College Senate: Minutes
Date: 01/15/2013
Location: Allied Health Bldg., Room 4510
November Minutes Approved:
Yes
No
Visit the College Senate website at http://www1.cpcc.edu/senate/ for the College Senate minutes,
SharePoints (items for open discussion), and information about NCCCFA, Senate bylaws, Senate
membership, committees, forms, etc.
Guest Speakers: Richard Zollinger, Vice President of Learning
 John Cone and George Wightman visited with Richard Zollinger regarding action taken to reduce
faculty overloads from 2 classes to 1. Mr. Zollinger wanted to address this issue directly to the
Senate.
 Barry Goldstein, CPCC’s SACS representative who will lead the group visiting CPCC next fall,
volunteered to come to CPCC before the holidays for a consultation. During exit interviews he
stated that he felt CPCC has 2 vulnerabilities: one involves institutional effectiveness, the other is
related to the faculty workload. He felt that a faculty load of 18 credit hours is too much and
observed that many faculty are teaching more than 18 credit hours of classes.
 Administration had only 10 days to try to do something about this vulnerability for Spring term.
The goal was to show CPCC made an effort to improve in this area; this would go into the focus
report to be written in June.
 Administration pulled data from Fall 2012 that showed there were a few faculty members teaching
beyond 26 load units. Policy 4.12 – Workload needs to be revisited, but in the meantime
something needed to be done quickly. Deans were asked to look at the teaching load and
courses and inform administration of the implication of reducing overloads. The response
included cancelling classes so Mr. Zollinger took the issue to the Cabinet since this is a college
issue, not a learning issue.
 Enrollment numbers indicated low enrollment so some classes were cancelled. Another option
was to combine some classes which would reduce the course load from 2 classes to 1.5 – this is
already being done in Sciences and Information Technology. In Behavioral and Social Sciences
administration is looking at the ratio of full- to part-time employees and it looks as though there is
room to add more part-time instructors.
 Richard Zollinger stated that he was aware there could be some miscommunication when
information goes out into the community, which is why he visited Senate. He opened the floor for
questions.
 Question: Are part-time instructors going to have their course load reduced as well?
Response: Part-time instructors can’t teach more than half a full load of classes – we had
to make some exceptions. Randolph Community College was placed on suspension, but
they didn’t have a policy addressing workload. We do, so we had to clearly document why
someone had overloads.
 Question: If SACS is concerned about our load, are they concerned about our total load or
our full-time workload?
Response: This is Goldstein’s opinion of our vulnerability – not SACS. It depends on who
is on the team.
 Question: Has anyone looked at the value of full-time faculty vs. part-time faculty?
Response: I’ve seen nothing indicating one performing better than another – I think you
have to look at it based on the discipline.
 Question: Has anyone looked at quality of teaching when an instructor teacher one more
class beyond their load?
Response: We’re trying to have a 3rd party vendor, who will help with student opinion
survey, see if there is an effect of overload on quality.
 Mr. Zollinger invited faculty to contact himself or Dr. Cathey Ross with questions or concerns.
President’s Report (Dr. John Cone):
 Employee Monitoring Management and Attendance (EMMA) System Implementation: Biometric
technology will be used to track employees. A fingerprint scanner clocks time in and out. Dr.
Cone read the following email to the senate:
PAYROLL ENHANCEMENT TO AUTOMATED TIME REPORTING
Payroll is pleased to announce an enhancement to our automated time reporting system with the
addition of biometric readers. In our efforts to streamline the time entry process for our part-time hourly
employees, CPCC is implementing a new time gathering process entitled EMMA (Employee
Monitoring, Management and Attendance). EMMA is a time and attendance solution which uses a
biometric reader (fingerprint) to capture an employee’s clock in and out time. Employees will be able to
review their hours on the new system.
When EMMA scans your fingerprint, only the ‘points of distinction’ (or Minutiae) are stored. The actual
fingerprint image is NOT stored or saved. The unique patterns that are essential to the identification
of a fingerprint are not maintained in the EMMA system.
We processed our first pilot group on the December 2012 payroll which was successful and we will
implement the new EMMA system in phases. A representative from the Payroll department will meet
with each area and explain in detail the process and answer any questions you may have.
Dr. Cone wanted to make the senate aware of the implementation of EMMA. This is not affecting
faculty or professional staff. Some faculty have expressed concern. If you have concerns send
your input to Dr. Cone.

