Peralta Community College District
PeopleSoft Resolutions Team Meeting Minutes
September 14, 2010 (9:30 – 11:00 am)
Chair:
Debbie Budd
Present:
David Betts, Trudy Largent, Linda Sanford, Joseph Bielanski, Sheryl Queen, Eric Gravenberg, Joyce Brown-Willis, Minh Lam, Kyu Lee,
Raghuvir Goradia, Krista Johns, Linda Berry, Theresa Rumjahn, Kerry Compton, Mike Orkin, Jo Ann Phillips, Victor Flint, Anita Black, Judy
Cohen, Janet Cragin, Donald Moore, Connie Willis, Jacob Ng.
Agenda Item and
Presenter(s)
Meeting Called to Order
9:10 am – Debbie Budd
I.Review of the PeopleSoft
Resolution Team
Administrative Procedure
booklet
Follow-up
Action
Discussion
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II.Review meeting schedules
for the Functionality Teams
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Debbie walked the Team through the booklet.
In reviewing the Functionality Teams and membership, note
was made of meeting times for the teams and IT staff
members who would attend the Functionality Team meetings.
Admissions and Records: Jacob Ng will schedule meetings;
Theresa Rumjahn to attend meetings until a new hire can be
assigned to this team.
Budget/Finance: The second Wednesday of the month from
3-5 pm; Kyu Lee attends these meetings.
Counseling: The second Wednesday of the month at 9:30 am;
special meeting on September 29; regular meeting on October
13; Minh Lam and Theresa Rumjahn will attend.
Financial Aid: meeting weekly on Tuesday at 1:00 pm.
Human Resources: Second Thursday of the month at 10:00
am; Raghu attends these meetings.
Institutional Effectiveness: Will meet monthly; Jo Ann
Phillips will attend these meetings.
Instructional Faculty: Meet prior to or after the next DAS
meeting; establish membership; set meeting times.
Library: attend two meetings per semester of the regular
meetings of the Head Librarians; Janet Cragin will attend
these meetings.
Matriculation: Meets the first Friday of the month from 1-3
pm; Minh Lam, Sheryl Queen, and Jo Ann Phillips will
attend these meetings.
Scheduling: Will meet monthly on the first Thursday of the
month at 8:30 am; Sheryl Queen and Jo Ann Phillips will
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As noted in the
Discussion.
Decisions
Peralta Community College District
PeopleSoft Resolutions Team Meeting Minutes
September 14, 2010 (9:30 – 11:00 am)
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III.Review of Issues Log
IV.Celebration of
Completed Tasks
IV. Prioritization of Issues
attend these meetings.
Student Finance: need to schedule meetings and include
Dominique Benavides.
Students: Will hold meetings twice a semester; in Fall meet
first week of October and first week of December.
It was noted that a Task Force would meet on September 15, 2010
regarding student e-mails. A report out will be provided.
 Handouts were provided of the Counseling priorities, HR
/Payroll enhancements in process, Finance enhancements in
process (these will be included in the Issues Log)
 Reviewed the current Issues Log; noted items from the
Counseling priorities list; noted items which have been
completed; specific focus on HR and how the items on the
list are being addressed; need for CCC Apply in Spanish
especially in view of an OCR complaint; need to address
Training.
 Issues not on the Log and which are identified by the
Functionality Team, should be sent to Joyce Brown-Willis to
include on the Issues Log.
 Joyce Brown-Wills will update the Issues Log.

Create an up-todate Issues Log
incorporating
items identified
by the
Functionality
Teams.
A handout was provided the Team highlighting items which
have been completed
The Team identified the following five (5) items as top priority:
(1) Progress Probation, Academic Probation, and Dismissal
process in PeopleSoft
(2) Implementation Plan for Personnel Action Request form
(3) Feeding SARS data into PeopleSoft for MIS accounting
purposes
(4) Modify three (3) transcript queries to create a single report
similar to the /THD in Legacy
(5) Creation of a online Roll Book for Instructional Faculty.
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Receive an
update at the
November 9,
2010 meeting
regarding the
five (5) top
priority items.
Peralta Community College District
PeopleSoft Resolutions Team Meeting Minutes
September 14, 2010 (9:30 – 11:00 am)
Adjournment: 11:00 am
Next meeting: November 9,
2010, 9:30 to 11:00 am in the
District Office Board Room
Handouts: PeopleSoft Resolutions Team Administrative Procedures booklet; Counseling Priority List; HR/Payroll enhancements list; Finance Enhancements list;
Issues Log of items for action; Issues Log of items completed.
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