing totals are attached:
GRAND TOTALS FOR ALL STUDENTS TESTED 2007-2015
AT EL CAMINO COLLEGE
JUL
AUG
SEPT
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
JUN
GRAND TOTAL
2007-08
2008-09
2009-10
2,448
2,852
291
252
468
787
1,616
1,005
379
824
1,699
3,118
15,739
2,563
2,661
336
264
510
818
1,383
1,495
533
1,025
1,811
3,102
16,501
2,359
2,883
506
280
553
977
1,262
1,104
629
940
1,875
3,244
16,612
2010-11
2,113
2,328
501
279
679
999
1,323
958
667
1,050
1,953
2,884
15,734
2011-12
2012-13
2013-14
2014-15
1,920
2,048
317
288
823
1,047
1,205
907
641
1,189
2,466
2,418
15,269
1,817
1,829
276
392
645
997
1,122
681
668
1,229
2,259
2,505
14,420
1,863
1,722
256
302
651
1,135
1,409
643
1,519
1,199
1,585
1,775
14,059
1,915
1,565
247
270
595
1,082
1,128
870
First Year Experience (FYE)
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The First Year Experience (FYE) program continues to recruit new students for the 2015-2016 Academic Year.
FYE Information Sessions are scheduled on most Tuesdays from 4:30 p.m. to 6:00 p.m. on-campus.
Prospective students and parents are invited to attend. Students who want to participate in the FYE program
are required to attend an FYE Information Session.
The FYE program is working on the educational partners associated with the South Bay Promise to recruit
thirty students from Centinela Valley Union High School District (CVUHSD) and thirty students from
Inglewood Unified School District (IUSD). As of late February 2015, the FYE program had received
approximately 150 applications from CVUHSD and approximately 45 applications from IUSD.
Title V Graduation Initiative
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With Idania Reyes’ appointment as the new Director of Student Equity Program effective Monday, March 2,
2015, the Title V Graduation Initiative will be undergoing some significant changes. However, to help with
this transition, Idania has proposed working 50% as the Director of the Title V Graduation Initiative and 50%
as the Director of Student Equity Program for the month of March 2015. There are many on-going projects
at both El Camino College and El Camino College Compton Center that are currently being funded with Title V
Graduation Initiative funds. Guidance from the Vice President of Student & Community Advancement and
the Vice President of Academic Affairs is being sought on this proposal.
Enrollment Services Division Council Newsletter
Page 3
Outreach and School Relations
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There are 6,939 students currently in the Outreach and School Relations Prospective Student
Database. Contact Robin Dreizler if your program wishes to use this database for program recruitment.
Outreach has begun work with the Fine Arts Division to implement outreach strategies including inviting
students to attend performances on campus and assist with the Fine Arts Open House scheduled for Friday,
April 24, 2015.
Outreach has started working with the ESL program to offer information sessions at local high schools for
their ESL students.
Onizuka Space Science Day was a huge success on Saturday, March 7th. More than 1,000 were in attendance
to hear Dr. Koichi Wakata share his experiences in space with local middle school and high school students.
OASR is working with the local adult schools to schedule the various outreach services (info session,
application workshop, orientation – Julieta Ortiz will be there to help the students with testing and ed plans)
OASR has created a CTE info session to help introduce interested students to the many opportunities that
CTE has to offer.
2015/16 Ambassador Program applications will become available March 23rd and will be due to the office of
Outreach and School Relations by May 1st. Training for the new group will take place in July with additional
meetings in August, prior to the start of the Fall 2015 semester.
Testing update: OASR has proctored slightly over 1,000 assessments with a total of 53 scheduled dates for
this academic year (as of 3/9/15).
Foster and Kinship Education & Adult Education Liaising
Operations / Personnel
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Institutional Research
o Foster & Kinship Care Education (FKCE) classes are now being completing the Pre & Post assessments
that will be processed by Institutional Research.
o PS-MAPP: We received permission to take the existing evaluations provided by the funding source
and redesign it to meet the specification of the Research Department. The modification in the
assessments enables us to process the PS-MAPP data using El Camino’s methods and supports
electronic reporting of the data.
The Demographic information for PS-MAPP is in progress of being collected.
Foster & Kinship Care Education (FKCE) Program
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The FKCE class through June 2015 is now on the website.
Classes offered:
o January – forty (40) hours were offered and completed. There were twenty-four (24) renewal hours
and sixteen (16) Pre-service certification hours. We served a total of ninety –one (91) Participants
were served.
o February – twenty-three (23) hours were offered and thirteen (13) were completed.
o March – forty-eight (48) classes are planned and to date sixteen (16) hours were offered and
completed. Four (4) hours were renewal hours and eight (8) were F-Rate Pre- Service.
Collaboration is planned with the Fetal Alcohol Syndrome organization to present a conference on May 21,
2015. We will provide training hours and certificates for the caregivers who attend.
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Enrollment Services Division Council Newsletter
PS-MAPP
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The third and final module for this program year completed on February 28, 2015. Twenty (20) participants
graduated.
Student Advocacy and Support
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We continue to provide follow-up to the students. Primary needs are financial aid regarding letters
confirming residency.
In February we completed the process to implement a pilot book voucher program with the Department of
Children & Family Services, Youth Development Services. The Pilot will be implemented beginning with the
summer and fall 2015 semesters. We began the process in October and it was completed after our classes
had started. Three other schools are also participating, Long Beach City Community College, Pasadena City
Community and Los Angeles Southwest College.
