College Senate: Minutes
Date: 2-16-10
Minutes Approved: _X__Yes
Location: Giles 107
___No (Changes: )
Visit the College Senate website at http://www1.cpcc.edu/senate/ for the College Senate minutes, SharePoints
(items for open discussion), and information about NCCCFA, Senate bylaws, Senate membership, committees,
forms, etc.
President Brenda Armentrout called the meeting to order and introduced the guest speakers.
Guest Speakers:
 Rich Rosenthal, Associate VP, Facilities & Construction
 Chauncey Bowers, Director, Emergency Management
 Charles Wright, Assistant Director, Security Services
 Jessica Graham, Assistant to the President, Community Relations & Marketing Services
The four guests opened the floor to discussion, questions, and concerns from senators about security at all CPCC
campuses. The lengthy discussion covered many facets of security as well as specific issues brought to the attention
of the guests and Senate alike. One request from Security was to encourage faculty, staff, and students to enroll in
Critical Alert so they can be advised of emergency situations. After much discussion of various security topics, it was
decided that today’s guests would return to Senate meetings periodically to provide updates.
President’s Report (Brenda Armentrout): Due to the lengthy discussions with Security, Brenda briefly reported on
the following issues:
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Student Opinion Survey: The committee is meeting to review the SOS.
Classroom Resource Survey: Brenda will meet with Terri Manning and Denise Wells tomorrow to discuss
this.
2010-2011 Budget: Dr. Zeiss reports next year’s state and local budgets are still unknown.
Senate meeting time: Brenda requested that senators plan to stay until at least 4:00 for Senate meetings.
Committee Reports:
1. President-elect (Gary Gilbody): Gary reported that the eLearning Task Force is continuing to meet.
2. Academic Policies (Tracie Clark):
Tracie announced that the committee is looking at the possibility of adding suffixes to Ws for removal of students
from courses and for plagiarism; she will report on this at a later meeting.
Also, Tracie presented the committee’s recommendation for revisions to the Course Grade Appeals Procedure.
The following proposal (with recommended changes highlighted in yellow) was presented; a motion was
made and seconded to accept the proposal and was passed unanimously:
V. Course Grade Appeals Procedure
A part of faculty responsibility at Central Piedmont Community College is the assignment of student course grades
according to methods which are professionally acceptable, communicated to everyone in the class, and applied to all
students equally.
Any student who contests a course grade should attempt first to resolve the matter with the faculty member who
assigned the grade. Failing to reach a satisfactory resolution, the student may appeal the course grade in accordance
with the procedure outlined below. While a grade is being appealed, a student is obligated to abide by the written
division policies concerning continuation in programs or continuation in courses with prerequisites.
A. The student must consult initially with the faculty member who assigned the course grade.
B. Students may seek mediation during the Course Grade Appeals Procedure after they have discussed the grade in
question with the faculty member who assigned the grade, but prior to presenting the Grade Appeal form to the division
director as described in V. C. below. If the matter is not resolved through discussion with the faculty member, the
student may request mediation.
C. If the conference between the student and the faculty member does not resolve the matter, then the student must
complete and submit the Grade Appeal Form to the division director where the contested course grade was awarded.
This written appeal must be filed within 30 calendar days after the grade has been posted and cannot be appealed
beyond this period. The written appeal will become the document of record. The 30-day period will be extended if
mediation is a part of the process.
Recommended addition by the Academic Policies Subcommittee:
The written request for review of a final course grade shall be accompanied by any evidence the student
believes supports the conclusion that the grade was impermissibly or arbitrarily assigned. Evidence
might include papers, tests, syllabi, or written documentation from witnesses. The student must
demonstrate that the instructor applied irrelevant or impermissible criteria in evaluating the student's
academic performance, that the instructor failed to follow his or her course evaluation standards, or that
the course grade was assigned as the result of a clear and material mistake in calculating or recording
grades. That the student disagrees with the assigned grade does not constitute a basis for a grade
appeal. The decision to grant a mediation hearing will be based only on the written documentation
reviewed by the Division Director.
D. (If mediation is deemed warranted by the Division Director,) the division director will then confer with the
student and the faculty member to seek resolution by mutual agreement. When appropriate, the program
chair/coordinator in which the course grade was assigned will be involved in this conference. The conference
time, date, and location will be determined by the Division Director. If the student fails to maintain the
standards set by the Student Code of Conduct at any stage of the grade appeals process or misses the
agreed upon mediation appointment without prior discussion with the Division Director, rights to a
mediation hearing are forfeited.
E. Failing such resolution, the student may contact the appropriate instructional dean for an appointment. The dean will
request all documentation, including the Student Grade Appeal Form from the division director prior to meeting with the
student. Within 10 working days after receiving the documentation, the dean will confer with the student, faculty
member, division director, and when appropriate, program chair/coordinator. Based on these discussions, the dean with
either render a decision or convene the Grade Appeal Committee.
F. If the dean renders a decision, he/she will communicate that decision in writing to the student, the faculty member,
the program chair/coordinator, and the division director. If the grade is to be changed, the dean will change the grade.
The dean's decision will be final.
G. If the dean determines that further evaluation of the student’s work is warranted, the dean will convene a Grade
Appeal Committee. This committee will consist of the convening dean and three faculty members. The Faculty Senate
will appoint one member. The student will select one member, and the instructor who assigned the contested grade will
select one member. The faculty member who assigned the grade, the student, the division director, and when
appropriate, the program chair/coordinator, will be present at the meeting. The student may bring one guest. The
student and faculty member will be given an opportunity to address the committee and to answer questions. The
student’s guest, the division director and the program chair may not address the committee. The three faculty members
will vote to affirm the grade or to change the grade. The committee’s decision will be final. The dean will communicate
the committee’s decision in writing to the student, the division director, program chair, and the faculty member who
assigned the grade. If the grade is to be changed, the dean will change the grade.
