EL CAMINO COLLEGE
STUDENT SUCCESS ADVISORY COMMITTEE MEETING
DATE: November 14, 2013
Present: M. Abani, F. Arce, R. Bell, S. Blake, K. Di-Gregorio, R. Dreizler, W. Garcia, C. Gold, I. Graff,
C. Jeffries, S. Kunisaki, G. Miranda, J. Nishime, D. Reid, J. Shankweiler, J., Sims
Other Guests: Donna Manno
The meeting began at 2:04 p.m.
I. INFORMATION
A. Notes of October 10, 2013: Distributed and reviewed.
1. Page 2, #B3 – corrections to the first sentence: “Suggestion was made to examine changes to
K-12 common core and new testing.”
2. The notes were approved as corrected.
II. DISCUSSION/ACTION
A. Status of Student Success Implementation (Nishime)
1. A tentative appeal priority registration process was drafted and will be brought to the next
meeting. We will know by next week whether or not the Board of Governors decided to
delay implementation of the BOG fee waiver requirements until 2016. Many groups
(including mandated groups) would like to be exempt from requirements.
2. MIS reporting process is moving smoothly both at ECC and CEC. Meetings with ITS are
taking place on a regular basis. William Garcia is working with Cheryl Shenefield/ITS to
map out data elements and codes, which will be beta tested before actual implementation.
Funding changes do not occur until 2016-2017. Departments dictate the purpose codes they
need, but more discussion is needed to reduce the number of codes.
3. ECC is well-positioned for assessment and orientation at the high schools with the hiring of
a part-time temporary classified Student Services Technician, eight adjunct counselors, and
student ambassadors. One or two email blasts to students announced the early start of spring
2014. A recommendation was made to notify students there will be no 2014 winter session
and the early start day of spring 2014 by 1) posting the announcements on MyECC portal
and 2) emailing faculty asking them to inform their students and post flyers in class.
B. Student Completion Agenda (Arce)
1. Workshops were given to management on student completion and to Academic Senate
introducing the issues of degree and certificate completion, increasing student awareness,
and changes occurring to colleges throughout the state. Similar workshops will be scheduled
for classified staff and students. Collecting information from groups after workshops for
feedback on what faculty and students can do to increase completion of degrees and
certificates.
2. Institutional Planning & Research will compile information from surveys on SLOs,
academic program review, continuous improvement and evaluation. Emphasis on student
matriculation and priority registration status to raise retention and persistence rates.
3. The Completion Agenda pledge should be re-crafted to be more meaningful to ECC, a great
activity for faculty and maybe a project for spring.
4. The petition to graduate period is January 6-February 13 (less than a month from when
school starts and when students are not in school). A recommendation was made to have
two deadline dates – one for graduation and one for those who want a degree. It is important
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to get the word out about the importance of filing a petition to graduate. Will discuss at the
next meeting the pros and cons of automatic awarding of degrees.
Over 400 filed their intent to graduate in fall 2014. Ways to promote graduation were
suggested: 1) send email blasts, 2) place posters on campus, post messages on electronic
sign, and hang large banners on the Redondo Beach Blvd. overpass and Library Lawn and
3) have the student ambassadors dress in graduation gowns during the first week of spring.
A suggestion was made to use student ambassadors to promote the early start of spring 2014
in early December. Outreach & School Relations will work to promote graduation intents
and early start of spring.
C. High Schools (Dreizler)
1. Outreach & School Relations hand out Steps to Enroll cards at the high schools. R. Dreizler
met with all major feeder high school counselors except for Morningside HS who have not
responded to meeting requests. Promoting upcoming changes, summer sessions, etc. to
approximately 80 schools and organizations. Mass emails were sent promoting the
November 1st start date for the summer/fall 2014 online application. There are over 486
counselors and high school administrators on the current Outreach list serve.
