CHECKLIST FOR NEW TENURE-TRACK FACULTY
Appointment Packet
EMPLOYEE INFORMATION
Name:
Appointment start date:
Title:
Arrival date:
Office Location:
Red = Completed by Department (ATC/Sec, Chair, or Mentor) Green = Completed by Employee, Verified by Department
PRE-APPOINTMENT
Item
Date Done
Notes
Forms are available on the UAlbany Human
HRM-2 Form
1
Resources Website: www.albany.edu/hr.
AP-4 Form or updated CV
2
Credential Verification Form w/ attachments
3
Submit completed appointment packet to
Oath Card/Officers Law
4
Dean’s Office in the specified order.
Employee Access Compliance Agreement
5
I-9 Form
6
W-4 Form
7
IT-2104 (NYS Withholding) Form
8
New Employee Identity Data Questionnaire
9
Copy of Offer Letter
10
Make sure employee received benefits info
PRIOR TO ARRIVAL
Coordinate with Assistant Dean Elizabeth
Arrange for appropriate SUNYCard Access
Gaffney for office space repairs, painting,
Identify and Prepare Office Space/Keys
etc. along with keys and card access.
Create mailbox
Order basic supplies, including business cards
Contact Telecom for VM & long distance
activation.
Update Signage (nameplate, bldg. directory)
Update website and e-distribution lists
Appoint faculty member as a volunteer to
Arrange network drive and printer access
secure parking pass if arriving before
faculty appointment date.
Telecom Access (VM, Long Distance Code)
Order Necessary Computer Equipment
Reminder: All new tenure-track faculty
Direct Employee to MyUAlbany Parking Reg.
must have a mentor.
Appoint a faculty mentor, send contact info
Add to teaching template. If courses unknown, enter TBD
UPON ARRIVAL – SHOW FACULTY MEMBER:
Office procedures will vary by department.
How to get around/between campuses
Schedule for faculty and other meetings
Technical support is generally handled
How to map network drives & add network printers
through the CAS Computing webpage.
How to mail and ship materials, use fax/copy machine
Important academic policies (e.g.UG and grad syllabi)
How to Request repairs and maintenance
How to obtain technical support
How to order Textbooks and Coursepacks
Process for buying items using Start-up/Departmental $$
WITHIN FOUR WEEKS OF ARRIVAL:
Discuss expectations for renewal/tenure
Substantive meeting with faculty mentor
Discuss grade submission, plagiarism, and grievances
Visit ITLAL and/or discuss services provided
How to enter/update FAR Information
Travel procedures/How to apply for NYS Travel Card