From: Joyce Brown-Willis
Sent: Monday, March 29, 2010 4:17 PM
To: Kerry Compton; Adrienne Riley; Hermia Yam; Terrance Greene; Trulie Thompson; Hector
Corrales; Sheryl Queen; Jo Ann Phillips; Steve Pantell; Lesley Scurry; Minh Lam
Cc: James M. Bracy; Wise E. Allen; Charlotte Smith
Subject: RE: Reminder: Counseling BRT Mtg. March 24, 9:30; IT conference room
Per your request below is the revised list of the Admissions/Counseling
portion of the PIT Issues Log. Please let me know if I need to make any
changes or deletions. Thanks.
Dept.
Priority
Rank
Priority
Assigned To
HIGH
Admissions/Counseling
1A
Minh Lam
HIGH
Admissions/Counseling
Admissions/Counseling
1B
Minh Lam
2
Minh Lam &
Joyce BrownWillis
HIGH
Admissions/Counseling
Mike
Orkin/Research
3
MEDIUM
Admissions/Counseling
4A
Minh Lam
Task Description
Modify the Special
GPA Transcript
Summary/THD to
create a single
report.
SARS/Passport
interface - ensure
accuracy of
reporting student:
counselor contact
MIS data to State.
Identify students
notified about failed
grade on
prerequisite(s).
Re-establishment of
"standard" reports
(i.e.
Probation/Dismissal,
45+ units, missing
Matriculation data,
etc.).
Identification of
counselor clearing
Milestone; modify
reason drop-down
menu to include
only appropriate
reasons per security
profile.
Risks/Consequences
of Incompletion
Status Reports
Next Steps
#1A on the
Counseling BT
Priorities List
This information is
supposed to be
reported to the state
and has not been
since go-live of
PeopleSoft.
#1B on the
Counseling BT
Priorities List
100% Complete #2 on the
Counseling BT
Priorities List
This is #3 on the
Counseling BT
Priorities List &
Sheryl Queen
will let Mike
Orkin know
about this task.
This is #4A on
the Counseling
BT Priorities
List.
Counselor contact
information
The ability to do
this task is available
in the system and
done in a certain
amount of time &
will be scheduled
for Summer/Fall
2010
Reports & Queries
need to be reviewed
Awaiting
requirements
Ed Services
Milestones:
Notification of
updates; master list
in drop-down menu
in PeopleSoft; list
must agree with
what is in catalog.
Modify the search
variables/options for
course search in
schedule (i.e.
changing college,
searching all
colleges, etc.)
Because the
Academic Advising
Component/Degree
Audit is a crucial
function of the
PeopleSoft student
records, it should be
implemented as soon
as possible,
including provision
of sufficient support
in the form of
personnel (i.e.
adequate A&R
evaluation staff) and
resources (i.e.
transcript imaging)
to make it fully
operational.
Minh Lam
Note transfer GE
designation (i.e.
CSU GE, IGETC,
etc.) in course
descriptions in
PeopleSoft.
LOW
Admissions/Counseling
Admissions/Counseling
Minh Lam &
Sheryl Queen
4B
5
Minh Lam
LOW
Admissions/Counseling
6
LOW
Admissions/Counseling
7
Many thanks for your cooperation,
Joyce Brown-Willis
This is #4B on
the Counseling
BT Priorities
List.
100% Complete #5 on the
Counseling BT
Priorities List
This is a Phase 2
implementation
& #6 on the
Counseling BT
Priorities List.
This task is not
applicable to
PeopleSoft. In
2005 Ed Services
determined this
was not a viable
option and we
will need to
explore other
possibilities.
This is #7 on the
Counseling BT
Priorities List.
This feature is now
available in the
class search with
the ability to choose
one college or all
four colleges to
search a class..
Awaiting for
decisions from Ed
Services on how to
move forward