Committee: District Education Committee
Date: September 21, 2012
Attendance: Diana Bajrami, Joseph Bielanski, Anita Black, Debbie Budd, Brian Cervantes, May Chen, Steven Cohen, Matthew Goldstein, Duncan Graham,
Bob Grill, Jenny Lowood, Carlos McLean, Marco Menendez, Mike Orkin, Tae-Soon Park, Denise Richardson, Cleavon Smith, Trulie Thompson, Karolyn van
Putten
Co-Chairs: Mike Orkin, Denise Richardson
Facilitator: Stacy Thompson
Recorder: Lisa Cook
Note Taker: Laura Leon-Maurice
Guests:
Absent:
Jacob Ng, Drew Gephart
Paula Armstead, Linda Berry, Paula Coil, Eric Gravenberg, Evelyn Lord, Bill Love, Alexis Montevirgen, David Reed, Dera Williams
Agenda Item Discussion Follow-up
Action
DECISIONS
(Shared
Agreement
/Resolved or
Unresolved?)
1.Welcome & Introductions-
Dr. Orkin
II. Ground Rules-
Dr. Orkin, Dr. Thompson
Meeting Called to Order at 9:07
A Student Success conference is being held in southern California. Jenny Lowood and Lisa Cook are presenting about ESL. ABlack - We had a webinar about product that we should consider looking at for faculty evaluations. It would allow us to automate faculty evaluations, involving Moodle. Extremely user friendly,
CollegeNet. MOrkin - We use Moodle for some faculty evaluations and can bring up at next facilitator meeting.
Discuss
CollegeNet at next facilitator meeting.
III. Program Review-
We have program review 3 year cycle and the annual program updates. This year we have decided to merge them. The Student Services program review will be handled by Dr. Ng. Today there will be a Power Point presentation on accessing the material from Peralta website. Use the program review handbook, use last program review, and use data for your narrative. Make sure you follow your timelines given by your college presidents. ABlack - If we could get a sample of a program review that is considered to be an excellent one to use as an example. It would be useful to share among the colleges best practices. MOrkin - Everyone needs to follow all of the

Agenda Item
IV. Peralta Student
Success Task Force –
Discussion Follow-up
Action
DECISIONS
(Shared Agreement
/Resolved or
Unresolved?) outline points in the handbook. You are able to add to the template. The colleges should be sharing. JNg - VP/Deans met this week we went through the program review agenda. My suggestion is it will be cost based in how we approach. Some services are centralized. We will address it from the VP/Deans point of view. VPSS will forward to me and I will compile the request for Dr. Orkin. Send it by today.
MOrkin- It is necessary for us to have specific requests. To this day we have not received requests that we have not been addressed. DBajrami - We have extension institutional data, thanks to the team. They are doing an amazing job. ABlack -
Where is the student administration component of PeopleSoft? JNg- It needs to be addressed in the Technology Committee.
CSmith – The issue that came up was the membership and charge of the committee and is a work in progress, no clarity. MOrkin - After the PSSTF was convened there were a lot of people who wanted to be members and it became a logistic issue. We have to determine how new members are admitted and who can vote. JLowood –It was a reaction against the statewide SSTF, that we should have our own PSSTF. The task is to make sure the students are successful. I don’t see that as having an endpoint. SThompson - There is a membership process in place: 2 teaching faculty,
2 student services faculty, 2 classified, 2 students from each campus. TThompson –
It was formed in response to Student Services Act coming. The Act mandates what we have to do. Formed as a best practices place where people would bring and share the wealth. CSmith - The PSSTF focuses on practices and then making recommendation how do the procedures and policies. Having more student representation best recommendations will be from our students. Motion that allows the PSSTF to decide on who the membership is. JNg- I am late. Let me address my concern. I chair the matriculation committee. I am concerned at this point clarity of membership, should be inclusive. Have to be more embracive. What is coming up down the line form state? PSSTF action kind of plan. How to implement matriculation? Our agenda has to match the Task Force from the state. Whatever the committee is addressing I need to be aware of. How I can fit in? As we start the new year, we need to see how we can restructure on how we can meet our needs. Cleavon seconds Dr. Orkin’s motion. BGrill – We should be recognizing the importance of the students and formalizing their participation. 1 – 2 students per college. TPark seconded Bob Grill’s motion. Mike is fine with the substitute motion by Bob Grill.
We invite more students and make them voting members. Add 1 student per college.
Passed. JLowood - Committee itself works on the charge and returns that to us.
Bob Grill’s motion to add one student per college.
Seconded.
Add one student per
Campus to PSSTF membership

Agenda Item Discussion Follow-up
Action
DECISIONS
(Shared Agreement
/Resolved or
Unresolved?)
V. Motion from CIPD to have a Dedicated Curriculum
Specialist at each College –
Steve Cohen
VI. SLO/Assessment
Power Point Presentation –
Diana Bajrami
SCohen - Curriculum process entered and then filtered back to the district. Bottom line of discussion. CIPD decided to make a motion and pass it on to the DEC. The motion to have dedicated curriculum specialist at each college is to meet the curriculum needs of the colleges. Bob Grill seconded. BGrill- There should be positions where they are crossed trained to support each other. We cannot afford to be so dependent on so few people in the district. SCohen - Do we want to call it a
Curriculum Specialist or a broader title of Academic Support Specialist? Passed.
DBajrami - ACCJC requires everyone to complete by March 2013 in a new format.
The report is on PBIM website. We can go into Task Stream and ask for the information for the program review. Task Stream can generate reports instantly and in color.
MOrkin - Support for expanding the use for Open Source Textbooks. A couple of members of the board have suggested using the Open Source Textbooks. Fabian and
Mike working on a website for open source textbooks resources. On the Peralta website.
VII. Open Source Textbooks and Resources-
Mike Orkin
VIII. Announcements &
Other
IX. Future Items
ABlack - We should hear a status report from the new Vice Chancellor of IT. How soon can we get information secured or will it be the same Measure A process? How soon are we going to bring forth the list of resources requests (all encompassing) that we brought forth every year? Expect the list at the December meeting.

Student online learning

Revisit the program review forms in the Spring

Accessing the template for program review
Adjourn at 11:30
Next meeting Oct 19, 2012
Minutes taken by Laura Leon-Maurice
Motion and
Passed.
Diana will email status report at
ACCJC to everyone.
Dedicated
Curriculum
Specialist at each college

Agenda Item Discussion Follow-up
Action
DECISIONS
(Shared Agreement
/Resolved or
Unresolved?)