Priority
From: Joyce Brown-Willis
Sent: Wednesday, March 17, 2010 9:36 AM
To: Judy Cohen
Cc: Joseph Bielanski; Eric Gravenberg; Sheryl Queen; Linda Sanford; James M. Bracy; Mickey
Mathews
Subject: PIT Issues Log
Good morning,
The Project Integration Team (PIT) requested that I send you the
following Issues Log concerning your module within PeopleSoft/Oracle.
Please review and let me know whether or not I need to omit or add
anything to the list. Thank you and I hope to hear from you soon.
FINANCIAL AID
%
Complete
Assigned To
Financial Aid
Business Team
Mickey Mathews
Mickey Mathews
Mickey Mathews
Mickey Mathews
& FAOs
Brian D’Arcy
80%
Mickey Mathews
Brian D’Arcy
Donald Moore
Brian D’Arcy
Daniel McCarthy
Daniel McCarthy
Kyu Lee
Minh Lam
Task Description
Determination of required financial aid
documents at FA meeting on 3/19/09.
Post draft of Policies and Procedures Manual to
W drive
Send student issues list to Regent
Email Regent about tracking students who
change campuses
Create a list of required documents to collect
from FA students
Email testing calendar
Submit a draft of the Financial Aid Handbook
for review
Set up beta test for May
Follow-up on a timeline for a SAFE/PeopleSoft
interface
Follow-up on whether the Regent Diamond
System will pick up BOGG B if scanned by the
Regent system. He will send Jim Bracy an email
once he has an answer.
Send the FAOs a request for information with a
specific completion date that is required to meet
the timeline.
Send out a workflow chart for processing checks
including steps involved, who is responsible,
and completion dates for successful
disbursements.
SAP Run - Send Daniel the most recent grade
information.
Regent needs an enrollment file from Peralta IT
so checks can be disbursed. The first check run
should be July 1.
Start
Date
Target
Due Date
3/17/09
3/24/09
3/24/09
4/7/09
3/31/09
4/14/09
4/21/09
4/28/09
4/21/09
5/5/09
4/28/09
5/6/09
5/5/09
5/12/09
5/14/09
5/26/09
6/2/09
6/9/09
6/23/09
6/30/09
6/30/09
7/7/09
6/30/09
7/7/09
6/30/09
7/7/09
6/30/09
7/7/09
Conclusions & Final
Decisions
07/06 to 09
Safe needs to deliver the
interface
Laney & COA
Mickey Mathews
Daniel McCarthy
FA Specialists
Working on getting the MIS information from
the SAFE system.
Scheduled to go to Alamo Community College
to view their financial aid system as a possible
model for Peralta. He will write an outgoing
recommendation to Peralta which will include a
policies and procedures manual.
Will place missing students that are not in
Regent into the system so that MIS can move
forward
Put together a plan of action for the Fall ’09Spring ‘10 award year, including staffing needs
and timelines & send to Jim Bracy
Many thanks for your cooperation,
Joyce Brown-Willis
Admissions & Records Systems Technology Analyst
Peralta Community College District
7/7/09
7/14/09
7/7/09
7/14/09
7/28/09
8/4/09
7/28/09
8/4/09
From: Joyce Brown-Willis
Sent: Wednesday, March 17, 2010 9:41 AM
To: David Betts
Cc: Joseph Bielanski; Eric Gravenberg; Sheryl Queen; Linda Sanford; James M. Bracy
Subject: PIT Issues Log
Good morning,
The Project Integration Team (PIT) requested that I send you the
following Issues Log concerning your module within PeopleSoft/Oracle.
Please review and let me know whether or not I need to omit or add
anything to the list. Thank you and I hope to hear from you soon.
HUMAN RESOURCES
Priority
%
Complete
Assigned To
Minh Lam
Task Description
Applicant Tracking System (General): to
track incoming application and maintain a
database.