H. If the dean changes the grade, the College will assist the student in resuming studies at the College.
This written appeal must be filed within 30 calendar days after the grade has been posted and cannot be
appealed beyond this period.
GRADE APPEAL FORM
This form should be completed and returned to the division director in the area in which the contested grade was
assigned.
Student Name:______________________________________________________
Student ID #:_______________________________________________________
Email address:______________________________________________________
Phone #:___________________________________________________________
Class Name & Section Number:________________________________________
Date contested grade was assigned:_____________________________________
Name of instructor assigning grade:_____________________________________
Student must complete each of the following:
A. Provide an explanation of any previous attempts to resolve this matter:
B. State the reason(s) for your appeal:
C. Attach copies of documentation that support your claim, which may include, but are not limited
to, personal grade records, copies of graded work, email communication with the instructor, and
statements of support from other witnesses. Not all of these items will apply to you depending on
the basis of your appeal.
______________________________________________
Student’s Signature
______________________________________________
Division Director’s Signature
______________
Date
______________
Date
3. Credentials (Phil Briggs): absent
4. Curriculum (Pat West): Pat provided the following handout as her report from the Curriculum Committee’s
November-December 2009 meeting:
Requests reviewed and approved:
1. Certificate Requests:
a. Electrical/Electronics program certificate: Electrical/Electronics with a Specialization in Industrial
Maintenance.
b. Office Administration certificate: Office Administration Specialist Certificate (C25370-C5)
c. Human Services Technology, Substance Abuse new certificate: Substance Abuse Counseling
Certificate (C4538E-C3)
2. Program of Study Changes:
a. Web Technologies program of study (POS) change to delete Web 287, Web E-Portfolio and replace
with WEB 289, Internet Technologies Project
b. WEB 287 will remain in the POS as a technical elective
3. Pre-Requisite Requests:
a. Add pre-requisite to CCT 240, Data Recovery Techniques
b. Add pre-requisite to CCT 250, Network Vulnerabilities I
c. Interpreter Education adding a pre-requisite for IPP 151, ASL Numbers & Fingerspell
5. Educational Resources (Ann Rowell/Erin Payton): Erin presented the following information:
Educational Resources Funding…a quick guide
 Funding Sources
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Educational Resources (ER) funds come from the state
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Tier A funds come from the Foundation
Availability of Funding
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ER funds can be reverted back to state at any time if they need it: spend, spend, spend before that
happens!
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Tier A is ours until we spend it up.
Required Signatures
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In-State using ER funds: signed by self, supervisor, and VP of Instruction
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Travel cap
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Out of state: signed by everyone including the President
Limit per person per fiscal year: $1500. Maximum amount received over three fiscal years is
$3,000. Upon reaching the maximum amount, applicants must wait one fiscal year before re-applying
for funding.
How much did we start with, how much is left?
o
ER funding amount for 2009/2010: $20,000, about $10,000 left
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Tier A: $70,000, about $35,000 left (this pot is larger because it can be used by instructors,
professional staff, classified staff and administrators up to the president’s office. It also goes to Back
to School funding as well as Professional Development opportunities.)
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Reimbursement for ER monies: send receipts to Diann Back in The Center for Leadership and Staff
Development within 14 days of returning.
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May/April/June/July trips with either ER or Tier A funding: if paying for flight early, you can be reimbursed.
You don’t have to wait until your trip arrives, just submit your receipt early. Money might be gone by the time
your trip arrives, so you may not be reimbursed for incidentals like food/taxi/parking/etc.
(2/2010, Erin Payton, ERC co-chair)
6. Faculty Welfare (Nina Neal/Gary Gilbody): Gary reported that they are meeting with the college’s Technology
Committee and Care Team. Updates will be forthcoming.
7. Professional Staff Welfare (Adam Brooks/Scarlett Hollingsworth): Adam reported that this committee met and
discussed security issues as well as volunteer needs for Sensoria.
8. Student Welfare (Rudy Johnson/Heather Hamilton): Heather reported that the committee is still working on
issues relating to safety concerns for crossing Elizabeth Avenue, Seventh Street, Charlottetowne Avenue, and
Kings Drive. They will also ask SGA about the need for bike racks.
9. Technology (Adam Brooks): Adam reported that they are developing a technology-needs survey, are working
with e-portfolio questions, and have invited the Instructional Technology area of ITS to meet with the committee
to discuss clickers. The college’s Technology Team approved Google apps and training will be provided soon.
10. NCCCFA (no chair): no report
11. Part-time Welfare (Kristen Monteith): no report
12. “Spirit” (Farhad Javidi): no report
NEW BUSINESS: Brenda announced that the Senate may meet in the Allied Health Building next month. If so,
those interested in a tour of the building would meet at 2:00 with the meeting starting at 2:30. For the April meeting,
we may meet in the Arts Building and then in May, in the Culinary Building. Confirmations will be sent to senators
prior to meeting days.
OLD BUSINESS: None
There being no further business, a motion was made, seconded, and unanimously voted to adjourn the meeting.
ACTION: Please share the information in these minutes with the members of your division/department.
Next Meeting Time: 3rd Tuesday of the month (2:30): Location: TBD
Respectfully submitted,
Barbara Whitt,
Secretary