PURDUE UNIVERSITY STUDENT ORGANIZATIONS
FUNDRAISING SALES AGREEMENT
THIS AGREEMENT entered this _________ day of __________, by and
between ________________________________ VENDOR , and _____________
SPONSOR (a recognized student organization at Purdue University)for the purpose of
defining the provisions and arrangement that shall apply to the sale on the West
Lafayette Campus of Purdue University. The term of this agreement shall be on
_______________ (date).
1. LOCATION, DATES, AND TIME OF SALE:
 The Vendor agrees to provide the following
items_______________________________ to be sold by the Vendor.
 The Sponsor agrees to provide to Vendor an on-campus location for the
Fund Raising Sale.
 The location will be at the, _____________,Purdue University on
_____________ (date)and hours will be from ____________________.
2. PHYSICAL ARRANGEMENTS:
 The SPONSOR will file the proper Event Planning Form with Purdue
University’s Office of the Dean of Students in order to seek approval for
each sales activity.
 The SPONSOR will make arrangements for table and chairs as needed
by the vendor at the location of the sale.
3. PUBLICITY:
 All fliers and other advertising must clearly identify the student
organization as the SPONSOR of the event. The student organization
must clearly be identified as the SPONSOR of the activity at the oncampus location.
4. STAFFING REQUIREMENTS:
 VENDOR will provide their own employees, at its expense to set up,
arrange, and conduct the sale.
 VENDOR is solely responsible for all product handling, prepration,
distribution and storage as prescribed by the County of Tippecanoe
Department of Health.
 VENDOR is responsible for unpacking, packing, and maintaining
security of the items during and after each day’s sale activity.
 VENDOR is responsible for any overnight storage of sales items.
 VENDOR must be present during the sale hours to supervise all persons
hired by the VENDOR to work at the sale.
 SPONSOR shall provide a representative to oversee the sales
operation and collection of funds during the time periods of the sale,
but they will not be staffing the booth or making sales.
 VENDOR to provide change funds for all sales.
Revised: August 2012
5. AUDITING PROCEDURES:
VENDOR shall be responsible for processing and recording of all credit card
transactions and for the collection and recording of cash payments (checks and
cash). At the conclusion of each day’s sales activity, the sales will be
documented on a Sales Transaction Report. The Sales Transaction Report will
verify the credit card sales, check payments, and cash payments. This report
will also show the sponsorship commission due to the student organization.
This report will be signed by two representatives from the student organization
and a representative from the VENDOR.
The VENDOR will provide a copy of the daily credit card batch totals to
document the total credit card sales.
The VENDOR and SPONSOR will document the daily cash/check sales by the
use of one of the following methods:
 Cash register tape summary totals.
 Use of a consecutively pre-numbered receipt book.
 Use of consecutively pre-numbered sales order forms.
6. SPONSORSHIP COMMISSION:
 A sponsorship commission of (20%) of net sales will be paid to the
student organization based upon all sales processed at Purdue University
and all direct sales processed by the VENDOR. (Net Sales = Total Sales
less Sales Tax) Sales data submitted on the Sales Transaction Report
will provide this information.
7. INDIANA STATE SALES TAX:
VENDOR assumes responsibility for complying with all laws of the State of
Indiana to include, but not limited to, registration for a Retail Merchant
Certificate, the collection of the seven per cent (7%) Sales and Use Tax and the
payment of collected moneys in accordance with the guidelines issued by the
Indiana Department of Revenue.
8. LIABILITY:
Purdue University and the student organization will not accept any liability for
loss or damage to sales items located on the premises of the University and
owned by the VENDOR. VENDOR agrees to maintain in force during the
event General Liability and Products Liability policies with minimum per
occurrence limits of $1,000,000. Vendor shall provide a current Certificate of
Insurance issued to The Trustees of Purdue University as evidence of the
required coverages. Fax to BOSO 765-496-2208.
9. CONDITION OF SALE:
The VENDOR and any representative of the VENDOR conducting the sale on
Purdue University premises agree to abide by all Federal and State Laws,
particularly those pertaining to copyrighted materials; all provisions of this
Agreement and other applicable University policies, rules, and regulations.
10. TERMINATION OF SALE:
Revised: August 2012
Failure of the VENDOR and its representatives to abide by all provisions of
the Agreement may result in the termination of the Agreement by Purdue
University and the student organization.
11. Either the SPONSOR or the VENDOR may terminate this Agreement for any
reason whatsoever by notifying the other party not less than thirty (30) days
before the opening of the sale.
12. If any merchandise sold at this sale bears the Purdue University seal, logo, or
trademark, the VENDOR will display the official licensing tag which
indicates the seal, logo, or trademark have been reproduced under the
licensing agreement as registered with the Collegiate Licensing Company.
13. ADVERTISING:
 SPONSOR will provide advertisement in fliers;
14. Governing Law; Exclusive Jurisdiction;Exclusive Venue: This agreement is
entered into in Indiana and shall be governed by and construed in accordance
with the substantive law (and not the law of conflicts) of the State of Indiana.
Courts of competent authority located in Tippecanoe County, Indiana shall
have sole and exclusive jurisdiction of any action arising out of or in
connection with the Agreement, and such courts shall be the sole and
exclusive venue for any such action.
15. This Agreement shall expire immediately in the event that the Collegiate
Licensing Company Standard Retail Product License Agreement between
Licensee and the Collegiate Licensing Company, acting on behalf of the
University, expires or is termintated.
16. Additiionally, by signing this Agreement, I hereby agree that in the event of a
breach of any of the terms of this Agreement, the University shall be entitled
to recover from the Vendor reasonable attorney fees, the costs of collection,
and court costs, in addition to al other relief, in law or in equity, to which the
University may be entitled. The costs of collection may also include collection
agency costs if the account is referred to a third party collection agency for
collection. Any judgment entered shall be without relief from valuation and
appraisement laws.
17. Additional Provisions:
______________________________________________________________
____________________________________________________________
____________________________________________________________
____________________________________________________________
Revised: August 2012
IN WITNESS WHEREOF the parties have affixed their name on the day and year first
above written.
NAME OF STUDENT ORGANIZATION
NAME OF VENDOR
PRINTED
VENDOR'S SIGNATURE
DATE
AUTHORIZED SIGNATURE PRINTED
FED TAX ID NUMBER or SOCIAL SECURITY
ADDRESS
CITY
PHONE
Revised: August 2012
STATE
ZIP
BUSINESS OFFICE
STUDENT ORGANIZATIONS
DATE
SALES TRANSACTION REPORT
Total Credit Card Sales
_______________________
Total Check Payments
_______________________
Total Cash Payments
_______________________
Total Sales (includes sales tax) _______________________
I certify the above information is correct regarding the funds collected from the
sale on _____________, 2010.
_____________________________
STUDENT ORGANIZATION
____________________________
VENDOR
_____________________________
STUDENT ORGANIZATION
SALES DATA CALCULATIONS
Total Sales (includes Sales Tax)
________________________
Taxable Sales/Net Sales (divide Total Sales by 1.07) ________________________**
Sales Tax (Total Sales less Taxable Sales)
________________________
COMMISSION PAYMENT:
Net Sales**
________________________
Multiply by Commission Percentage Rate
________________________
Payment Due to Student Organization
________________________
Revised: August 2012