How to use the Wait List-Spring 2011
Go to your
faculty
Center
Choose
Spring
2011
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Click on the
Roster Icon
next to your
course
The key to
everything is this
drop down list
With this list you
can see your
roster different
ways
Enrolled- all students who are currently enrolled
Dropped- all students who were enrolled but are
currently dropped and their drop date
Waiting- all students on your wait list for that course
and when they joined the wait list
All-all students whether they are enrolled, waiting or
dropped
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Here is an example of a “dropped” view of the roster
Here is a section of an “all” view
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Here is a view of “waiting” i.e. the wait list
To change the view, simply click the “Change” button
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Wait List Facts
•
The waitlist capacity is 1/3 of your class size, i.e a class of 30 capacity will have a wait
list capacity of 10, course capacity of 40 approx 13 etc.
•
Up until the first day of class, if a student currently enrolled in your course drops, and
the course falls below capacity, the first person on the waitlist will automatically roll into
enrolled status
•
On January 24rd (the first day of Instruction) the waitlist will no longer be active, and
students will no longer be automatically added to your course from the waitlist, however
you will be able to access a list of the students who are currently on the waitlist (in your
faculty center) to determine who you will provide with permission numbers. A
permission number is a unique number that will be generated for your class for you to
give to students who wish to enroll. The number of permissions numbers is determined
by your class capacity, however it may be possible to request additional permission
numbers if you choose to do so
•
After the first day of class, if your class is at capacity, there is only one way a
student can get into your class, and that is by you providing them with a permission
number.
•
These numbers will be available to you in your Faculty Center
•
To distribute these permission numbers you should first consult your waitlist. If the
students on the waitlist show up for the first day of class, they should get priority in
receiving their permission number. If the students on the waitlist do not show up on the
first day of class, permission numbers can be distributed by you at your discretion
•
Permission numbers will expire on January 31st, 2011
Things to Keep In Mind
•
If you give out these numbers to students and they, for whatever reason, do not use
them to enroll, you would have to request additional numbers for any new students who
want to join your course, so be mindful when giving out these numbers that you ONLY
give them to students who you are reasonably sure are going to actually enroll in your
course
•
With the use of these unique numbers you are actually able to enroll your course to over
capacity
•
Remember, these permission numbers will allow students to enroll even if they do not
meet the prerequisites for your course, so if you have prereqs be sure to discuss this
with any students that you are planning to provide with a number.
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Questions about this document? Email me at aalexander@peralta.edu