We continue to work with the John Burton Foundation around Priority Registration. The purpose of this
project is to develop strategies to better inform and support foster youth access priority registration.
Adult Education Liaising - We continue to respond to the students who contact us.
Contributors:
Alexis Estwick, Lorena Garcia, William Garcia, Julieta Ortiz, Ngoc Tran and Breanna von Stein
Enrollment Services Division Council Newsletter
Page 5
Calendar of Events – MARCH 2015
Date
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7
10
10
11
11
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12
12
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13
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16
16
17
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18
18
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19
19
Event (Department)
Time
Place
Comments
Application workshop
Student Symposium- Who am I?
Placement Test
CTE Info Session
Placement Test
MyECC 101
Spring Community College Fair
Placement Test
Campus Tour - Culver City HS/SRC
Presentation
Placement Test - Inglewood HS
Placement Test - DaVinci Science
6th Annual Spring Summit
Alliance College Day 2015
Application Workshop
Placement Test
Individual Campus Tour
Individual Campus Tour
Community college night
EOPS Student Success Conference
EOPS Student Success Conference
Individual Campus Tour
Placement Test - Hawthorne HS
ESL Presentation - (Assistance
only)
Placement Test
Individual Campus Tour
Ambassador Meeting
Placement Test
Campus Tour - 153rd Street School
Placement Test - West HS
Orientation Help @ SBAS
Placement Test
12pm-1:30pm
3pm-4pm
1:30pm start
1:30-2:30pm
8am start
8am-9:30am
12:17pm-12:47pm
1:45pm start
8:45am-10:15am
Palos Verdes HS
Distance Education Center
Health Science Academy
CVUSD Independent Study
North HS - Library
Alliance Simon Tech HS
Manual Arts HS
Alliance Ouchi HS
Meet location TBD
Workshop
Workshop
Testing
Presentation
Testing
Workshop
College Fair
Testing
Tour
8:30am start
9:00am start
11:30am-2:30pm
12:10pm-1:30pm
8:00am start
1pm start
10am-11am
4pm-5pm
6:30pm-8pm
10:15am-11:15am
11:20am-12:20pm
3pm-4pm
8:30am start
8am-10am
Basic Skills Lab
DaVinci Science
CSUDH
CSULA
South Bay Adult School
Gardena HS
Meet at Information Desk
Meet at Information Desk
Palos Verdes Peninsula
Testing
Testing
College Fair
College Fair
Workshop
Testing
Tour
Tour
Presentation
Meet at Information Desk
Basic Skills Lab
Torrance HS
Tour
Testing
Presentation
10am start
3pm-4pm
3pm-4:30pm
8am start
9:30am-10:30am
7:30am
8:00am - 10:00am
2pm
Testing
Tour
Meeting
Testing
Tour
Testing
Workshop
Testing
MyECC 101
Campus Tour- Alliance Burton
Tech
Campus Tour- Hawkins HS
Individual Campus Tour
Roadmap to College
Campus tour-Hawthorne Middle
school
Individual Campus Tour
9am-11am
9am-10am
Lawndale HS
Meet at Information Desk
SSVC 207
Fremont HS
Meet at Marsee Auditorium
West HS - Career Center
South Bay Adult School
Lennox Math and Science
Academy
Animo Pat Brown
Meet at Marsee Auditorium
11am-12pm
2pm-3pm
6:30pm-8:30pm
9am-10am
Meet at Marsee Auditorium
Meet at Information Desk
West HS
Meet at Marsee Auditorium
Tour
Tour
Presentation
Tour
3pm-4pm
Meet at Information Desk
Tour
Workshop
Tour
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Enrollment Services Division Council Newsletter
Calendar of Events – MARCH 2015
Date
Event (Department)
Time
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19
Individual Campus Tour
1st Annual College Fair
4pm-5pm
10am-2pm
21
23
23
24
24
Placement Test
Placement Test - SBAS
Placement Test
CTE Info Session
Student Symposium- How do I
prioritize?
Placement Test
Campus Tour- South Gate HS
MyECC 101
Placement Test - Animo Watts
Campus Tour- UCLA Health
Individual Campus Tour
Career Day
Campus Tour - Animo College
Prep
1st Annual College Fair
Application Workshop
Planetarium visit and tour - 2
groups, 1 hour each. Start at 12:30
City of Carson Youth Conference
12:15pm-2:30
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25
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26
26
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28
Place
Comments
Tour
College Fair
9am-12pm
8:00am start
1pm start
8am - 8:45 am
9:30am-10:30am
Meet at Information Desk
Assurance Learning Academy
(LA)
Narbonne HS
South Bay Adult School
Palos Verdes HS
Carson High School
Distance Education Center
1pm start
10:30-11:30
1:30pm-2:30pm
2pm start
3pm-4pm
3pm-4pm
8am-11am
9am - 10am
Carson High School
Meet at Marsee Auditorium
Alliance Burton Tech HS
Room 209
meet in SSVC 106
Meet at Information Desk
Rogers Middle School
Meet at Marsee Auditorium
Testing
Tour
Presentation
Testing
Tour
Tour
Presentation
Tour
11:30am-1:30pm
11:45-1pm
David Starr Jordan HS
STEAM/VAPA HS - 5225
Tweety Blvd. South Gate
Meet at Planetarium
College Fair
Workshop
City of Carson Community
Center
College Fair
10am-11am
Testing
Testing
Testing
Workshop
Workshop
Tour