SCHOOL LETTER TEMPLATES
12/9/13
Instructions to Extension Educators
If your activity takes place on school property, please work with the school to get a letter of approval.
Use these examples below to help you create a school letter. Adapt the sample text to meet the specific needs
of your program. Provide the letter to the school administration. Ask them to submit it to you on their school
letterhead. The letter needs to be completed electronically and does not have to be in paper format.
Initiate and secure the school letter early in your planning process so you can attach the letter when you
submit your protocol for IRB review.
Example 1
July 16, 201X
Ellen Educator
Purdue Extension–_____ County
121 N. Main Street
Anywhere, IN XXXXX
Dear Ellen,
(School name) will be taking our ___ grade classes to the Ag Day Event being held and (co-) sponsored by
Purdue Extension - _____ County. Ag Day provides our students with hands-on educational experiences in
science and agriculture and is an important part of our curriculum.
In addition to discussing Ag Day with students before and after the event, teachers will administer a pre-and
post-test to determine what students learn about agriculture and science at Ag Day. They will share the results
of the test with Extension Service.
We are pleased to incorporate Ag Day into our curriculum.
Sincerely,
Superintendent/Principal/Teachers
_____ School Corporation
Example 2
September 25, 201X
Ed Educator
Purdue Extension–_____ County
100 S. Main Street
City, IN ZIP
Dear Ed,
Our middle school classes are looking forward to your upcoming presentation on _________. Our seventh and
eighth graders have spent the last four weeks learning about how to use money wisely, including topics of
budgeting, checking accounts, and saving. Your presentation on credit will help to bring the entire unit
together, and we consider it an important part of the financial resources curriculum.
Prior to your presentation, our teachers will administer pre-tests covering credit issues. Post tests will be
administered following the presentation to determine what students have learned about the using credit wisely.
Teachers will share the results of these tests with Purdue Extension- ______ County.
We are excited to have you visit our school and are pleased that you can present an important part of the
middle school’s financial resources curriculum.
Sincerely,
Superintendent/Principal/Teachers
_____ School Corporation
Example 3
October __, 201x
Educator Name
Purdue Extension –______County
PO Box
Town, IN zip
Dear ______,
______ Community School is pleased to be able to host the “_______________” workshop (or after-school
program or community forum, or other event) set to address __________________________________ for
______(identify participants) in _______ County (or community or school).
In addition to _______(activities of workshop), the workshop will provide _____________(audience) to gather
and __________(learn, plan, work together, or other action of workshop) regarding ________(topic, focus,
ideas).
Purdue Extension will be completing an evaluation __________ (when and how) to capture the impact of the
workshop. Results of the evaluation will also be used to ____________. Completion of the surveys by
participants is voluntary and anonymous.
We are pleased to provide the meeting space, equipment and facilities needed for the _____ workshop.
Sincerely,
_________, Principal
_________ Community School Corporation