Multiple Measures (Presented by Dr. Pat West): A new policy, coming down from the state, will
permit incoming students with a high school GPA of 2.6 to be placed in college level courses.
This will begin in Fall 2015. The student transcript must be 5 years old and have FCR codes 1 –
4. These conditions place them at English 111. The FRC codes are only for NC. Colleges may
require students to meet additional requirements; for example, they may be required to take
additional math labs with a GPA between 2.6 and 3.0. Students who don’t have a 2.6 GPA could
meet the requirement with CT or SAT waiver scores. We have never used high school GPA but
many schools do. Dr. Zeiss would like for us to start in Fall 2013 but up to this point we haven’t
been tracking FRC codes. It looks like we might have 427 affected students

Instructors Directed to grant withdrawals: At the end of last term, the Disability Services offices
directed instructors to withdraw students sent the email simultaneously to the student. George
Wightman and Dr. Cone brought this issue to Mr. Zollinger. His response was to have Cathey
Ross tell Disability Services that this wasn’t supposed to happen. On their website, Disability
Services says there needs to be a medical reason for withdrawal. Disability Services will tell the
instructor to withdraw the student in this case. Disability Services telling the instructor what to do
may send a bad message to students. We were told that the instructor makes the ultimate
decision regarding withdrawal. Disability Services can communicate with us and describe the
situation but we’re not to be directed to withdraw the student. Technically this has been resolved
but there is some language in the website that may need to be reworded.

New Business (presented by Fred Tone): The Executive Committee had several issues under
discussion including attendance and overloads. George Wightman suggested we have a
cohesive proposal to present to administration saying we have some problems with some issues,
and this is how we’d like to go forward. The Executive Committee and Faculty Welfare are
putting together a proposal about our concerns regarding workloads, the attendance reporting
process, administrative leave, and other issues. This is a work in progress. During the SACS
visit they look at senate minutes – their recommendation for faculty workload is 15 hours, and
other institutions with our load have been censured. This document and SACS gives us
leverage. Mr. Tone invited senators to make suggestions.
o
o
Dr. Cone: We have been reactive, not proactive. Now is the time to try and change
things so that we are brought into the decision making process. Dr. Zeiss said that the
consultant from SACS said the basic load was at issue.
Comments:
 Be sure to make the distinction between CCE and curriculum since CCE is
required to put in 40 clock hours as opposed to course load.
 Make sure we put attention on credentials. Give overload to experienced
credentialed professors first.
Committee Reports:
1. President-elect (George Wightman):
No report.
2. Academic Policies (Dr. Lisa Godwin):
Meeting electronically this month – via email.
3. Credentials (Arlene Parrish):
We are hoping to get portfolios. Encourage faculty to submit portfolios
4. Curriculum (Dr. Pat West):
Please see the Curriculum Committee report, available on their webpage:
http://www.cpcc.edu/senate/committees/curriculum/minutes/2013
5. Educational Resources (Joel Moore):
Funds are down to less than $3000 – this has been mentioned to Richard Zollinger to see if we can
increase funds.
6. Faculty Welfare (Brenda Armentrout/Fred Tone):
 The Committee will meet after the senate meeting. Faculty Welfare is examining the PDP
process and how it fits into contracts.
 Brenda Armentrout requested information about disposal of records. Joel Moore knows of
disposal bins and will look into access to this material.
 Safety in the classroom: Please email Mr. Tone or Ms. Armentrout if you have concerns
about safety. Ms. Armentrout mentioned that it is not possible to lock classrooms in Overcash
from the inside. Concerns mentioned by senators during the meeting included the faculty
parking deck gate remaining open and admission of students with a criminal record (one
example of a student who had an assault record taking a class entirely composed of female
students was mentioned). Additional concerns included the lack of a security presence early
in the morning (7:00 a.m.). A recommendation was made to request electronic locks where
possible.
7. Professional Staff Welfare (Chris Pittman/Tony Hayes):
Under consideration by the committee: July 5th holiday – If we go into a 4 day work week due to July
4th falling on a Thursday, do we lose that holiday because it falls on a Friday? The committee is also
looking into spaces for staff and square footage.
8. Student Welfare (Dr. Farhad Javidi):
No new business.
9. Technology (Gary Ritter):
 Gary Ritter asked the senate if there were any questions about the process for captioning of
videos and asked if everyone had received the informative email sent to faculty regarding this
issue. Senators confirmed receipt of this email.
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Regarding captioning, faculty teaching online classes and using videos should let students
know before class starts and direct them to tell the instructor if they are deaf and hard of
hearing. Mr. Ritter stated he heard some people have taken down videos and requested they
not do that.
eLearning is reviewing bids for a synchronous tool. Also, they are holding a demo for digital
textbooks January 24 at 2:00 p.m. in Overcash 308.
Professional Development is working with eLearning on certification for a flipped classroom
focusing on how to “flip,” pedagogy, demos, etc.
May 20: EdCamp.
Next Meeting Time: 3nd Tuesday of the month (2:30):
Location: Allied Health Bldg., Room 4510
Respectfully submitted,
Alison Gagan
Secretary