Instructions for CATS Cost Distribution Override Change Form
The CATS Cost Distribution Override Change form is used to change the distribution of salary and related fringe benefit charges
after a payroll has been posted through the CATS (Time Sheet) system. This form makes changes to hours recorded in CATS.
How to complete the CATS Cost Distribution Override Change Form:
1. Utilize CATS2 profile TABWCOST.
2. Fill out form and submit completed form with appropriate signatures to Payroll. NOTE this form needs to be completed
each time a CATS Cost Override is done. For changes made within the last two pay periods complete the changes in
CATS and indicate in the check box that changes were made. For changes past the last two pay periods Central Payroll
will make changes in CATS.
3. Personnel No. (PERNR) - This information can be found by persons with access to the T-code PA20 by using the search
by name function. Note: In concurrent employment situations a person will have more than one PERNR. ONLY ONE
PERNR PER FORM.
4. Name - Full Name as it appears on the employee’s Purdue University ID Card.
5. Effective Pay Period Number: This is the Pay Period number for which the cost distribution specified is to apply.
6. Effective Pay Period Dates - This is the actual dates of the period of time for which the cost distribution specified is to
apply.
7. Attendance/Absence Type – This is the Attendance/Absence type used to document the activity type of the employees’
work or absence.
8. Cost Center and Real/Statistical Internal Order - You may use both a cost center and a statistical internal order (if a
statistical internal order is needed). However, if you enter a real internal order DO NOT ENTER A COST CENTER.
The appropriate cost centers are derived for real orders in the SAP software.
9. Fund - Enter an appropriate fund. There is no validation of cost center to fund during entry; therefore, you will want to
verify this yourself before entry.
10. Total Hours - This is the total number of hours to be distributed on each account. One line is needed per cost
distribution change.
11. Total Cost Override Hours – This is the total number of hours to be distributed in the Pay Period.
12. Make sure that all of the required signatures are obtained before sending to Payroll.
REFERENCE MATERIALS FOR REQUIRED SIGNATURES:
SIGNATURE AUTHORIZATION REFERENCE MATERIALS Signature Delegation - http://www.purdue.edu/bs-ba/Training/SIGDELTR.htm
Signature Delegation Power Point - http://www.purdue.edu/bs-ba/ppt/SignatureDelegationPowerpoint.ppt
PRE-AUDITOR and SPS SIGNATURE REFERENCE MATERIALSPreauditor Checklist - http://www.purdue.edu/bs-ba/doc/Preauditor%20Checklist.doc
Account Management Process Guide - http://www.purdue.edu/sps/accountmgmt/procguid.html
Effort Reporting - https://www.purdue.edu/costing/BPM/Effort_Reporting/Welcome.html
612932205
6/28/2016