NZQA registered unit standard
25218 version 2
Page 1 of 4
Title
Apply contract and procurement techniques to a project
Level
4
Purpose
Credits
5
A project team member usually performs the functions required
by this standard under direction of the project manager and
working with other project team members.
People credited with this unit standard are able to: assist with
contract and procurement planning for a project; contribute to
contractor selection process for a project; conduct contracting
and procurement activities for a project; and conduct
finalisation activities for the contracting and procurement
stages of a project.
Classification
Business Operations and Development > Project Management
Available grade
Achieved
Explanatory notes
1
Legislation relevant to this unit standard may include but is not limited to: Health and
Safety in Employment Act 1992; Resource Management Act 1991; Human Rights Act
1993; Privacy Act 1993; Employment Relations Act 2000.
2
To demonstrate competence in this unit standard a candidate must be able to
provide evidence that they have contributed to the management of contracting and
procurement within projects. This will include evidence of working with others to plan
and manage contracts and/or procurement; developing documentation used in
compiling contracts, negotiation or administration of contracts; selecting contractors
through organisational procedures; and reviewing contract and/or procurement
management within the project. Evidence may be gathered from the candidate's
contribution to several simultaneous projects, or to one project over an extended
period of time.
3
Definitions
Organisational requirements refer to instructions to staff on policy and procedures
which are documented in memo or manual format and are available in the workplace.
These requirements include but are not limited to – site specific requirements, and
company quality management requirements.
Delegated authority means authority within established organisational framework,
procedures and routines; under limited guidance and supervision; within agreed
authorisation and limits; in a multi-disciplinary environment subject to frequent
change.
Outcomes and evidence requirements
NZQA National Qualifications Services
SSB Code 130301
 New Zealand Qualifications Authority 2016
NZQA registered unit standard
25218 version 2
Page 2 of 4
Outcome 1
Assist with contract and procurement planning for a project.
Evidence requirements
1.1
Contribution assists with the establishment of procurement requirements in
accordance with project requirements.
1.2
Contribution made assists with the development of project documentation for
contract definition and formation in accordance with project and organisational
requirements.
Outcome 2
Contribute to contractor selection process for a project.
Evidence requirements
2.1
Information on potential suppliers is gathered and evaluated in accordance with
project and organisational requirements.
2.2
Recommendations made assist in selecting preferred contractors in accordance
with delegated authority and organisational requirements.
2.3
Contribution assists with the definition of agreed terms and conditions with
preferred contractor in accordance with organisational requirements.
2.4
Contribution assists with the development of the final tendering and contractual
documentation in accordance with project plan and organisational requirements.
Outcome 3
Conduct contracting and procurement activities for a project.
Range
procurement activities may include – obtaining quotes from potential suppliers
or providing quotes to potential clients or collaborating agencies and alliances;
identifying occupational safety and health issues; confirming details; obtaining
approvals from higher project authorities; formally receipting goods and services
or providing formal notice of delivery of goods and services; planning, specifying
and/or conducting test and acceptance procedures; maintaining registers and
lists; processing payment documentation; liaising with client, contractors and
sub-contractors, and other stakeholders; conducting transfer and disposal
actions.
Evidence requirements
3.1
Procurement activities are undertaken and information is maintained to ensure
reporting, confidentiality, and audit requirements are met.
NZQA National Qualifications Services
SSB Code 130301
 New Zealand Qualifications Authority 2016
NZQA registered unit standard
25218 version 2
Page 3 of 4
3.2
Supplies are received, reconciled, and registered to facilitate payment
throughout the project in accordance with organisational requirements.
3.3
Contractors and suppliers and their activities are monitored and controlled for
compliance with designated responsibilities, deliverables, time, cost, and quality
conformance in accordance with project plan and organisational requirements.
Outcome 4
Conduct finalisation activities for the contracting and procurement stages of a project.
Evidence requirements
4.1
Testing and acceptance of supplies or services are undertaken to ensure quality
and suitability for purpose in accordance with organisational requirements.
4.2
Assistance is provided in the ongoing review of the project outcomes using
available records and information to determine the effectiveness of contracting
and procurement activities.
review may include – agreed major milestones, for example
phases and sub-contracts; delivery of major deliverables; change
of key personnel; finalisation of project and other agreed
milestones.
Records may include – lists of suppliers; procurement logs,
registers; quotes, invoices and receipts; test and acceptance
results; assets and disposal actions; procurement reports; records
of contract planning, formation, negotiation or administration.
Range
4.3
Any contracting and procurement management issues and responses are
reported to other parties for application in future projects in accordance with
organisational requirements.
other parties may include – project manager, higher project
authority, team members, project specialist or other personnel.
Range
Planned review date
31 December 2018
Status information and last date for assessment for superseded versions
Process
Version Date
Last Date for Assessment
Registration
1
17 April 2009
31 December 2018
Rollover and
Revision
2
24 October 2014
N/A
Consent and Moderation Requirements (CMR) reference
0113
This CMR can be accessed at http://www.nzqa.govt.nz/framework/search/index.do.
NZQA National Qualifications Services
SSB Code 130301
 New Zealand Qualifications Authority 2016
NZQA registered unit standard
25218 version 2
Page 4 of 4
Please note
Providers must be granted consent to assess against standards (accredited) by NZQA,
before they can report credits from assessment against unit standards or deliver courses
of study leading to that assessment.
Industry Training Organisations must be granted consent to assess against standards by
NZQA before they can register credits from assessment against unit standards.
Providers and Industry Training Organisations, which have been granted consent and
which are assessing against unit standards must engage with the moderation system that
applies to those standards.
Requirements for consent to assess and an outline of the moderation system that applies
to this standard are outlined in the Consent and Moderation Requirements (CMR). The
CMR also includes useful information about special requirements for organisations wishing
to develop education and training programmes, such as minimum qualifications for tutors
and assessors, and special resource requirements.
Comments on this unit standard
Please contact NZQA National Qualifications Services nqs@nzqa.govt.nz if you wish to
suggest changes to the content of this unit standard.
NZQA National Qualifications Services
SSB Code 130301
 New Zealand Qualifications Authority 2016