Applicant Tracking (Adjunct Pool): to
maintain a database for college use of
qualified individuals and listed per
discipline.
Minh Lam
Minh Lam
Applicant Tracking (Hourly Classified Pool):
to maintain a database for college use.
Automated Absence Tracking.
Minh Lam
Minh Lam
Background Checks which includes
purchasing a new LiveScan machine.
Faculty Service Area Tracking/Updates.
Minh Lam
Minh Lam
Minh Lam
Minh Lam
Minh Lam
Minh Lam
Review of use and access to the Human
Resources Information System
Full use of the Position Management module
Seniority List query especially for 1021
Method to track TB testing
Vacation Leave Accruals
Automated Personal Actions
Minh Lam
Many thanks for your cooperation,
Joyce Brown-Willis
Admissions & Records Systems Technology Analyst
Peralta Community College District
Start
Date
Target
Due Date
Conclusions & Final Decisions
This list was added to the log on
3/17/10 per the request of the PIT.
FACULTY/INSTRUCTIONAL
Priority
RED
RED
%
Complete
Assigned To
Minh Lam
Linda Sanford
RED
Minh Lam
Minh
Lam/Sheryl
Queen
RED
Minh Lam
RED
Minh Lam
YELLOW
Minh Lam
Minh Lam
Sheryl Queen
Sheryl Queen
Minh Lam
Task Description
Create Rollbooks in Instructor portals without
having to use Excel
Work to resolve some of the issues related to
positive attendance reporting.
Follow-up with Sheryl Queen & coordinate
with the schedulers about Automation of
Dynamically Dated classes for ALL Rosters
“My Faculty Center” term rollover vs.
changing preferences each term
Roster “Submit Button” with Confirmation
message
Send out information about Peralta student
email addresses on class rosters. Also will
send out an announcement with the latest
Peralta email information.
Instructors need to know the dates that census
rosters are available for dynamically dated
classes. This process is not automated and the
schedulers have to do it manually. Need to
work on getting calendar posted on the portal
with add drop dates for students as well for
the dynamically dated classes
Variable Unit Classes - Issue, at end of term
student may earn a different number of units
than they enrolled in. Transferring from one
section to another – would be a manually a &
r thing, and positive attendance, coming up
with incorrect number of hours and faculty
don’t have the ability to change within
PeopleSoft. SARS is supposed to able
capturing hours need method to aggregate the
data because there is other data other than
SARS. There is one on one tutoring going on
but those hours are not being captured, they
have to be manually input. PC track, SARS
and tutoring, no centralized check in place.
Sheryl will follow up.
Wait List process and testing. To be
implemented for the upcoming semesters.
Wait List process and testing. To be
implemented for Spring 10'
Make the campus email addresses available
on class rosters
From: Joyce Brown-Willis
Sent: Wednesday, March 17, 2010 9:29 AM
To: Anita Black
Start
Date
2008
Target
Due Date
end of
M09
6/16/09
6/23/09
6/16/09
6/23/09
6/16/09
6/23/09
6/16/09
6/23/09
6/16/09
6/23/09
9/8/09
9/15/09
9/8/09
9/15/09
9/8/09
9/15/09
9/8/09
2/16/10
Nov. 09'
3/2/10
Conclusions & Final Decisions
This may be a production
schedule item and there is a
patch/bundle that is available to
fix this. Sheryl Queen will look
into this issue.
Sheryl Queen will break these up
Cc: Joseph Bielanski; Eric Gravenberg; Sheryl Queen; Linda Sanford; James M. Bracy
Subject: PIT Issues Log
Good morning,
The Project Integration Team (PIT) requested that I send you the
following Issues Log concerning your module within PeopleSoft/Oracle.
Please review and let me know whether or not I need to omit or add
anything to the list. Thank you and I hope to hear from you soon.
Many thanks for your cooperation,
Joyce Brown-Willis
Admissions & Records Systems Technology Analyst
Peralta Community College District