EL CAMINO COLLEGE
Office of the Vice President – Academic Affairs
NOTES – COUNCIL OF DEANS
May 28, 2015
Present: J. Anaya, R. Bell, C. Fitzsimons, W. Garcia, E. Geraghty, I. Graff, A. Grigsby,
A. Hernandez, K. Holmes, S. Jones, B. Klier, T. Lew, G. Miranda, W. Morris, B. Mulrooney,
R. Natividad, J. Nishime, D. Patel, V. Rapp, S. Rodriguez, D. Shrader, J. Sims, C. Striepe,
W. Warren
I. INFORMATION
A. Notes of 4/9/15: Distributed and reviewed with the following revisions:
IA. Notes of 4/9/15:
IIA. “Probation 2 subject to lose enrollment priority for fall. If registration is split, put
lower priority for fall and bye maybe for summer.
“Group 1 – SRC and Foster Care, EOPS, Veterans, and CalWORKs.
“Group 2 – None.
“Group 3 – athletes and new in-district students district defined groups
Put together a working group to work on issues….suggested participants include:
Richette Bell, Griselda Castro, Robin Dreizler, Elizabeth Martinez…”
B. PBC Update: C. Fitzsimons provided an update on the 5/7 meeting:
 Reviewed the budget development process and annual budget book. The new
statement of purpose and new responsibilities was reviewed and will be included in
the final budget book.
 J. Ely presented on the tentative budget. A change in district size resulted in a loss of
$1 million.
 Planning Summit debrief – I. Graff reviewed three recommendations: institutional
effectiveness, financial resource, planning and decision-making processes.
 The committee was requested to review the planning and budgeting calendar.
C. ASO Update: S. Jones provided an update:
 Elected officers: President: Vishu Gupta; Vice President: Stephanie Pedrahita;
Student Trustee: Eman Dalili
 Student retreat will be held the same day as the fall flex day.
II. DISCUSSION/ACTION
A. Concurrent Enrollment: It was noted that concurrent enrollment needs to be streamlined
and easy for students to attend ECC. A subcommittee reviewed and made
recommendations that will help the process. In past years, there were over 4,000
concurrent enrolled students. Presently, we have fewer students because of enrollment
restrictions imposed by the state. Proposed legislation, AB288, will loosen the
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restrictions. Students that take courses at the college are more likely to complete a
certificate/degree. The current maximum units allowed are 11 units. AB288 will
increase the maximum to 15 units. Currently, classes at high school sites must be open to
the public but that will change if the bill is passed. There may be opportunities to take
advantage of the new bill and expand what is done at the high school.
In the fall, the Enrollment Management Committee will be reconstituted. The Student
Success Advisory Committee (SSAC) handled enrollment management issues in the past.
SSAC will focus on Student Success and Support Program (SSSSP).
B. Splitting Summer and Fall Registration: There was some concern about four year
students not enrolling in classes because registration was late this year. There is some
discussion about not having priority groups for summer registration beyond the state
mandated groups. This will be reviewed.
Winter session will be under consideration for 2016 and 2017. A decision will be made
after further discussion.
C. Completion of Core Services: W. Garcia provided an overview of the Student Success
and Support Program (SSSP). It was noted there was an increase this year compared to
2013-14. Orientation, assessment, and ed plan increased significantly.
SSSP received $2.7 million in funding this year. Counselors and support staff were hired
to do outreach. There was an increase in new students completing all three core services.
Students were required to complete English/Math placement.
ITS set up Reporting Services to track services completed. A daily check on which core
services were completed can be done through MyECC. Students will be contacted and
encouraged to move to the next step. The focus will be to encourage students to receive
the core services offered.
D. BP/AP 3710 – Securing of Copyright: The board policy is a legally advised policy and is
written using the template provided by CCLC. A committee reviewed the BP/AP.
It was recommended that the reference on the AP be moved to the bottom of the
document. Any additional revisions can be forwarded to A. Grigsby by 6/10/15.
E. Strategic Plan: I. Graff presented on the new mission and strategic plan for 2015-2020.
It was noted that the strategic plan will need additional discussion with faculty in the fall.
Implementation of the mission statement will be included on business cards, SLO,
Program Review and any planning documents where the statement is posted. Standing
committees will be responsible for evaluating and measuring evidence for each strategic
initiative. A single budget will be established for the reprinting of business cards with the
new mission statement.
F. Hourly Wage Increase: Minimum wage will increase to $10 per hour effective January 1,
2016 which will affect the budget, as well as casual and student workers. An overall
increase in budgets will be recommended to handle the increase.
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III. OTHER
A. New appointments for Financial Aid:
Assistant Director of Financial Aid – Kristina Martinez
Director of Student Development – Greg Toya
Financial Aid is located in two areas of the campus. The Director and Assistant DirectorFinancial Aid will be located in the Administration Building. Those that do not interface
with the public such as technicians and advisors will be located in the Student Service
Building.
A Student Service Technician has been hired to assist with outreach for Financial Aid.
The technician will work with Outreach and School Relations.
B. Flex Credit: L. Beam and L. Mednick will provide a presentation on flex day on flex
obligation. What qualifies for flex credit will be reviewed.
C. ASB Funding: It is not known what the ASB funding will be for 2015-16. It most likely
will be the same amount as last year.
D. Meetings: The last Council of Deans for the 2014-15 academic year will be held on June
11. There will be a decision on the calendar regarding the winter session at that time.
The Council of Deans will resume in August 2015.
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