HR and Position Control
Since Peralta Community College District’s adoption of the PeopleSoft HRMS in 2005, there has been a
glaring omission in the structure of the database. Although this is an educational institution and we
have regular, contract faculty in various forms of tenure status, no fields were established in the HRMS
to track this information. To this date, the only way HR has to track this information is through manual
processes.
A subset of the needed information is in the Student Administration module where the following
information is tracked for each instructor:
CTT
C-Contract, On Tenure Track
RRWP R-Contract Fac on Reduced Wkld
RTEN R-Contract, Regular, Tenured
TCAT T-Categorical, no tenure track
TCLS T-Classified teaching a class
TLTS T-LTS, Lont Term Substitute
TRET T-Retired Faculty
TTMP T-Temporary/Adjunct
The information in the Student Administration module is good, but incomplete for HR purposes. For
example, the “CTT” field still requires manual confirmation of which tenure track faculty are in the 1st,
2nd, 3rd or 4th year. The Legacy system had fields for coding 1st and 2nd year tenure track faculty, but even
that system was incomplete, because there were no fields for identifying tenure-track faculty in their 3rd
or final year.
HR should be able to query on this information in order to assist us in our research. The HRMS should
provide reports that HR and Ed Services can readily access to quickly determine where faculty members
are on the tenure track. The fields to track this information in the Student Administration module don’t
perfectly align with HR’s needs. In HR, we would track this information only in the job records of faculty
who are in the P10, P11 or P12 paygroups. Any other job records would have this field populated as
“Not Applicable.” The fields would be defined as follows:
-
1st year Tenure Track
2nd year Tenure Track
3rd year Tenure Track
4th year Tenure Track
Tenured
Non-Tenure Track (Categorical/Grant)
Long-Term Substitute
Not Applicable
The next question might be where this field would reside. On the Job Data page, Job Labor tab, there
are three unused fields, Employee Category, Employee Subcategory, and Employee Subcategory 2. Why
can’t one of these fields be used for this purpose? They are existing fields and are not in use. If this
suggested resolution is not possible, please explain.
Please add this to the PRT list of issues. I am hopeful that my suggested resolution is possible so that we
may quickly remove this from the PRT list. Thank you.
David Betts
Director of Human Resources
Peralta Community College District
333 East Eighth Street
Oakland, CA 94606
(510) 466-7257
(510) 466-7280 (fax)