PREPARATION OF THE ANNUAL
PROGRESS REPORTS FOR 8TH AND 9TH
TRANCHE DEVELOPMENT ACCOUNT
PROJECTS
Project managers are strongly encouraged to follow this outline when preparing annual progress reports
on Development Account projects.
Progress reports for 8th and 9th tranche projects must be submitted to the DA-PMT by January 31st 2015
and are required for all 8th and 9th tranche projects that have been allotted prior to 1 July 2014.
Main uses of annual progress reports include the following:
For Implementing Entities
 Support good management by providing regular, timely and relevant information on the project’s
achievements;
 Provide a tool for DA Focal Points and the senior management of implementing entities to review
and assess progress made in the project’s implementation and provide guidance in case of risks
and/or challenges encountered;
For the Development Account Programme Management Team (DA-PMT)
 Support the DA Programme Manager in reporting to Member States on the progress made in the
implementation of the projects;
 Provide a tool for the DA-PMT to liaise with implementing entities on the review and assessment
of progress made on ongoing projects.
Project title
Project DA code
Executing entity
Reporting period
mm/yy - mm/yy
Please use the percentage calculated on page 5
Implementation rate
1. SUMMARY OF ACHIEVEMENTS TO DATE
This section should be no longer than three paragraphs and should provide a concise and
effective narrative of the key accomplishments of the project to date. It should not repeat
information already provided (for instance, information presented in the project document) but
should highlight results, potential impact and any relevant achievement related to the project’s
implementation (including unexpected results, both positive and negative).
This section will be used for the DA website (http://www.un.org/esa/devaccount/), hence project
managers are encouraged to include links to websites that may represent useful references. For
projects in initial stages, it is understood that only limited results might have been achieved at
the time of reporting.
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2.
REVIEW OF PERFORMANCE INDICATORS AND ACTIVITIES
The purpose of this section is to understand how the project is actually performing against its
intended accomplishments. This should be done through the verification of the indicators of
achievement that were developed in the project document, both quantitative and qualitative, as
well as through an assessment of the implemented activities (see tables below).
Project managers are encouraged to make sure that this review includes all Expected
Accomplishments (EAs) and activities, as per the approved project document, and state whether
the activities have been completed or are still being implemented.
Table 1 – Review of Performance Indicators
Expected
Accomplishment
EA1
Indicator of
achievement at the
start of the project
(T0)
Indicator of
achievement at the
time period when the
project is being
reviewed (T1)
Please provide the baseline,
or value of the indicator at
the start of the project, if
available
Please provide an estimate
or actual value of the
indicator for the time period
considered
Comments
Please elaborate on the progress
made on achieving the EA so far
EA2
Table 2 – Review of Completed Activities
Activities
Please list the completed activities as per project document
Comment
Please briefly assess the implementation of each activity, i.e. the
extent to which the activity has been implemented
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3. CHALLENGES/PROBLEMS ENCOUNTERED SO FAR
Project managers are kindly asked to elaborate on possible problems faced by the project (e.g.
change in country situation, administrative processes, collaboration with partners, internal
issues, etc.). For each issue identified, one short paragraph should be provided, as well as any
action taken to address the issue, as per the table below.
Table 3 – Challenges and actions
Action(s) taken to solve the issue, if any
Description of challenge
4. SUPPLEMENTARY FUNDING
This section should be able to help access DA projects’ ability to raise additional funds for the set
of activities undertaken.
The purpose is to highlight any form of additional funding (financial or in-kind) that has been
leveraged to further the implementation of the project through partnerships and/or donors (e.g.
additional participants at workshops, paying for venues/additional activities etc; it does not refer
to funds leveraged for projects other than the one being reviewed).
If additional funds were received, project managers are asked to specify the origin, the purpose
and the amount leveraged, as per the table below.
Table 4 – Financial Leveraging
Donor
Purpose
Amount raised
Cash (USD)
In-Kind
5. REVISIONS
In this section project managers are kindly requested to report on whether any change to
planned activities and/or the budget has occurred.
Whether the revisions have been submitted to the Programme Manager (PM) or Programme
Planning and Budget Division (PPBD) for approval should also be clarified.
If changes to the distribution of funds between objective classes/budget lines have taken place,
they must be clearly indicated in the financial information table on page 5 (columns F and G).
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6. WORK PLAN FOR REMAINING ACTIVITES
Project managers are kindly requested to list the activities that still require completion and, for
each one, specify the planned start and end date, as per the table below.
Table 5 – Remaining activities
Remaining Activities
Start date
Date of completion
7. ADDITIONAL INFORMATION
In this section project managers are kindly asked to include any relevant publication, media
coverage or meeting report linked to the project.
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8. FINANCIAL INFORMATION
Object Class
Description
602
General Temporary Assistance
604
Consultants and Expert Groups
608
Travel of staff
612
Contractual services
616
Operating expenses
618
Supplies, Materials etc.
621
A.
Budget/Allotment
B. Actual
disbursements
C. Commitments
outstanding
D. Total
Expenditure
E. Balance
Remaining
F. Revisions to
allotments
(if any)
G. Explanations
to revisions
Fellowships, grants and contributions
Total
Implementation rate (%)
= Total expenditure (D)/Total
budget (A)
5
January 2015
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