2. There are approximately 75 scheduled events Outreach & School Relations will participate
or participated in between August 2013 and March 2014. Towards the end of the year, the
list should grow to close to 400 events and activities. High school testing dates have
surpassed the number scheduled last year.
3. Is there a way to track applications by high schools? Contact Carolyn Pineda.
4. High school visits are personalized according to the needs of each high school.
5. Students with ‘constituency error message’ problems are prevented/delayed from logging in
MyECC and registering for classes. A suggestion was made to post a phone number on the
Steps to Enroll card for students to call if they come across this problem. The VPs will
follow-up with ITS on fixing the problem.
6. Students are encouraged to practice before taking placement tests. Assessment & Testing
website has great information and links to practice tests.
7. Students are having problems scheduling counseling appointments online on Fridays at
5pm. Appointment availability was moved to Fridays at 5pm so students would not have to
miss class. J. Nishime will follow-up with R. Smith.
8. March 31, 2014 is the deadline to complete orientation, assessment and educational plan
requirements for priority registration.
9. A suggestion was made to develop a standard set of educational plans and abbreviated group
educational plans to use at the high schools.
D. BOG Fee Waiver (Graff)
1. 52% of ECC students received BOG fee waivers in fall 2011; 38% or nearly 5,000
recipients were at risk of losing their BOG fee waivers. 71% of CEC students received BOG
fee waivers in fall 2011; 41% were at risk of losing their BOG fee waivers. Institutional
Planning & Research is working on a similar report on new students, their status and at-risk
situation and may present it at the next meeting. The 2011 report provides baseline numbers.
Institutional Planning & Research is working on a similar report for 2012-13. Data is based
on Colleague codes; issue of missing codes will have to be addressed. A similar report for
the loss of enrollment priority to see how many students will be affected will be provided at
the next meeting.
2. Based on the demographic analysis, African American and Latino students, as well as DSPS
are most likely to be disproportionately impacted by changes to BOGFW eligibility criteria.
3. A discussion took place on basic skills and developmental classes. Some colleges are
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considering changing basic skills courses to non-credit. Having conversations with South
Bay Adult Ed providers to work collaboratively to possibly provide lower level courses.
E. Student Achievement Goals (Graff)
1. Reports and studies list was downloaded from the Chancellor’s Office website under the
student success section.
2. Setting goals in student achievement – federal government requires community colleges set
a minimum standard of performance in a variety of student achievement measures: course
success, degree, certificate and transfer. Set meaningful and achievable goals recommended
by ACCJC. Review goals annually but set goals every five years.
3. The Graduation Initiative goals are similar: Get Ready, Get Set, and Go for the Associate’s
Degree. Six objectives are used to measure success with five applicable as Student
Achievement goals. Committee members were asked to review Planning Summit feedback
and use information to develop goals at the next meeting(s).
4. The institution will not be penalized for not reaching a goal. The institution will set its own
benchmark.
F. Next meeting’s agenda items:
1. Appeal procedure for loss of priority registration.
2. Discuss ITS issues – what triggers probation status in system, counseling appointment
problems. Invite an ITS rep (Will Warren or Cheryl Shenefield) to continue discussion
of SB 1456 implementation.
3. Discuss marketing for early start to spring 2014 semester.
4. Graduation application.
5. Discuss pros and cons of automatic granting of AA and AS degrees.
6. Discuss ways to get students involved (i.e. representation on committee, focus groups).
7. Focus on Student Success – will send link to the RP Group study, “What Students Say
They Need to Succeed.” Suggestion was made to pick one item to read before each
meeting. Start with “The Heart of Student Success: Teaching, Learning, and College
Completion” – link will be sent to committee members.
III. NEXT MEETING
The next Student Success Advisory Committee meeting will be held on December 12, 2013 at 2:00 p.m.
in Library 202. A recommendation was made to move the meetings back to 1:00pm-2:30pm since there
is no longer a conflict with the academic program review meetings.
The meeting adjourned at 3:25 p.m.
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