15693 version 2 Page 1 of 5 Manage sponsorship for a conventions and incentives industry project Level 6 Credits 20 Purpose People credited with this unit standard are, for a conventions and incentives industry project, able to: establish sponsorship objectives; develop sponsorship offers; secure support and negotiate sponsorship participation; establish and develop sponsorship agreements or contracts; manage sponsorship agreements or contracts; and monitor, review, and evaluate the sponsorship. Subfield Tourism Domain Tourism Conventions and Incentives Status Registered Status date 19 March 2010 Date version published 19 March 2010 Planned review date 31 December 2015 Entry information Open. Accreditation Evaluation of documentation and visit by NZQA and industry. Standard setting body (SSB) ServiceIQ Accreditation and Moderation Action Plan (AMAP) reference 0078 This AMAP can be accessed at http://www.nzqa.govt.nz/framework/search/index.do. Special notes 1 Assessment against this unit standard must take place in a conventions and incentives industry workplace. Evidence of competency in this unit standard cannot be demonstrated under simulated conditions in a training provider environment. 2 Definitions Conference and/or convention refers to a formal meeting or assembly of attendees for consultation, discussion, or for some special or occasional purpose which includes a minimum of 50 attendees, two days duration, and the use of a venue. New Zealand Qualifications Authority 2016 15693 version 2 Page 2 of 5 Conventions and incentives industry refers to organisations involved in the management, marketing, or implementation of conventions, conferences, or incentives. Incentive is a global management tool that uses a reward to motivate and/or recognise participants for increased levels of performance in support of organisational goals. Industry practice refers to the expected standards of performance required of a professional working in the conventions and incentives industry. An indication of criteria for standards may include but is not limited to – documented workplace policies and procedures, industry codes of practice, and drafted constitutions and/or codes of ethics of industry associations, such as those produced by the following: Meetings and Events Australia (MEA), Sydney, http://www.meetingsevents.com.au. International Congress and Convention Association (ICCA), Amsterdam, http://www.iccaworld.com. International Association of Professional Congress Organisers (IAPCO), London, http://www.iapco.org. Society of Incentive and Travel Executives (SITE), Chicago, http://www.site-intl.org. Conventions and Incentives New Zealand (CINZ), Auckland, http://www.conventionsnz.com. Project refers to a conference, convention, or incentive. Sponsorship refers to the provision of funds or goods or services in kind, in return for agreed benefits. Venue refers to any place where a conference, convention, or incentive is held. 3 A list of recommended texts can be found at http://www.tcc.co.nz/ServiceIQ. Elements and performance criteria Element 1 Establish sponsorship objectives for a conventions and incentives industry project. Performance criteria 1.1 Sponsorship objectives are developed in accordance with the client requirements and the nature of the sponsorship support sought. Range objectives may include but are not limited to – brand awareness, help reinforce corporate and social responsibility in the community, help maintain and grow customer base and relationships, help support corporate issues. 1.2 Developed objectives are defined and quantified in accordance with client requirements. 1.3 The revenue target sought via sponsorship is defined in accordance with the objectives. Range revenue in kind, revenue in funds. New Zealand Qualifications Authority 2016 15693 version 2 Page 3 of 5 1.4 A sponsorship budget is produced from which the level of sponsorship support required can be determined. Range estimated revenue, expenses. Element 2 Develop sponsorship offers for a conventions and incentives industry project. Performance criteria 2.1 Internal resource expertise and availability is assessed in accordance with identified client requirements. 2.2 Potential sponsors are identified and sponsorship offers developed relevant to the project and prospective sponsorship sources. Range sponsorship offers must include but are not limited to – promoting the benefits of sponsorship, differentiating forms of sponsorship. Element 3 Secure support and negotiate sponsorship participation for a conventions and incentives industry project. Performance criteria 3.1 An assessment of the nature of the sponsorship offer identifies potential benefits to the client, potential benefits to sponsors, and potential risks to each, in accordance with industry practice. 3.2 Potential sponsor receptivity to the sponsorship offer is identified in accordance with data produced from research into their organisation. Range research areas may include but are not limited to – products and/or services, sponsor’s commercial profile, previous sponsorship involvements. 3.3 Material developed to inform the prospective sponsor details the nature and purpose of the sponsorship arrangement in accordance with industry practice. 3.4 Sponsorship offers are tailored to meet the needs of the sponsoring organisation. 3.5 Negotiations determine and define the benefits to sponsors, the nature and extent of their sponsorship, and the undertakings made to them in relation to the sponsorship offer. New Zealand Qualifications Authority 2016 15693 version 2 Page 4 of 5 Element 4 Establish and develop sponsorship agreements or contracts for a conventions and incentives industry project. Performance criteria 4.1 Sponsorship agreements or contracts are developed and verified in accordance with arrangements negotiated. 4.2 Sponsorship agreement or contract makes provision for the extension of sponsorship arrangements with the authorisation of the parties to the agreement or contract. Element 5 Manage sponsorship agreements or contracts for a conventions and incentives industry project. Performance criteria 5.1 Management processes ensure that undertakings made by parties to the agreement or contract are fulfilled. 5.2 Management processes ensure that agreed communication and promotions undertakings are fulfilled. 5.3 Management processes ensure that funds received are applied in accordance with sponsorship agreement or contract. 5.4 Management processes ensure that information is gathered to enable management performance to be reviewed against agreed outcomes. Element 6 Monitor, review, and evaluate the sponsorship for a conventions and incentives industry project. Performance criteria 6.1 Monitoring and review processes incorporate mechanisms for obtaining feedback from sponsors, and allow evaluation of the extent to which sponsorship objectives have been fulfilled, and to recommend variations to strategies if criteria are not being met. 6.2 Monitoring, review, and evaluation are carried out consistent with the nature of the sponsorship relationship, and implementation of the sponsorship agreement or contract. New Zealand Qualifications Authority 2016 15693 version 2 Page 5 of 5 Please note Providers must be accredited by NZQA, or an inter-institutional body with delegated authority for quality assurance, before they can report credits from assessment against unit standards or deliver courses of study leading to that assessment. Industry Training Organisations must be accredited by NZQA before they can register credits from assessment against unit standards. Accredited providers and Industry Training Organisations assessing against unit standards must engage with the moderation system that applies to those standards. Accreditation requirements and an outline of the moderation system that applies to this standard are outlined in the Accreditation and Moderation Action Plan (AMAP). The AMAP also includes useful information about special requirements for organisations wishing to develop education and training programmes, such as minimum qualifications for tutors and assessors, and special resource requirements. Comments on this unit standard Please contact the ServiceIQ qualifications@serviceiq.org.nz if you wish to suggest changes to the content of this unit standard. New Zealand Qualifications Authority 2016