EL CAMINO COLLEGE
ENROLLMENT MANAGEMENT MEETING
DATE: August 15, 2013
Present: F. Arce, R. Bell, K. Daniel-DiGregorio, W. Garcia, I. Graff, G. Miranda, C. Mosqueda, W.
Mulrooney, J. Nishime, R. Smith, J. Soden
Other Guests: Andrew Dunigan, Will Warren
The meeting began at 2:38 p.m.
I. INFORMATION
A. Notes of June 13, 2013: Distributed and reviewed.
1. The minutes were approved with no changes or corrections.
II. DISCUSSION/ACTION
A. Enrollment Priorities Memo to the President (W. Garcia)
1. Discussion has taken place for the past five months and the current memo was revised
according to the committee members’ recommendations. The committee was asked for their
support in endorsing the memo to keep the in-district designated groups unchanged for the
2014-15 Academic Year. Doing so will give the committee more time to review data and
successfully implement the Student Success Task Force recommendations. There are
approximately 1,800 students in the current in-district designated groups and the attachment
to the memo will make note of this.
2. A discussion about the affects students in multiple programs receiving multiple benefits
have on other students not in programs is tabled for a future meeting.
3. Suggestions were made to 1) amend the first sentence in the third paragraph to
“…recommend consideration of the changes to the 2015-2016 Academic Year…” and 2)
reference the attachment somewhere in the memo.
B. Update on Progress of Conversion to New CCCApply (W. Mulrooney)
1. ITS will begin conversion to the new CCCApply in late September/early October. The
target date to open summer/fall 2014 applications is November 1, 2013. Applicants for
spring 2014 will be using the old and new systems. UCs will begin accepting admission
applications on November 1st; the filing period for CSUs is October 1-November 30.
C. Update on Progress on Implementation of Student Success Act – Orientation (R. Smith)
1. A request was made to include orientation and assessment information on the auto response
message students receive by email within 48 hours after completing an admissions
application. The suggestion was made to add Human Development course information to
the auto response, but it was determined that Human Development information could be
given to students by counselors when developing student educational plans. Future meetings
with ITS and Admissions will be held to discuss project management scenarios and
structuring requirements in Open CCCApply; a suggestion was made to include a
representative from Counseling. Need to plan how priority registration will be coded.
2. Counseling and ITS are currently working to determine if Cynosure, an outside vendor, will
be used to create an online orientation. The decision must be made whether to purchase one
module for both campuses or separate modules for each campus. Currently, students are
directed to one location for online orientation. ECC and Compton Center will each purchase
their own modules - information is specific for each campus. Discussion took place about
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orientation requirements for students who attend classes on both campuses. Dr. Smith
requested that questions to be directed to her and she and Dr. Shabazz will work with ITS to
implement the online orientation.
An official notice was emailed to continuing students, faculty and staff regarding changes
relating to the mandate.
Decisions must be made about exemptions from orientation for ITS to move forward with
coding.
D. Update on Progress on Implementation of Student Success Act – Ed Plans (R. Smith)
1. There were extensive discussions last spring among the counseling faculty about
educational plans and the different types of ed plans offered by other community colleges.
Human Development courses require students to complete their educational plans.
Community colleges are waiting for the Chancellor’s Office decision to use either the
abbreviated (one or two semesters) ed plan through MyEdu or the comprehensive (two or
more semesters) ed plan to count towards the Student Success Act (SB 1456). It was stated
that this may be a local rather than a statewide decision. MyEdu may become the statewide
plan. The Chancellor’s office will fund both abbreviated and comprehensive ed plans - ECC
may encourage students to have both. MyEdu works well for new students and is very userfriendly.
E. Update on Progress on Implementation of Student Success Act – Assessment (W. Garcia)
1. The Assessment/Testing Center worked closely with ITS to develop a workflow and flow
chart of assessment requirements/process for enrollment priority consideration. The
difficulty is in identifying all the exemptions (i.e. Advance Placement, EAP, equivalent tests
taken elsewhere) and how they are noted in Colleague.
F. Enrollment Management Plan (W. Mulrooney)
1. The Enrollment Management Plan would be a four-year plan, reviewed and revised
annually. Before developing the plan it was recommended the Committee review
information/data on student demographics, current high school student demographics within
feeder and non-feeder high schools in the area, and the needs of the community. Other
population targets include adult education (Jose Anaya is working in partnership with adult
education; adult education will move from K-12 to community colleges in two years), future
demands from veteran students, out-of-state students and the impact to enrollment by
current students not meeting satisfactory academic progress. These are examples of the
model we need to determine before developing enrollment plans. The committee should be
involved in the development of questions on the community survey for bond support, if
possible. High school enrollment profiles and trends are conducted by Institutional Research
on a regular basis and can be used as a starting point.
2. The recommendation was made to create a subcommittee to develop the Enrollment
Management Plan and include members from Planning, Outreach (ECC and Compton,) and
Academic Affairs. Contact W. Mulrooney if you are interested in serving on the
subcommittee.
3. The Enrollment Trends Report is used by Academic Affairs for weekly planning. The goal
for Fall 2013 is approximately 19,000 FTES, a significant increase compared to Fall 2012.
About 100 sections were added in comparison to Fall 2012. The FTES Student Projections
and Goals report handout compares the number of sections offered each semester and FTES
in 2012-2013 with projected section count and FTES in 2013-14. This will help guide
Enrollment Management Committee discussions. This report is not currently available for
the Compton Center.
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The recommendation was made to email the committee members the Monday, Tuesday and
Wednesday prior to the drop deadline trends reports.
III. NEXT MEETING
1. A recommendation was made to move the Enrollment Management Committee meetings to
the 2nd and 4th Thursdays of each month from 1:00pm-2:30pm.
2. The recommendation was made to create a better balance of representation assigned to the
committee. Currently there are 6 representatives from Academic Affairs, 10 from Student
Services and 2 from Administrative Services. This discussion will be tabled for a future
meeting.
3. A request was made to include the CalWORKs program to the mandated enrollment priority
group with EOP&S and Care according to AB86, modification to Ed Code 66025 signed by
Governor Brown on July 1st.
The next Enrollment Management meeting will be held on September 12, 2013 at 1:00 p.m. in Library
202.
The meeting adjourned at 4:09 p.m.
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