Campus Solutions
Academic Advisement
December 2010
Agenda
Project Life Cycle, Resource Utilization & Time Line
 Integration of Business Processes
 Goals and Objectives
 Key Issues and Challenges
 Key Assumptions and Requirements
 Risk Factors and Pitfalls
 Lessons Learned for Iterative Approach
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Case Study
Denver University Project Life Cycle & Time Line
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Entire Student System
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Student records, Financial Aid, Student Financials, Academic Advisement,
Campus Community….
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Project Implementation Duration 18 – 24 months
Campus Solutions
“Integration of all Modules”
Goals and Objectives
Student Information Implementation
University Policies, Processes, and Procedures
Customization of reporting, workflow, and functionality
Faculty/Staff Involvement
Students Involvement
Information and Training
Key Issues and Challenges
Recording & Monitoring Prospective Students enrolling
 Using PeopleSoft 9.0 to track future Student of Interest (SOI)
 Maintaining records, planning and forecasting
 End user Training using UPK Software.
 Academic Advisement module plays an important role to improve
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Quality of Education
Student Self Assessment – GPA, Graduation Plan, etc..
Key Decisions in course work selection for each semester
Degree Audit
Key Assumptions
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Implementation based on University’s existing Academic
Calendar
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Easy migration of Legacy data into PeopleSoft
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Student System Modification Policy used in System changes
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Legacy system modifications will be limited to mandatory
(government) mandated regulation, senior university initiative
or audit requirement) requests
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Ongoing System Support may be required
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Determined after Design Phase
Major business process re-engineering and organizational
change will be accomplished by the business and academic
units
Risks and Weaknesses
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Appropriate resource is required during the entire implementation
Improper planning can impact the existing functionality of current systems
University Full time Staff involved in the implementation during design phase
can result in hampering the current active system
Identifying appropriate data migration tools / software’s
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Example: EMP, 3rd Party Tools like Informatica, Business Objects etc.
Risk Assessment
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Achieved by Lock Down Agreement approved by University Management
Follow Change Management Process by complying with:
State Regulations
University Regulation
Federal Compliance
Audit
Successful Implementation
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Proper Planning and Identifying the Scope of the Project
Identifying each module of PeopleSoft Student System
Go-Live implementation made successful by performing “Life as a student”
business process
Two key processes must be implemented:
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Key implementation sequence
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Admissions and Enrollment during start of Calendar school year
Student financial aid must be active by January to permit acceptance of Federal
guidelines for the next budget year
Admissions and Recruitment before summer
Student Financial Aid in January
Registration in Spring and Advisement
Disbursement in Fall
Balancing the three constraints: Cost Control, Time Control & Quality Control