Amended Registration
 This document takes you through the process of amended registrations for the
University’s online systems.
 An amended registration is defined as a change to one of the following:








Name
E-Mail
Phone
Department
Street Address
Building/Room
Approver
Accounts
 All other registrations are new registrations.
 In order to register, you must be authorized for all of the accounts that you select. If
you are not authorized you must have the Account Manager complete and submit the
Account Authorization Form.
Amended Registration
The following information will need to be entered.
 Reason for Amendment
 Funding/Registration Type: You will need to select the type of funds to be used. Are
you using state funds or research funds or both?
 First and Last Name
 E-Mail
 Phone
 Department
 Building and Room Number: You may enter up to 2 ship to locations.
 Street Address: You may enter up to 2 street addresses.
 City and State: You may enter up to 2 city and zip codes.
Amended Registration (Cont)
 Approver Required: Do your orders require approval
 Approver Information: If orders require approval the name and e-mail of the
approver will need to be entered.
 List of State Accounts, if necessary: If you have state funded accounts you
must enter the account number(s). Accounts must contain 8 digits. For
accounts with only 6 digits, please enter 00 for the 7th and 8th digits.
 List of Research Accounts, if necessary: If you have research funded
accounts you must enter the account number(s). Accounts are entered in
one of the following manners: 1234567-1-12345 or 1234567-12-12345.
 Online Systems Requiring Access to: Check all systems for which access is
required.
 Submit Button: Once all information is entered select the submit button.
Amended
Registration
Step 1:
Select
Amendment
Select
Amendment
Amended
Registration
(Cont)
Step 2:
Enter
reason for
amendment
Enter
reason for
amendment
Amended
Registration
(Cont)
Step 3:
Select Funding
Type
(a) State
(b) Research
(c) Both
Registration
Type (for this
example we
will select
both)
Amended
Registration
(Cont)
Step 4:
Enter your
First and
Last Name
Enter
your first
and last
name
Amended
Registration
(Cont)
Step 5:
Enter your
e-mail
address
Enter your
e-mail address
Amended
Registration
(Cont)
Step 6:
Enter your
phone number
Enter Phone
Number
Amended
Registration
(Cont)
Enter
Department
Step 7:
Enter your
department
Amended
Registration
(Cont)
Step 8:
Enter your
building and
room. You may
enter 2nd
building and
room location.
Enter Building
and Room
If needed,
enter 2nd
Building and
Room
Amended
Registration
(Cont)
Enter Street
Address
Step 9:
Enter your
street address.
You may enter
2nd street
addresses
If needed
enter a
2nd Street
Address
Amended
Registration
(Cont)
Enter City
and Zip
Step 10:
Enter your city
and zip code.
You may enter a
2nd city and zip
code.
If needed enter
a 2nd City and
Zip.
Amended
Registration
(Cont)
Step 11:
Order
Approval. Yes
or No?
Order Approval
(for this
example we will
select yes)
Amended
Registration
(Cont)
Step 12:
Enter your
approver’s
First and Last
Name and email address
Enter approver’s
first and last
name
Enter
approver’s email address
Amended
Registration
(Cont)
Step 13:
Enter State
accounts (if
necessary).
Depending on the
Registration Type
you selected in
Step 2 one or two
account boxes will
appear.
Enter accounts with a ;
between accounts and
none after the last one.
Enter State
Accounts (for
this example we
have both State
and Research
Accounts)
Only enter the
accounts that you
are adding to your
profile.
Amended
Registration
(Cont)
Enter accounts with a ;
between accounts and
none after the last one
Step 14:
Enter Research
accounts (if
necessary).
Depending on the
Registration Type
you selected in
Step 2 one or two
account boxes will
appear.
Enter Research
Accounts (for
this example we
have both State
and Research
accounts)
Only enter the
accounts that you
are adding to your
profile.
Amended
Registration
(Cont)
Step 15:
Select
your
vendors.
Select the
Vendors (you
must select at
least one)
Amended
Registration
(Cont)
Step 16:
Click the
Submit
Button
Click the
Submit
Button
This is the
screen that you
will receive if all
of the
information was
entered properly.
Click the X to
close out.
When you get this screen, please
close out of the application. Do not
hit the back arrow.
This screen will
list the sections
where
information was
entered
incorrectly.
Select OK and
correct those
sections.
Please note
that only those
sections where
information is
entered
incorrectly will
be listed.
Amended Registration
 To access the Registration Page, please go to the
following link: http://www.albany.edu/purchasing/online_ordering_registration.html
 The Office of Purchasing and Contracts will review your
information. If there are no issues with the information
that you provided it will be transmitted to the vendor(s)
that you selected. If any issues are found you will be
asked to resubmit the amendment.
 If you have any questions regarding this matter, please
do not hesitate to contact the Office of Purchasing and
Contracts at purchasing@uamail.albany.edu