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9
Small Group
Presentations to an
Audience
Stewart L. Tubbs
McGraw-Hill
© 2007 The McGraw-Hill Companies, Inc. All rights reserved.
Slide 2
Small Group Presentations to an
Audience
• Small Group Presentations to an Audience
• Preparing an Oral Presentation
• Review of the Systems Approach
McGraw-Hill
© 2007 The McGraw-Hill Companies, Inc. All rights reserved.
Slide 3
Small Group Presentations to an
Audience
• Panel Discussions
– A panel discussion is basically a conversation in
front of an audience.
• When you participate in a panel discussion, you
should prepare for the presentation much as you
would for any public communication event.
• Each panel member should plan to participate as
evenly as possible.
McGraw-Hill
© 2007 The McGraw-Hill Companies, Inc. All rights reserved.
Slide 4
Small Group Presentations to an
Audience
• Symposium Presentations
– A symposium is much more structured than a
panel discussion.
• Each speaker gives an uninterrupted speech on one
portion of the topic.
– Each speaker should coordinate his or her presentation
with the others in order to ensure that all the important
aspects of the topic are covered.
McGraw-Hill
© 2007 The McGraw-Hill Companies, Inc. All rights reserved.
Slide 5
Small Group Presentations to an
Audience—Practical Tips
• Leonard and Swaps (1999) offer the
following insights with regard to group
problem solving:
– The early stage of problem solving requires divergent
thinking.
– Once the ideas are identified, the second phase of
problem solving requires convergent thinking.
– It is important to balance the needs for divergent and
convergent thinking.
– Too little divergent thinking results in shallow analysis
of the problem and too few alternatives for
consideration.
McGraw-Hill
© 2007 The McGraw-Hill Companies, Inc. All rights reserved.
Slide 6
Small Group Presentations to an
Audience—Practical Tips
• Leonard and Swaps (1999)
– Too little convergent thinking results in lack of focus
and follow through.
– Too much divergent thinking has the same result as too
little convergent thinking.
– Too much convergent thinking results in what is
commonly referred to as groupthink.
McGraw-Hill
© 2007 The McGraw-Hill Companies, Inc. All rights reserved.
Slide 7
Small Group Presentations to an
Audience
• Forum Discussions
– Forum discussion is a format in which audience
members have an opportunity to ask questions
and or to comment on the speaker or speakers’
presentations.
• One of the important aspects of a forum is to allow
all points of view to be heard.
McGraw-Hill
© 2007 The McGraw-Hill Companies, Inc. All rights reserved.
Slide 8
Small Group Presentations to an
Audience
• Technology and Presentations
– Technology is utilized in almost all
presentations given within organizations today.
– In videoconferencing, a television is utilized to
project images for the presentation
– Many organizations conduct webinars and
utilizing PowerPoint.
– Many media technologies are also used in the
original face-to-face meeting.
McGraw-Hill
© 2007 The McGraw-Hill Companies, Inc. All rights reserved.
Slide 9
Preparing an Oral Presentation
•
There are seven steps that you need to
follow in preparing an oral presentation:
1.
2.
3.
4.
Determine your purpose.
Determine your topic.
Analyze your audience.
Gather supporting materials.
•
•
•
•
McGraw-Hill
Examples
Statistics
Quotation
Analogies
© 2007 The McGraw-Hill Companies, Inc. All rights reserved.
Slide 10
Preparing an Oral Presentation
• There are seven steps that you need to
follow in preparing an oral presentation:
5. Organize your materials.
6. Prepare your visual aids.
7. Practice, practice, practice your delivery.
McGraw-Hill
© 2007 The McGraw-Hill Companies, Inc. All rights reserved.
Slide 11
Review of the Systems Approach
• There are a number of factors that help us
determine the best communication strategies
and skills to employ in any situation.
• You may decided to use a panel discussion
or a symposium based on specific demands
of the situation.
• In a forum discussion, you may adapt the
structure to more effectively use members’
time.
McGraw-Hill
© 2007 The McGraw-Hill Companies, Inc. All rights reserved.