Bonds PTA Wants You!
As the 2015-2016 school year comes to an end, we are working on making the 2016-2017 school year
even better! And WE WANT YOU to join us in helping PTA. PTA cannot exist without our parents who
volunteer their time and money towards PTA funded school activities and programs. Whether you are
a working parent, stay at home parent with little ones at home or even grandparents we
have a need for you! Bonds PTA elects officers that can serve up to 2 consecutive terms in one
position. A description of each position is attached. If you are interested in any of these positions, please
fill out the attached form to let us know. A nominating committee has been formed and will present the
slate of officers to be voted on at our next General Membership Meeting on April 18th @ 6:30pm. Bonds
PTA has also formed committees to help delegate responsibilities of the PTA. A committee chair leads
the committee along with their co-chair, who will assume responsibility of the committee once the chair
has served their 2 year term. Attached you will find a description of what each committee is responsible
for and a form you can send back if you are interested in any committee(s).
The President and Co-President shall:
a. Preside at all meetings of this PTA;
b. Perform such other duties as may be prescribed in the standing rules or assigned by the PTA;
c. Be a member ex officio of all committees except the nominating committee;
d. Coordinate the work of the officers and committees of the PTA in order that the purposes may be promoted.
e. Shall approve all expenditures prior to disbursements
The Vice President and 2nd Vice-President shall:
a. Act as an aide to the President;
b. Perform the duties of the President in the absence or inability of that officer to serve;
c. Perform such other duties as may be prescribed in the standing rules or assigned by the PTA.
The Secretary shall:
a. Record the minutes of all meetings of this PTA and distribute as directed by the President
b. Be prepared to read the records of any previous meetings;
c. File all records;
d. Maintain a current copy of the Uniform Bylaws and the standing rules for this PTA unit;
e. Maintain an accurate membership list;
f. Perform such other duties as may be prescribed in the standing rules or assigned by the PTA.
g. Send out notification of all meetings, to include time, date and location, as prescribed by the President
The Treasurer shall:
a. Keep a full and accurate account of receipts and expenditures;
b. Make disbursements as authorized by the President, Board of Directors, or this PTA in accordance with the budget
adopted by this PTA;
c. Chair the budget committee; the budget committee members shall be chosen according to the standing rules of
this PTA.
d. Have checks or vouchers signed by two persons, the Treasurer and one other officer (as designated in the
standing rules);
e. Present a written financial statement at every meeting of this PTA and at other times when requested by the Board
of Directors;
f. Be responsible for maintaining a record of membership dues;
g. Be responsible for the maintenance of such books of account and records as conform to the requirements of
Article IV, Section 4, of these bylaws;
h. Submit the books annually for a financial reconciliation report or professional audit. The Board of Directors shall
select a licensed accountant or CPA or financial reconciliation report committee at least two (2) weeks before the
officers assume duties;
i. Shall file appropriate 990-N; 990-EZ, or 990 Federal Tax Return on an annual basis at fiscal year-end;
j. Perform such other duties as may be prescribed in the standing rules or assigned by the PTA.
k. Be custodian of unit checkbook