Item Counseling BRT Meeting Summary - March 24, 2010 Discussion/Updates Decision/Consensus Counseling FAQ’s Joyce & Sheryl are working on the updates, distributed & reviewed partial updates completed; plan to merge additional questions from the ‘parking lot’ section. Repeats Nov 18th discussion as to when will system be programmed to agree with new Title 5 regs & PCCD guidelines, currently students must enroll in person at A&R Ofc for all repeated courses regardless of the reason. Academic and Progress Probation Priority List Developed ‘Team’ has been working on testing the implementation of the Probation Holds. From F06 M09 will not place holds in case there is a problem e.g.: reinstitute a hold that has been cleared, but the plan is to implement the service indicator HOLD when F09 grades are posted. Counseling BRT Priorities have been incorporated into the PIT Issues Log. Pre/co-requisite enforcement S’10 program to drop students who have not passed pre/co-req and communication with students has not been run. In F09 was run as a warning (students not dropped). Transcript Queries Minh lead description (sample page distributed) of the edited Student Degree Audit (transcript summary); explained that report is in real time and he will convert to page (rather than a query) which will enable to sort by column and/or view by ‘screen page’ or full summary. Charlotte has tested & ok’d accuracy of edited PCCD Student Degree Audit. Discussion & suggestions. ACCESS(go to): -Reporting Tools -Query -Query Viewer - Student Degree Audit Next meeting Wednesday, May 12th, 9:30-11am, IT Conference Room Follow-up Will send final edits to the counselors on BRT for review by Nov 20th – with a deadline for response. Joyce completed and Kerry distributed info to Counseling district-wide. Sheryl and Jo Ann will check. Postponed until next meeting. There is a need to clarify the PCCD policy regarding ‘recency’. Still in test mode; (holds have not been implemented since conversion). Reviewed PIT Issues Log as it relates to Counseling. Prioritized list and added/modified wording. District Matric Committee (Jan 2010 meeting), VP Moore was to consult with Jim Bracy to edit warning to students of drop; letter not edited or sent. Consensus suggestions: -Name & st id # will only appear once on the top of page -will include 3 GPAs: Assoc, CSU & UC (top of page) -will have total # of Assoc Degree units only (top of page) -will converted to page (vs query) -Will be listed by - sort 1st by Subject (Dept) and 2nd sort by course # -Columns to be deleted: Career, and Begin & End Date -Campus will have actual college name vs # -Term will be SU-Summer, FA-Fall and SP-Spring (vs #) -In progress courses should be listed. - Minh will develop basic steps on how to access and use, which will include how to add to personal favorites; that can be distributed to field; more comprehensive training video to be developed later. Joyce will send out revised log to Committee for review and revision. Need status of when will be implemented. Minh will make the changes agreed to and advise Kerry when it is in production mode; Kerry will send out message to field (Counseling and A&R) that Student Degree Audit (transcript summary) is ready to use and link to Minh’s steps on how to access & use, Deadline goal: -Edits discussed completed by 2/26th -Ready to send to field by first week of March.