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PUBLIC SECTOR COMPLIANCE
MANAGEMENT
Audit quality management systems for
compliance with weights and measures
legislation
level:
6
credit:
13
planned review date:
December 2006
sub-field:
Public Sector Services
purpose:
People credited with this unit standard are able to: explain
the accreditation system operated under the weights and
measures legislation; carry out a quality management
system audit; prepare to carry out a compliance audit; carry
out a compliance audit of the client’s accreditation scheme;
follow health and safety procedures during a compliance
audit; and prepare a letter of accreditation.
entry information:
Prerequisites: Unit 20359, Demonstrate knowledge of and
inspect weighing and measuring instruments, weights and
measures or demonstrate equivalent knowledge and skills.
accreditation option:
Evaluation of documentation and visit by NZQA and industry.
moderation option:
A centrally established and directed national moderation
system has been set up by The Skills Organisation.
special notes:
1
This unit standard is intended for people who are
employed in the New Zealand public sector in the role
of Inspector of Weights and Measures. The content is
based on the Weights and Measures Act 1987 and the
Weights and Measures Regulations 1999 and their
subsequent amendments and on the Ministry of
Consumer Affairs Measurement and Product Safety
Service procedure manuals (restricted to Ministry of
Consumer Affairs).
 New Zealand Qualifications Authority 2016
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PUBLIC SECTOR COMPLIANCE
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Audit quality management systems for
compliance with weights and measures
legislation
2
Definitions
Accredited person may be a natural person or a legal
entity accredited under the Weights and Measures Act
1987 to carry out the verification and inspection of
weighing and measuring equipment.
Organisation in the context of this unit standard is the
Ministry of Consumer Affairs Measurement and Product
Safety Service.
Organisational requirements in the context of this unit
standard includes policy and procedures of the Ministry
of Consumer Affairs Measurement and Product Safety
Service.
Public Sector covers all publicly owned organisations
which are connected to the institution of New Zealand
government, both central and local, and which include
public service, crown entities, non-uniformed staffs of
the services and forces, offices of Parliament, and local
authorities.
Public Service is part of the State sector, and consists
of all the ministries and departments of state which
carry out core government business which are listed in
the First Schedule of the State Sector Act 1988.
State Sector applies to all national institutions of central
government.
Quality Management System in the context of this unit
standard means a system of operation for exercising or
performing the powers, functions, and duties of an
accredited person.
Auditee is the organisation, or part thereof, that is being
audited.
Client is the person or organisation requesting the
audit. The client can also be the auditee.
Systems Audit an audit to establish if a client has a
documented quality management system complying
with the requirements of the Weights and Measures Act
1987.
Compliance audit an audit to establish that the quality
management system is implemented as stated in the
quality management system document.
 New Zealand Qualifications Authority 2016
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PUBLIC SECTOR COMPLIANCE
MANAGEMENT
Audit quality management systems for
compliance with weights and measures
legislation
Elements and Performance Criteria
element 1
Explain the accreditation system operated under the weights and measures legislation.
performance criteria
1.1
Key components of the accreditation system for the verification and certification
of weighing and measuring instruments are identified and explained.
1.2
Key elements of a weights and measures quality system audit are explained.
1.3
Key elements of a compliance audit are explained.
element 2
Carryout a quality management system audit.
performance criteria
2.1
The quality management system is checked for compliance with weights and
measures legislation in accordance with organisational requirements.
2.2
Quality management procedures are checked to ensure certification work will
meet the requirements of the weights and measures legislation.
2.3
Non-compliance is identified and client advised.
2.4
Audit report and documentation is completed in accordance with organisational
requirements.
Range:
2.5
quick checklist, checksheets, corrective action requests, audit
costs record, accreditation fees docket, audit report.
Communication with the client ensures that all parties are kept informed of the
progress of the audit.
 New Zealand Qualifications Authority 2016
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Audit quality management systems for
compliance with weights and measures
legislation
element 3
Prepare to carry out a compliance audit.
performance criteria
3.1
An audit plan that matches the requirements of the weights and measures audit
are established.
Range:
3.2
Working papers and other materials are assembled to enable collection of the
required evidence.
Range:
3.3
may include but is not limited to – timelines, resources, safety
equipment, scope, personnel.
examples of working papers are – checklists, quality standards,
organisation charts, previous audit reports, quality management
system documentation.
Audit objectives, audit process and availability of resources is confirmed with
the client.
element 4
Carry out a compliance audit of the client’s accreditation scheme.
performance criteria
4.1
Evidence is collected to show that the quality system and procedures are
incorporated into the clients operating procedures.
4.2
Comparison of observations against auditee’s plans and procedures, and
against the quality standards enable compliance or non-compliance to be
determined.
4.3
Audit observations are recorded on compliance audit checksheet in sufficient
detail to ensure subsequent analysis can be carried out to determine
compliance or non-compliance with the weights and measures legislation.
4.4
Any non-compliance is identified and its impact on the integrity of the quality
system assessed.
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Audit quality management systems for
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legislation
4.5
Management of contingencies ensures the integrity of the audit is not
compromised.
Range:
4.6
examples of contingencies are – dangerous and critical situations,
incapacity of auditor to continue, significant failure of auditee’s
systems and/or equipment.
Client is advised of the result of the audit.
Range:
may include but is not limited to – exit interview, audit report.
element 5
Follow health and safety procedures during a compliance audit.
performance criteria
5.1
All health and safety procedures are followed when working on a client’s
premises in accordance with organisational requirements.
5.2
The safety of persons present during the compliance audit is protected in
accordance with organisational requirements
5.3
Respect for client property is shown at all times during the compliance audit.
Range:
5.4
Safety protective aids are used during the compliance audit in accordance with
workplace and organisational requirements.
Range:
5.5
includes but is not limited to – equipment, product, documents,
personal effects.
includes but is not limited to – protective clothing, safety footwear,
safety helmet, eye and ear protectors, reflective jacket.
Items of potential danger are dealt with in accordance with organisational
requirements.
Range:
includes but is not limited to – operating machinery, fork lifts,
vehicles, cranes, dangerous goods.
 New Zealand Qualifications Authority 2016
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PUBLIC SECTOR COMPLIANCE
MANAGEMENT
Audit quality management systems for
compliance with weights and measures
legislation
element 6
Prepare a letter of accreditation.
performance criteria
6.1
Evidence collected during the audit is analysed to prove compliance with the
Weights and Measures Act 1987.
6.2
File is checked to ensure all corrective action requests have been actioned.
6.3
All documentation relating to the application is completed.
Range:
6.4
application request, system audit report, compliance audit report.
The letter of accreditation is produced in accordance with legal requirements
and organisational requirements.
Comments on this unit standard
Please contact The Skills Organisation info@skills.org.nz if you wish to suggest changes
to the content of this unit standard.
Please Note
Providers must be accredited by the Qualifications Authority or a delegated interinstitutional body before they can register credits from assessment against unit standards
or deliver courses of study leading to that assessment.
Industry Training Organisations must be accredited by the Qualifications Authority before
they can register credits from assessment against unit standards.
Accredited providers and Industry Training Organisations assessing against unit standards
must engage with the moderation system that applies to those standards.
Accreditation requirements and an outline of the moderation system that applies to this
standard are outlined in the Accreditation and Moderation Action Plan (AMAP). The
AMAP also includes useful information about special requirements for providers wishing to
develop education and training programmes, such as minimum qualifications for tutors and
assessors, and special resource requirements.
This unit standard is covered by AMAP 0121 which can be accessed at
http://www.nzqa.govt.nz/site/framework/search.html.
 New Zealand Qualifications Authority 2016