District-wide Education Committee
Minutes
May 8, 2015
9:00 a.m. – Noon
Present: MBBenvenutti, JBielanski, FBourgoin, LCelhay, LCook, AEsquivel-Swinson, DHankins, BLove, CMadlock, CMcLean, AMcMurdo, MOrkin, DPetrilli, LSanford,
FShah, CSmith, KvanPutten, TVo-Kumamoto, TKaras, EBugg, ACedillo, ROlive, LCook, TPark, JBlake, PArmstead, LLeon-Maurice
Absent: MChen, TWalton-Keys, DBajrami, JLowood, MGoldstein, TSingh, TMoore
Guests: SBrooke, KEngel, DGephart, RHolmes, LHotep, COliver
Agenda Item
Discussion
Follow-Up Action
I. Agenda ReviewFacilitator
The meeting began at 9:50 am even at the point there was a quorum.
Do a memo to presidents
for a need for
participation. Track it
through the year to see
which groups are not
participating.
II. Review of April
MinutesFacilitator
Deferred till Fall 2015
(no quorum for a vote)
III. International
Education ReportDirector Sean
Brooke
DEC 2014-15 Goal
2. Monitor, analyze
and make
recommendations
regarding student
success in completion
of degrees and
certificates.
3. Monitor, analyze
and make
recommendations
regarding student
success in completion
of transfer ready and
Basic Skills
Curriculum.
PCCD
2014-15 Goal and
Institutional
Objective
A.2. Student
Success
A.3. Student
Success
C.1. Student
Success
C.2 Student
Success
Power Point in DropBox.
Update:
Non-Resident FTE 2011-2015, increase 41% to 1,545 non-resident FTE:
BCC 53%
Merritt 5%
Laney 31%
COA 15%
Activities in process:
 Mobile App
 Mobilized Website (coming soon)
 Global Leadership Program
 Mid-semester surveys
 Activities
 Student Clubs
 Alumni Association
International
Education will
present a report to
Board of Trustees in
June.
IV. SSSP/Early
Alert UpdateAVC EsquivelSwinson
4. Monitor, analyze
and make
recommendations
regarding students’
completion of SSSP
core activities
A.2. Student
Success
C.1. Student
Success
C.2 Student
Success
V. CPT Grant,
AB86 Adult
Education
Regional Planning
UpdateDirector Karen
Engel
7. Monitor, analyze
and make
recommendations
regarding the Career
Pathway Trust Grant
and AB86 Adult
Education Regional
Planning
B.2. Partnerships
2. Monitor, analyze
and make
recommendations
regarding student
success in completion
of degrees and
certificates.
A.2. Student
Success
A.3. Student
Success
C.2 Student
Success
Discussion: 11% FTES at Merritt, the issue being transportation to Merritt.
Need transportation and housing for students. These issues are being
discussed between Dr. Orkin, Dr. Gravenberg, and Dr. Bugg.
Early Alert Program: A group of faculty members were convened for a first The group is meeting
meeting two weeks ago. IT explained what is needed for PeopleSoft.
every couple of
Meeting again this coming Tuesday, 3:00-4:30 pm, and will include
weeks.
Counselors. Review faculty guidelines. Will review existing early alert
codes in PeopleSoft. Voluntary pilot of 25 members. The goal is to have
something ready for Fall 2015.
(Karen Engel) Power point in DropBox.
CTE committee met last week. The Colleges are putting together their
Perkins applications.
Disallow supplanting.
1. Grant data tracking concerns.
2. Marketing strategy implementation, linking to enrollment management
3. Grants administration module, working with IT
Career Pathways:
 Strategic plans online
 New positions
 Dual enrollment (proposed MOU)
 Improved placement pilots
Discussion:
Not aware of creating positions to serve at the colleges. What was the
planning process at the college? Planning occurs in Program Review.
Discussed in CTE committee for months. Deans/VP have been looking at
these jobs.VC Orkin, the Deputy Chancellor -- DAS reassign time have
been approved.
Dual enrollment: A draft MOU that has been making the rounds.
Ab86 Adult Education
 Working group meeting May 13 to begin implementation
 Job description for the Consortium Coordinator
Design team to design programs, allocate dollars in AB86 budget with
release time.
Bring a contract with
Oakland Unified to
the June meeting.
VI. Peralta
Scholars ReportDean Lasana Hotep
2. Monitor, analyze
and make
recommendations
regarding student
success in completion
of degrees and
certificates.
3. Monitor, analyze
and make
recommendations
regarding student
success in completion
of transfer ready and
Basic Skills
Curriculum.
5. Monitor, analyze
and make
recommendations
regarding student
success in achieving
learning outcomes at
the course, program
and institutional
level.
A.2. Student
Success
A.3. Student
Success
C.1. Student
Success
C.2 Student
Success
D. 3 Institutional
Effectiveness
Three handouts. Power point presentation in DropBox.
Programmatic approach:
 Benchmarking
 Promising practices
 Institutional evaluation
What can we do to eliminate barriers and create possibilities?
Program benefits:
 Book voucher program
 Free meals
 Career mentor
 Dedicated Counselor
 College tours
 Scholarships
Program Eligibility:
 CA resident AB540
 Receive need based financial aid
 Enrolled in at least 12 units
 Enroll in an approved major with the intent to graduate and/or
transfer
Program Staffing
 1 fte dean of student success and equity
 1 fte staff assistant
 program staffing @ the colleges
 1 fte faculty lead
 1 fte Counselor
 2 student workers
 program goals:
150 students per college per semester
Discussion:
Provide stipends to student when they finish a semester. Provide books and
meals. Call it an award.
If we can’t give a stipend, can’t use county dollars for individual sorts of
anything. We can help recruit faculty. BART card can be an incentive.
Identify DAS to start
work in June then
Dean Hotep will get
the funds.
It seems to help students to success. Computer with internet access
provided. Google Chrome books are affordable. Last board meeting started
an initiative at BCC to refurbished laptops to cut costs.
Dean Hotep stated that he is willing to work with everybody to get this
process started.
How much money is available? $380,000 for the first year. Some state that
there appears to be a lack of transparency and process.
How do we move beyond this and still address the urgent need? We are not
able to move. There are steps before you get the money, namely the
planning and process steps.
It was stated that the DEC needs to give some direction to this process.
If this is a program it needs to be integrated with our structures and process
planning. The DEC needs to provide some direction on how to do that
planning.
Where is the money? Suggestion: The colleges have submitted their PASS
and equity plans, Dean Hotep has his plan. Why can’t we do both? Can we
recommend to the Chancellor that he initiate releasing the funds? Is it an
end of the year problem? It is in finance -- $410,000. Money needs to be
distributed. Recommend with your work group now to start. One of the
issues is identifying faculty, before faculty can get release time, Dean Hotep
stated that he will try to get funding for that. Next week is final exams and
then the faculty are gone; difficult to get faculty for release time over the
summer. If we can identify DAS to start work in June then Dean Hotep will
get the funds.
VII. Assessment
of DEC 2014-15
Committee GoalsFacilitator
D. 3 Institutional
Effectiveness
Look at goals and assess whether this committee met its goals. Linda
Sanford will compile the information and send the results. Available
electronically in the DropBox. Acknowledge Don Petrilli and Karolyn
vanPutten for their leadership.
Linda Sanford will
compile the
information and send
you the results.