EL CAMINO COLLEGE
Planning & Budgeting Committee
Minutes -August 19, 2004
MEMBERS PRESENT
Miriam Alario
Thomas Jackson, Facilitator
Dawn Reid
OTHERS ATTENDING
Patricia Caldwell, Staff Support
Carolee Casper – Alternate
Ann Ashcraft, Staff
Susan Dever –Alternate
Pam Fees, Staff Support
President Thomas Fallo
Cheryl Shenefield
Susan Taylor
Harold Tyler
Victor Hanson, Staff Support
Alex Kelley, Staff Support
Julie Stewart – Academic Senate
David Vakil - Alternate
Arvid Spor
Handouts:
President’s Letter to Board of Trustees – Re: Final Budget 2004-05
Tom Jackson called the meeting to order at 1:00 pm.
Approval of Minutes:
Arvid Spor pointed out that in the section titled “Planning,” “Educational Master Plan”
should read “Comprehensive Master Plan.” He also said that the last paragraph should
say that he would bring the whole document after it is fully edited.
Announcements
None
Budget Review
Dr. Fallo distributed copies of a draft letter dated August 18, 2004, to the Board of
Trustees – Subject: Final Budget 2004-05. He said he had previously discussed the
content of the letter in the Management meeting. Dr. Fallo reviewed the document in its
entirety with PBC.
Dr. Fallo reported that the Governor submitted his budget on July 31st. He said that
SB1108 increased community college fees to $26/unit. He said that El Camino College
had 15,000 students enroll at the $18/unit fee and that they will be billed for the
additional fees. He estimates the fees will not go up again next year or within the next
three years. He stated that there had been some concern about fee increases and the
impact on enrollment.
Dr. Fallo said the Chancellor’s office is preparing budget information for a workshop to
be held September 7. He said he is willing to attend the next PBC meeting on September
2nd to receive further comments on the budget.
The budget features $4,410,723 in enhancements, many of which are new positions. Dr.
Fallo stated that job descriptions have not yet been written for some of the positions. He
said it is the College’s position to expand the Nursing Program. Pat Caldwell added that
the clerks in Admissions and Records would be reclassified to be able to perform data
entry and work the front counter. Vic Hanson clarified that the Employees Relations
Technician will be able to perform many functions.
Dr. Fallo noted that the Humanities division building architects, LPA, estimate a 50%
increase in the cost for steel and concrete from November 2003 to January 2004. Costs
are being driven by demand from places such as China. Dr. Fallo said that the initial
estimates were $17 million to remodel the Stadium. However, due to increase in cost,
there will not be any remodeling to the Stadium, only the Field House and surrounding
area will be remodeled.
Pat Caldwell added that she is pleased with the decisions made to fill positions, and that
each area received many of the positions requested. She stated that all managers lists, as
well as Q-Builder plans, were used in the decision making process. She stated that they
planned first and budgeted later.
Dr. Fallo stated that he does not expect the new VP search to start before November.
After surveying other colleges, it was determined ECC is offering a salary less than what
other community colleges are offering. Dr. Fallo stated a recovery period is needed
before further action to fill the position.
Dr. Fallo stated that one-time augmentations of $917,750 would be spent this year. A
portion of that will go to improving counseling. He said that there are not enough
counselors in the high schools and that El Camino does not have enough counselors to
help first year students.
Dr. Fallo said that funds received from Paramount Pictures would be used to fund
staffing, materials, and equipment through allocations to the vice presidents. Facilities
will receive funds to cover overtime and buy a new lawn mover; the campus police will
fund overtime and buy a new squad car.
He also stated that divisions would receive allocations to upgrade some laptop computers
for faculty. There will also be some funds to support new experimental programs, such
as Center for International Education.
Susan Dever asked about changes and future reorganization. Dr. Fallo stated that there
would be reorganizations. He also stated that the District would keep the three vice
president positions. Susan commended Arvid Spor and Pat Caldwell on their process and
recommended that the District continue with the process they have of getting feedback
regarding changes. She stated that it makes a difference.
Susan Dever asked if the District will consider 190 days for P/T casuals, since that
number is recognized by the State. Dr. Fallo said the District would adhere to 170 days.
Susan also asked how the Computer Lab Specialist position would be used. Dr. Fallo
stated that individuals in those positions will be assigned under Don Treat and will have
the flexibility to work wherever needed on campus.
Tom Jackson thanked the President for his coming to the meeting.
Planning Process Update
Arvid Spor asked that PBC members forward any recommendations/suggestions to him
regarding chapters of the Comprehensive Master Plan by Monday, August 23rd.
Harold Tyler inquired about the student ID system. Alex Kelley informed the group that
it was not included in the budget plan because it had been budgeted for already.
Julie Stewart asked if Macintosh users would have access to LDEP. Alex stated that
would depend on whether the software is compatible with LDEP. Alex stated that they
are requesting that all software be compatible with LDEP. Because that system has been
state approved, most software companies should not have a problem with compatibility.
Also, LDEP will allow for one-password access for any user to access all programs. This
will eliminate the multiple passwords and ITS will be able to monitor users and allow
enhanced security. Susan stated that the LDEP system would allow students to log in
from offsite and access the many programs being offered via the library.
Adjournment
The meeting was adjourned at 2:30 p.m.
Note Taker: Lillian Sapp